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Empowering Youth for a Peaceful, Prosperous, and Sustainable Future in Kosovo
Commissioning Unit: Kosovo
Evaluation Plan: 2021-2025
Evaluation Type: Project
Completion Date: 11/2021
Unit Responsible for providing Management Response: Kosovo
Documents Related to overall Management Response:  
1. Recommendation:

UN Resident Coordinator in Kosovo to develop a regional project building on social cohesion on the results of this project

Management Response: [Added: 2021/11/25] [Last Updated: 2021/11/28]

The DC accepts the recommendation, as she considers it highly relevant to build future work on good practices from previous projects.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recognising the importance of consulting youth on project Theory of Change and development of activities, with regard to the regional youth project, UNDP as lead agency with support of DCO has led a number of in-person youth consultations (with small numbers due to COVID restrictions), on 12 October, and the Youth Advisor of the Kosovo Prime Minister. The networks created through the PBF project that is the subject of this evaluation were instrumental in consulting with youth on the future project. The feedback has been incorporated into the design of the upcoming regional youth project.
[Added: 2021/11/28]
DCO and UNDP Programme Unit 2021/10 Completed
2. Recommendation:

RUNOs (Recipient United Nations Organizations) to clarify the objective and the vision of peacebuilding projects

Management Response: [Added: 2021/11/25] [Last Updated: 2021/11/28]

Management of RUNOs takes note of the recommendation and accepts it. The vision and mission of the upcoming regional project has already incorporated the recommendation to have clearer and specific objective(s) including achievable and measurable results. The same will be applied in all upcoming joint projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop a Kosovo specific glossary on the themes of peacebuilding and social cohesion, which will address issues of gender equality and youth empowerment
[Added: 2021/11/28]
UNDP UN Women 2023/12 Initiated The glossary will be developed by UNDP and UN Women and will be available to all UN Agencies
The upcoming project on youth was designed with a specific objective and vision which will lead to measurable and realistic results
[Added: 2021/11/28]
UNDP UN Women 2021/11 Completed
3. Recommendation:

To develop more coherent projects based on solid TOC

Management Response: [Added: 2021/11/25] [Last Updated: 2021/11/28]

The management of RUNOs takes note of the recommendation and accept it. RUNOs have applied it in the upcoming regional PBF funded project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
RUNOs will ensure that TOCs for future projects are developed in a participatory manner based on evidence-based, solid understanding of the systemic challenges and transformative changes needed, demonstrating the most effective pathway to achieve clearly defined objective(s).
[Added: 2021/11/28]
UN Women UNDP 2023/12 Initiated
UNDP as lead agency of the upcoming regional youth project initiated a series of extensive consultations on the TOC, including two interagency workshops on theory of change involving four agencies and five RCOs (using innovative technology such as a MIRO board allowing interactive participation from across the region) and an extensive consultation process with over 400 young people from across the region to test the assumptions of the TOC.
[Added: 2021/11/28]
UNDP Programme Unit 2021/10 Completed
4. Recommendation:

To develop a clear ‘exit strategy

Management Response: [Added: 2021/11/25] [Last Updated: 2021/11/28]

The management of RUNOs acknowledges the recommendation and partially accepts it. The exit strategies are designed for the context in which RUNOs operate, and quite often their implementation comes across challenges linked to funding and capacities needed beyond the project duration including institutional support. In the upcoming joint regional project, funded by the PBF, the recommendation was already applied.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Future interventions to ensure that institutional and individual capacities are built based on the needs identified and the results to be achieved. Assessment of these capacities will be included as an integral part of the sustainable exit strategy.
[Added: 2021/11/28]
UNDP UN Women UNICEF 2023/12 Initiated An example of this is the early engagement with MYCS in the design of a youth project in order to commit to the implementation of specific project activities
For future joint programs, initiate the engagement with institutions and beneficiaries at the project conceptualisation stage to ensure alignment with their needs, ensuring strong ownership based on Kosovo’s development priorities and strategies, allowing for results to be sustained beyond the project duration.
[Added: 2021/11/28] [Last Updated: 2022/05/12]
UNDP UN Women UNICEF 2022/04 Completed The PBF has approved a new project as part of its regional support for the Western Balkans. History
5. Recommendation:

To improve the M&E and reporting system of new projects and make it more outcome oriented, articulated, and gender sensitive

Management Response: [Added: 2021/11/25] [Last Updated: 2021/11/28]

The management of RUNOs acknowledges and accepts the recommendation. Greater attention will be paid to the monitoring process, viability of indicators, and feasibility of targets which will consider and better articulate gender sensitivities. .

