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Terminal Evaluation of Generating Global Env. Benefits from Improved Decision Project
Commissioning Unit: Pakistan
Evaluation Plan: 2018-2022
Evaluation Type: Project
Completion Date: 03/2022
Unit Responsible for providing Management Response: Pakistan
Documents Related to overall Management Response:  
1. Recommendation:

Development and approval of PC-1: One of the main reasons for delays in the GGEB project was the development and approval of PC-1. The process should start at the early stages of the ProDoc development and approval.

Management Response: [Added: 2022/05/09] [Last Updated: 2022/05/18]

As the project has ended So, UNDP will share the Terminal Evaluation report along with recommendations with MoCC/IP for consideration. For future GEF-funded projects, the IP/MoCC should consider and resolve such issues at PIF/project formulation stage. UNDP will consider the recommendation in future projects and also a letter will be sent to the IP with all recommendations in MTR for their consideration. As at this stage, the project is operationally closed so No key action is applicable. 

Key Actions:

2. Recommendation:

Frequent changes of NPDs and project co-signatory: As recommended in the inception report and the addendum to ProDoc concerned technical heads of wings/ units/ attached departments of the MoCC should be nominated as the technical focal points/Co-NPDs and co-signatory of the project to fill the gaps. The NPD will be responsible for the overall supervision while the technical heads/ focal points will supervise the management, implementation and technical aspects of the projects.

Management Response: [Added: 2022/05/09] [Last Updated: 2022/05/18]

UNDP agrees with this recommendation and will share the Terminal Evaluation report along with recommendations with MoCC/IP for consideration. For future GEF-funded UNDP projects, the Implementing Partner (IP)/MoCC to consider appointing technical heads of relevant Wing/Unit/ Department as NPD/Deputy NPD in compliance with UNDP NIM guidelines and use applicable government regulations/internal controls/processes for smooth implementation of projects. As the project has already ended so no Key action is applicable and the MOCC will be informed through formal letter for the recommendations to make sure that these are part of the project formulation in future projects.

 

 

Key Actions:

3. Recommendation:

High turnover of focal points of the federal and provincial IPs: A good lesson regarding meeting the gaps due to the high turnover of the focal points in provinces was to identify the alternate focal points (second-in-charge in the office). These arrangements need to be adopted in future projects as well.

Management Response: [Added: 2022/05/09] [Last Updated: 2022/05/20]

UNDP agrees with this recommendation and will share the Terminal Evaluation report along with recommendations with MoCC/IP for consideration. For future GEF-funded UNDP projects, the IP/MoCC and provincial IPs to consider the good practice adopted by the provinces to cover gaps.

Key Actions:

4. Recommendation:

MoCC’s supervision: Close liaison of the NPD and project team to ensure implementation of the planned activities. The NPD should have clear plan of action to ensure effective oversight and monitoring of the project activities (especially when there is no M&E position in projects).. 

Management Response: [Added: 2022/05/09] [Last Updated: 2022/05/20]

UNDP will share the Terminal Evaluation report along with recommendations with MoCC/IP for consideration- In future GEF projects, the NPDs should have a clear plan of action regarding supervision and monitoring of projects activities based. ii). Findings of the NPDs supervisory/ monitoring visits and meetings should also be reflected in the APRs. UNDP will consider the recommendation in future projects and also a letter will be sent to the IP with all recommendations in MTR for their consideration. At this stage, the project is operationally closed so No key action is applicable. But a letter will be sent to MOCC to make sure that the recomendations are considered for future projects. 

Key Actions:

5. Recommendation:

Changes in the project management and implementation strategy without proper approval: Some changes like non establishment of the implementation committees at provincial level and non-engagement of the provincial coordinators and their IT staff are neither documented nor any approval of competent forums/ authorities were provided by the project management. Such changes need to be properly approved by the concerned forum and properly documented as well as explained in the APRs.

Management Response: [Added: 2022/05/09] [Last Updated: 2022/05/18]

UNDP agrees with this recommendation and will share the Terminal Evaluation report along with recommendations for consideration of IP/MoCC. For the future GEF-funded UNDP projects, approval for any changes in the organizational/project coordination structure to be discussed and approved in the Project Board meetings. Moreover, such changes should be reflected in the AWPs and APRs. UNDP will consider the recommendation in future projects and also a letter will be sent to the IP with all recommendations in MTR for their consideration. At this stage, the project is operationally closed so No key action is applicable. 

