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00085001 Biodiversity Conservation in Sumatra (TIGER) GEF Terminal Evaluation
Commissioning Unit: Indonesia
Evaluation Plan: 2021-2025
Evaluation Type: Project
Completion Date: 02/2022
Unit Responsible for providing Management Response: Indonesia
Documents Related to overall Management Response:  
1. Recommendation:

Terminal Evaluation recommendation 1.

 

Reconvene the Sumatran Tiger expert group prior to the Project’s operational closure to facilitate discussions on establishing and operationalizing a standard approach to monitoring tigers using multivariable methods and techniques discussed in mid-2021, going forward.


Robust assessments of the spatial distribution and population dynamics of threatened species, including tigers, are crucial for designing effective conservation policies. This is often impeded by methodological differences employed by researchers to collect and analyze data. The continuing development of improved capture–recapture modeling techniques used to measure and monitor apex predators has also limited robust temporal and cross-site analyses due to different methods employed.

 

Responsible Units: PMU, MoEF, HarimauKita

Management Response: [Added: 2022/02/21]

Management response: Partially accept

 

Sumatran tiger standard monitoring protocol (tiger population monitoring guidebook) has been established by the project, however there are several different methods to measure the final tiger density data from project’s landscapes. The project has reconvened project’s partners’ technical staff to recalculate tiger density data using the same covariates in every landscape to make sure that the results of final tiger density analysis are comparable. After the event, project also asked tiger experts to reanalyze final tiger density numbers produced by the technical staff and came into conclusion of tiger density method reported by the project in the final Project Implementation Report 2021.

 

The project has reconvened project’s partners’ technical expert group to recalculate tiger density data using the same covariates in every landscape to make sure that the results of final tiger density analysis are comparable. The standardized approach for tiger monitoring has already established by the expert group in the form of the “Guidance Book on Sumatran Tiger Population Monitoring”

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The project will reconvene project’s partners’ technical expert group to generate the lessons learned from the implementation of tiger population monitoring guidebook, and compile the recommendation for the future similar projects.
[Added: 2022/02/21]
PMU, MoEF, Project’s partners expert group 2022/02 Completed The technical expert group meeting was held of the 10th of February 2022
2. Recommendation:

Terminal Evaluation recommendation 3.

 

The Project’s exit strategy (Exit Strategy Report 2021) should be augmented to articulate a knowledge management transition plan - at minimum in an Annex - to be developed in consultation with the PMU’s Communications Officer.

 

Projects must explain their Knowledge Management tools and plans to learn, process and capture knowledge, as well as disseminate it in an insightful and useful way.

 

Responsible Units: PMU, UNDP Exit Strategy Consultant

Management Response: [Added: 2022/02/21]

Management response: Partially accept

 

Project’s exit strategy has been discussed between project’s communication officer and exit strategy consultant. Following the end of project’s communication officer’s working period, all project’s knowledge management information and communication accesses have been transferred to Directorate of Biodiversity Conservation and UNDP to be managed by Ministry of Environment and Forestry communication staff. One of key actions by the project is to integrate project’s website and social media channels into Situation Room that will be managed by the Directorate.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To integrate project’s website and social media channels into Situation Room (http://sitroomkkh.ksdae.menlhk.go.id/) that will be managed by the Directorate of Biodiversity Conservation on Species and Genetic.
[Added: 2022/02/21] [Last Updated: 2022/03/17]
PMU, MoEF 2022/03 Completed The project’s partners’ technical expert group have convened on the 10 February 2022, and generated the review and lessons learned document on the Sumatran Tiger Implementation Monitoring. History
3. Recommendation:

Terminal Evaluation recommendation 6.

 

The experiences and results of the UNDP-GEF Tiger project have led to numerous best practices that are relevant to and need to be shared with the region through technical and scientific cooperation.

 

There are strong opportunities for cross pollination with other countries in the region on aspects of the Project that have been exemplary, and which can be a model, such as real time data-driven decision making and the institutionalization of the METT and capacities built for SMART patrols. Conversely, the UNDP-GEF Tiger project can learn from the results of other GEF projects in Malaysia on the implementation and piloting of sustainable financing plans and mechanisms such as National Conservation Trust Funds and performance-based ecological fiscal transfer schemes.

 

Responsible Units: UNDP Indonesia Country Office and UNDP RTA

Management Response: [Added: 2022/02/21]

Management response: Fully accept

 

Tiger project will open discussion on lessons learned with other projects in neighboring countries especially in Malaysia through Global Wildlife Program channel

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To open discussion on lessons learned with other projects in neighboring countries especially in Malaysia through Global Wildlife Program channel
[Added: 2022/02/21]
UNDP Indonesia Country Office, IP and UNDP RTA 2022/12 Not Initiated
4. Recommendation:

Terminal Evaluation recommendation 8.

 

Project should develop business continuity and management plans as part of the inception phase to minimize disruption, ensuring that roles and responsibilities during times of “project crisis” are understood and internalized.