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Agencies participating in future joint programs should ensure a clear program design, based on their existing systems, to enable results-based management and reporting. This should include gender analysis either researched by the project itself or using existing analyses.
[Added: 2021/11/28]
UNDP UN Women UNICEF 2023/12 Initiated
6. Recommendation:

To develop, possibly, a “learning system” for future similar peacebuilding projects

Management Response: [Added: 2021/11/25] [Last Updated: 2021/11/28]

The management of RUNOs acknowledges and accepts the recommendation, as it recognizes the importance of knowledge management, systematic capturing of lessons learned, including their dissemination and use.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
As part of the development of the new regional youth project, UNDP as lead agency will ensure an adequate budget for M&E and the inclusion in the team of a part-time M&E support officer with a budget for M&E travel in the region. This process is designed also to contribute to better capturing of lessons learned and the ability to modify project activities throughout the lifetime of the project, instead of waiting for a final evaluation.
[Added: 2021/11/28]
UNDP Programme Unit 2021/11 Completed
7. Recommendation:

To develop a communication strategy that is effective and uses easy-to-understand terminology

Management Response: [Added: 2021/11/25] [Last Updated: 2021/11/28]

The recommendation is partially accepted. The management of RUNOs considers that the communication strategy for the joint project was effective and efficient in reaching intended target groups, as demonstrated by outreach campaigns, the participating municipal institutions, community volunteers, and other beneficiaries. Nevertheless, RUNO management acknowledges the need for a wider dissemination of results and enhanced communication with other stakeholders.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The communication strategy for future joint projects will be developed by the project team in close discussions with direct beneficiaries and institutional stakeholders. The strategy will be finalized using internal or external gender expertise, to ensure that communication efforts are gender sensitive and serve the different outreach needs of women, men, girls, and boys from different backgrounds.
[Added: 2021/11/28]
UNDP UN Women UNICEF 2023/12 Initiated
The upcoming regional youth project will have a small communications component that will ensure professional communications accompanying the project throughout, whereby stories will be told about what has happened in the various project initiatives, and package them to target audiences, including local audiences (in the respective language) as well as an international audience (including for UN leadership). This approach will facilitate greater visibility and impact of the initiatives and can help show the connections regionally. It will also be strategic and coordinated regionally to ensure that project activities and results will be known beyond a relatively small group of project participants and UN managers
[Added: 2021/11/28]
UNDP UN Women 2021/11 Completed
8. Recommendation:

To better clarify the possible scenarios for governance set-up for joint programs and to select the most appropriate one

Management Response: [Added: 2021/11/25] [Last Updated: 2021/11/28]

The management of RUNOs acknowledges and accepts the recommendation. Actions have already been taken through the upcoming joint regional project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The new regional youth project envisages a regional Steering Committee chaired by one of the DCs and a technical advisory board run by the RUNOs.
[Added: 2021/11/28]
DCO UNDP UN Women 2021/11 Completed
9. Recommendation:

To engage with Kosovo authorities at central and local level and ensure that they are part of the sustainability strategy of future peacebuilding projects

Management Response: [Added: 2021/11/25] [Last Updated: 2021/11/28]

The management of RUNOs acknowledges and accepts the recommendation, which is also addressed as part of Recommendation 5 (Actions 5.1 and 5.2).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
As lead agency of the new regional youth project, UNDP in close consultation with DCO will pay special attention to involving the Ministry of Culture, Youth and Sports in the formulation of the project document from the very beginning. This included insisting on their participation in an all day workshop testing the TOC (with youth stakeholders), extensive discussions on the project document with the Deputy Minister and the Youth Adviser of the Minister of Ministry of Culture Youth and Sport (MCYS) including the Deputy Minister as a co-chair on the Project Advisory Board.
[Added: 2021/11/28]
UNDP Programme unit 2023/12 Initiated The Ministry has made numerous detailed suggestions to the project design, ranging from the inclusion of non-majority groups to the actual formulation of sporting events, which show their interest in the project and active involvement.

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