 

Key Actions:

6. Recommendation:

Completion of remining planned activities and tasks: Some activities are reported by the project management as in progress. Project management should ensure the completion of the planned activities and tasks

Management Response: [Added: 2022/05/09] [Last Updated: 2022/05/20]

UNDP partially agrees with this recommendation and will share the Terminal Evaluation report along with recommendations for consideration of IP/MoCC.EMIS establishment and operationalization at Pak EPA; ii). the MOCC will be formally informed of the Finalization and publication of the SOE report (ICT level); iii). Finalization and dissemination of awareness material. Pak EPA should be briefed and guided to upload and share the awareness material on its website; iv). Develop and share QC/ QA protocols; v). Finalize and share the four background/ review papers related to UNCBD, UNFCCC, UNCCD, and NDCs revision with the focal persons. As the project is now operationally closed so no key actions can be implemented and UNDP has planned to send a letter to MOCC with the terminal evaluation report making sure that the key actions are considered in future projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
As the project is operationally closed so UNDP will formally write a letter to MOCC on the findings of the terminal evaluation report thus making sure that MOCC considers these recommendations. In the Last project board meeting attached, the MOCC NPD has assured that the remaining activities under each output will be completed.
[Added: 2022/05/20]
MOCC -UNDP 2022/07 Initiated The Project board meetings are attached
7. Recommendation:

Written commitment from the implementing partners about the adoption of the GGEB recommended frameworks and tools for data collection: Formal MoUs with IPs and line departments could not be signed. There is a risk to the adoption of the GGEB frameworks and smooth data sharing. In such situation, the IPs should give their written commitments. Some activities could not be conducted as per the ProDoc concept such as benchmarking of the SOE reports mainly due to delays in implementation. There is a need for proper guidance from the Pak EPA to complete this process.

Management Response: [Added: 2022/05/09]

UNDP agrees with the recommendation and will make sure that the NPD/ MoCC should write a letter to federal and provincial IPs (PBS, Pak EPA, Provincial P&Ds, and Provincial EPAs) for the adoption of the GGEB recommended frameworks and tools for data collection as well as regular data sharing.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
As the project is operationally closed so UNDP will formally write a letter to MOCC on the findings of the terminal evaluation report thus making sure that MOCC considers these recommendations. In the Last project board meeting attached, the MOCC NPD has assured that the remaining activities under each output will be completed.
[Added: 2022/05/20]
MOCC -UNDP 2022/07 Initiated
8. Recommendation:

Improvement of EMIS system (server): The IT consultant recommended the cloud-based server instead of the on-premises server to avoid an unnecessary operation, maintenance and data security issues. Pak EPA may consider this option in future.

Management Response: [Added: 2022/05/09]

UNDP agrees with this recommendation and will share the Terminal Evaluation report along with recommendations for consideration of IP/MoCC. UNDP will make sure that the  NPD  sends a letter to Pak EPA to consider the option of a cloud-based server for the EMIS under the new PLAN project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
As the project is operationally closed so UNDP will formally write a letter to MOCC on the findings of the terminal evaluation report thus making sure that MOCC considers these recommendations. In the Last project board meeting attached, the MOCC NPD has assured that the remaining activities under each output will be completed.
[Added: 2022/05/20]
MOCC-UNDP 2022/07 Initiated
9. Recommendation:

MoCC’s supervision: Close liaison of the NPD and project team to ensure implementation of the planned activities. The NPD should have clear plan of action to ensure effective oversight and monitoring of the project activities (especially when there is no M&E position in projects).

Management Response: [Added: 2022/05/09]

In practice, the project organograms do incorporate relevant positions including M&E officers/assistants. However, this recommendation is noted, and UNDP will consider it in its upcoming projects and will make sure that projects  have dedicated M&E positions

Key Actions:

10. Recommendation:

GoP’s co-financing commitment: In-kind co-financing commitment of GoP remained satisfactory (105%). However, cash co-financing commitment could not be fulfilled. UNDP CO should closely and regularly monitor the status of co-financing, by holding review meetings both with the project team, NPD, MoCC and IPs.  

Management Response: [Added: 2022/05/09] [Last Updated: 2022/05/20]

UNDP usually follows up with Govt. co-financing contributions on annual basis and updates are regularly reflected and shared in progress implementation review (PIRs) of VF projects. UNDP will continue its practice of monitoring the Govt co-financing during PIRs.In order to ensure that the GoP complies with its co-financing commitments UNDP CO should develop a clear strategy/ plan of action to closely monitor and follow up on the status of co-financing (in future GEF funded projects). UNDP will consider this learning for future projecs.

Key Actions:

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