 

Responsible Units: UNDP Indonesia Country Office, UNDP RTA, GEF

Management Response: [Added: 2022/02/21]

Management response: Fully accept

 

UNDP and Ministry of Environment and Forestry will develop business continuity and management plans as part of project’s inception phase to minimize disruption during project crisis.  The document contains the risk management strategy on managing the high level of staff’s turn-over and unpredicted changes on the structure of PMU, and IP.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Discussion on developing business continuity and management plans as part of project’s inception phase to minimize disruption during project crisis.
[Added: 2022/02/21]
UNDP Indonesia Country Office, UNDP RTA, GEF 2022/09 Not Initiated Will be implemented for Conserve Project
5. Recommendation:

Terminal Evaluation recommendation 9.

 

Projects should strategically plan throughout the project cycle for eventual transition and sustainability of the results (focusing on handover of products and services and the approaches used); this should occur throughout project development, inception, implementation and project close.

 

Responsible Units: UNDP Indonesia Country Office, PMUs

Management Response: [Added: 2022/02/21]

Management response: Full accept

 

The future project will create strategic plans to hand over products and services using UNDP and MoEF hand over mechanisms.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Preparing strategic plan to hand over products and services for project closing such as BAST (Hand-over Notes of products and services)
[Added: 2022/02/21]
UNDP Indonesia Country Office, PMUs 2022/12 Initiated Will be implemented for Conserve Project
6. Recommendation:

Terminal Evaluation recommendation 10.

 

Projects should work closely with Project Boards during implementation to value-add from Board members’ expertise and roles.  Project Boards should not function as a formal reporting body but ought to be actively engaged in de-risking and overcoming obstacles through the championing of causes and providing subject-matter expertise.

 

Responsible Units: UNDP Indonesia Country Office, PMUs and PBs

Management Response: [Added: 2022/02/21]

Management response: Fully accept

 

Project board members are actively involved in the Project Board Meeting, monitoring visits and also involved in the exit strategy technical meeting. Future projects will work closely with Project Boards during implementation to value-add from Board members’ expertise and roles

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Future projects (Conserve and in-Flores) will work closely with Project Boards during implementation to value-add from Board members’ expertise and roles
[Added: 2022/02/21]
UNDP Indonesia Country Office, PMUs and PBs 2022/12 Not Initiated Will be well-articulated in the Project Board Meetings.
7. Recommendation:

Terminal Evaluation recommendation 11.

 

Future projects should put in place processes and control mechanisms to transparently track actual co-financing contributions during project implementation as part of Annual Work Planning. Post-facto calculations at MTR and TE result in errors (as noted by the TE) and omissions of the true value generated by projects.

 

Responsible Units: UNDP Indonesia Country Office and PMUs

Management Response: [Added: 2022/02/21]

Management response: Fully accept

 

Future projects will put in place processes and control mechanisms to transparently track actual co-financing contributions during project implementation as part of Annual Work Planning.

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Putting in place processes and control mechanisms to transparently track actual co-financing contributions during project implementation as part of Annual Work Planning.
[Added: 2022/02/21]
UNDP Indonesia Country Office and PMUs 2022/09 Not Initiated Will be prepared for Conserve Project
8. Recommendation:

Terminal Evaluation recommendation 12.

 

Prioritize and focus efforts of future initiatives on the piloting / ground truthing sustainable financing mechanisms before expanding them. The Project has generated a tremendous amount of due diligence on the potential of innovative financing mechanisms but has been short on piloting and integrating these into business planning.

 

Responsible Units: UNDP Indonesia Country Office, UNDP RTA, MoEF and GEF

Management Response: [Added: 2022/02/21]

Management response: Fully accept

 

During the latest PBM of the project, MoEF, and UNDP CO recommended piloting / ground truthing sustainable financing mechanisms before expanding them.  The project recommendations have been discussed internally in the CO and might have been integrated into the strategies by the future project teams

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Prioritizing and focusing efforts of future initiatives on the piloting / ground truthing sustainable financing mechanisms before expanding them.
[Added: 2022/02/21]
UNDP Indonesia Country Office, UNDP RTA, MoEF and GEF 2022/12 Initiated
9. Recommendation:

Terminal Evaluation recommendation 13.

 

From a landscape perspective, future projects should invest in connectivity of landscapes and improving co-management arrangements in buffer areas surrounding the targeted National Parks where enforcement measures and opportunities for illegal activity is porous.

 

Responsible Units: UNDP Indonesia Country Office, MoEF and BAPPENAS

Management Response: [Added: 2022/02/21]

Management response: Fully accept

 

UNDP Indonesia CO and MoEF have been discussed the connectivity of landscapes and improving co-management arrangements in buffer areas surrounding the targeted National Parks several times during the development of Conserve project. It might have been integrated into the strategies by future projects

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP Indonesia CO and MoEF will discuss more to implement the connectivity of landscapes and improving co-management arrangements in buffer areas / OECM /KEE (Essential Ecosystem Area)
[Added: 2022/02/21]
UNDP Indonesia Country Office, MoEF 2022/11 Not Initiated Will be implemented for Conserve Project

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