Management Response Detail

Assessment of Development Results: Indonesia

Commissioning Unit:	Independent Evaluation Office
Evaluation Plan:	2009-2013
Evaluation Type:	ICPE/ADR
Completion Date:	05/2010
Unit Responsible for providing Management Response:	Indonesia
Documents Related to overall Management Response:

1. Recommendation: 1. UNDP Indonesia should support Indonesia?s transition to middle-income country status by relying more on its relative advantages in networking and innovative approaches to development than on managing projects requiring big inputs of staff and equipment. UNDP Indonesia should set priorities for its resource mobilization for the next three to five years and discuss them with potential sources of funding with a view to drawing up a medium-term plan for raising and deploying financial resources.

Management Response: [Added: 2011/01/12] [Last Updated: 2011/01/24]

UNDP-Indonesia will increase focus on developing its capacity to provide policy advisory services informed through evidence based field level projects and innovative approaches. Priorities of the next programme will be defined in line with this position and direction and mutually agreed with partners to enhance ownership and facilitate resource mobilization. This will also require analysis and subsequent steps to realign office structures and staff capacities to better serve the increased focus on policy level work.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments
1.1 Clearly define UNDP?s strategy for assisting Indonesia?s transition to Middle Income Country (MIC) in CPD 2010-2015 [Added: 2011/01/12]	PMEU	2010/05	Completed	The strategy is embedded within the new CPD
1.2 Translate the strategy into clear action plan in the country programme action plans 2011-2015 [Added: 2011/01/12]	PMEU	2010/12	Completed	The Action Plan is detailed in the CPAP, especially in output 1.3.3. related to better aid management, domestic resource mobilization and more prominent role within international fora
1.3 Engage in a transformation process that leads the office towards stronger advisory services. This will include engaging the UNDP Management Consulting Team (MCT) to help review office structures, staff capacities and business processes. [Added: 2011/01/12] [Last Updated: 2013/03/22]	CD	2012/03	Completed	MCT mission undertaken in June 2010. Follow-up on the results of the MCT has been finalized through series of discussion with program and operation units and was officially launched during a general staff meeting on 16 December 2010.
1.4 Develop resource mobilization plan in line with priorities outlined in CPD and CPAP [Added: 2011/01/12] [Last Updated: 2011/12/07]	PMEU	2011/06	Completed	To be developed in line with the new CPAP and in close consultation with government partners to maintain ownership and effectiveness of the plan.

2. Recommendation: 2. In order to strengthen its strategic focus and use of reducing resources, UNDP Indonesia?s geographical focus should be continued.

Management Response: [Added: 2011/01/12]

UNDP Indonesia will apply a clear geographical focus under the new country programme with the majority of interventions concentrated on three selected target provinces, namely Aceh, Papua and NTT. This approach will include the development of strategic papers for programmatic interventions in the three target areas.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments
2.1 Incorporate geographical focus (NTT, Aceh, and Papua = NAP) into the new UNPDF, CPD and CPAP [Added: 2011/01/12]	PMEU	2010/12	Completed	Incorporated in UNPDF and CPD
2.2. Develop UNDP strategic paper for Aceh [Added: 2011/01/12]	CPRU	2010/06	Completed	Draft prepared
2.3. Develop UNDP strategic paper for NTT [Added: 2011/01/12] [Last Updated: 2013/03/22]	DGU	2010/06	Completed	Support by Decentralisation Advisor, PGSP, and AGI.
2.4. Develop UNDP strategic paper for Papua [Added: 2011/01/12] [Last Updated: 2011/12/07]	PRU.	2011/03	Completed

3. Recommendation: 3. UNDP Indonesia should review its partnership strategy to engage more actively with the private sector and local government, and to strengthen the advocacy role of its CSO partners.

Management Response: [Added: 2011/01/12]

UNDP Indonesia will define the key principles for a partnership strategy in the Country Programme Action Plan (CPAP) 2011-2015 in addition to developing a comprehensive partnership strategy for engagement in particular with the private sector but also local government and CSOs. Dedicated resources will be allocated for partnership management.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments
3.1 Principles of partnership strategy incorporated in the new CPAP 2011-2015 [Added: 2011/01/12]	PMEU	2010/12	Completed	CPAP draft finalized and will be signed on 8 February 2011
3.2. Assign dedicated resource / person for partnership strategy [Added: 2011/01/12] [Last Updated: 2013/03/22]	CD	2012/04	Completed	Position has been identified as part of the new CO structure. Recruitment will be initiated upon HQ approval of the transformation plan.
3.3. Develop Partnership strategy for Private Sector, Local Government, CSO and other development partner. [Added: 2011/01/12] [Last Updated: 2013/03/22]	PMEU in consultation with thematic units	2012/03	Completed

4. Recommendation: 4. UNDP Indonesia should actively engage major Indonesian stakeholders?including GoI agencies, CSOs and private-sector actors?in a national discussion of policies and measures against climate change

Management Response: [Added: 2011/01/12]

UNDP will conduct and facilitate policy dialogue and advocacy on key climate change issues. Existing government and CSO dialogue structures will be strengthened, while new policy coordination windows will be pursued for initiating comprehensive and structured consultations with the private sector and donor/development partners.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
4.1. Conduct and support national consultations on key climate change issues including REDD+, private sector roles, and safeguarding local communities. [Added: 2011/01/12] [Last Updated: 2011/12/07]	Environment Unit	2011/04	Completed
4.2. Support the establishment of emerging mechanisms and guidelines to address climate change adaptation and mitigation. This will be achieved through implementation of the REDD+ initiative which will support the GoI to develop the necessary institutional/regulatory/procedural mechanisms. [Added: 2011/01/12] [Last Updated: 2011/12/07]	Environment Unit	2011/12	Completed

5. Recommendation: 5. UNDP Indonesia should improve sustainability of results by working with BAPPENAS, implementing partners and beneficiaries to develop realistic exit strategies at the time of planning. With a wider application of a programme approach to planning UNDP interventions, the changing roles among the partners during the life of an intervention will be better managed through integration in the host administration from the very outset

Management Response: [Added: 2011/01/12]

With alignment to the Government Medium Term Development Plan 2010-2014 (RPJM), UNDP/Indonesia will ensure that results - as reflected in the next country programme - are in line with national priorities with a view to allowing national partners to sustain benefits through their own programme and funding mechanisms. New standards for project management shall also be applied to include the development of exit or sustainability strategies from the very beginning of the project design phase.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
5.1 Ensure alignment of country programme with national development priorities [Added: 2011/01/12]	PMEU	2010/05	Completed
5.2 Update Project Management and Implementation Guidelines (PMIG) to include clear steps for defining exit strategy from the very beginning of project planning stage. Integration into host administration is promoted through the PMIG which codifies how UNDP NIM projects are to be established and managed in national institutions. [Added: 2011/01/12] [Last Updated: 2013/03/22]	PMEU	No due date	No deadline established

6. Recommendation: 6. UNDP Indonesia should continue to strengthen the results orientation of its programme by further improving the outcome orientation of monitoring and reporting, and making the evaluation plan more strategic based on management and strategic information

Management Response: [Added: 2011/01/12]

UNDP Indonesia will establish outcome boards as multi-stakeholder forums to plan outcomes as well as review, and monitor progress towards the achievement of outcomes throughout the implementation of the country programme. Internal M&E tools will be updated to include tools for monitoring and reporting progress at the outcome level. Concurrently, training will also be conducted to strengthen staff capacity for planning and monitoring at the outcome level. The implementation of the evaluation plan will be closely monitored by the evaluation unit to ensure quality and strategic relevance.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments
6.4. Commission Outcome Evaluations according to evaluation plan as attached in CPD with greater focus on outcome level progress as opposed to project level outputs. [Added: 2011/01/12] [Last Updated: 2013/03/22]	PMEU	2013/11	Overdue-Initiated	Planning matrix for monitoring using template Table 14 from UNDP Handbook on Planning, Monitoring and Evaluating for Development Results is being developed with focus on outcome level monitoring; The four outcome board will be fully engaged on this plan.
6.1 Conduct staff training for outcome mapping [Added: 2011/01/12]	PMEU	2010/06	Completed
6.2 Update internal M&E tools to include outcome oriented monitoring [Added: 2011/01/12] [Last Updated: 2011/12/07]	PMEU	2011/10	Completed
6.3 Establish Outcome Boards to monitor progress of outcome achievement and conduct annual CPAP reviews [Added: 2011/01/12] [Last Updated: 2011/12/07]	PMUE	2011/07	Completed

7. Recommendation: 7. UNDP Indonesia should also review the rules and routines for project management in order to enhance management efficiency of its programme.

Management Response: [Added: 2011/01/12]

Rules and routines for project management and implementation are duly recorded in the Project Management and Implementation Guideline (PMIG). Review mechanisms to continuously revise and update the guideline have been established.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
7.1 Regular review and revision of PMIG [Added: 2011/01/12] [Last Updated: 2013/03/22]	PMEU	No due date	No deadline established

8. Recommendation: 8. To speed up implementation of the Jakarta Commitment principles, procurement training and certification should be initiated quickly and without prejudice to the common road map laid down by GoI in the Aid for Development Effectiveness Project.

Management Response: [Added: 2011/01/12]

The main obstacle for full government implementation is not related to individual capacity but rather to national regulatory problems, and therefore the training/certification will not be the focus of the response. Rather, UNDP will address this issue through the aid-effectiveness working groups on procurement under the Jakarta Commitment by supporting the revision of national procurement guidelines while ensuring that clearer guidance on the applicability of national procurement regulations is provided in the PMIG.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
8.1. Support the revision of national procurement regulation through Jakarta Commitment Working group for procurement [Added: 2011/01/12]	Procurement Unit	2010/07	Completed	UNDP Aid effectiveness project facilitated the procurement working group in developing reviewing and finalizing the revision; and provided advisory support through its procurement experts in the review group. The revision has been issued through presidential regulation No 54/2010.
8.2. Ensure that clearer guidance on the applicability of national procurement regulations is provided in the revised PMIG [Added: 2011/01/12] [Last Updated: 2013/03/22]	PMEU	No due date	No deadline established

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