Management Response Detail

Support to Sustainable Transportation System in the City of Belgrade

Commissioning Unit:	Serbia
Evaluation Plan:	2011-2015
Evaluation Type:	Project
Completion Date:	05/2013
Unit Responsible for providing Management Response:	Serbia
Documents Related to overall Management Response:

1. Recommendation: Monitoring & Evaluation and Risk management improvements ? the Project manager should revise the Project Result Framework and the Risk Management Table and adapt the project?s targets and risks to the new set of measures. The new version of the Project Result Framework should focus more on the impact of the project?s activities and should include SMART output and outcome targets.

Management Response: [Added: 2013/09/02]

The PRF is updated since the last one prepared (last May 2012) and approved by the Project Steering Board in mid June 2013. All due parameters are updated in the PRF.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Update of the Project Result Framework [Added: 2013/09/02]	Project Manager	2013/06	Completed

2. Recommendation: Greenhouse Gas Emissions Calculations - The Project manager (with a support from the hired expert) should update Greenhouse Gas Emissions Calculations for direct emission reductions for new project activities.

Management Response: [Added: 2013/09/02]

Calculations of emissions reduction due to project activities as well as actions taken by the City complementary to the scope of the project will be performed end of 2013/beginning of 2014, as to take into account ongoing and planned activities in the second half of 2013.

Key Actions:

Key Action	Responsible	DueDate	Status
City-wide survey amongst the active population on cycling [Added: 2013/09/02] [Last Updated: 2016/11/18]	Project manager	2013/10	Completed
Survey on the trips to schools by the primary pupils [Added: 2013/09/02] [Last Updated: 2016/11/18]	Project Manager	2013/11	Completed
Report on the eco-driving training [Added: 2013/09/02] [Last Updated: 2016/11/18]	Project Manager	2013/12	Completed
Calculation of emissions caused by transport and saving achieved by the project and the city partners [Added: 2013/09/02] [Last Updated: 2016/11/18]	Project Manager Project partners (City of Belgrade)	2014/01	Completed

3. Recommendation: Project extension ? at this stage the project extension could hardly be justified therefore the recommendation is to close the project in May 2014. It seems that ongoing activities will be concluded in the planned time framework. Most of the funds are already used or committed to signed contracts, so there is little possibility of using the funding to pay for other activities in any extended project period.

Management Response: [Added: 2013/09/02]

Recommendation accepted.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Implementation of Work Plan approved by Project Steering Board [Added: 2013/09/02] [Last Updated: 2018/09/04]	Project Manager, UNDP Project partners (City of Belgrade)	2013/12	Completed

4. Recommendation: Project manager?s position ? the Project manager (PM) is leaving her position in September 2013 ? the recommendation is that the Project Assistant take over the finalization of the project with a help of an external expert or (if available) the former PM. Based on the experience of the delays that occurred in recruiting the existing PM, it might be difficult to find an appropriate person for this post in Serbia. Even with a speedy recruitment procedure, a new PM would need several months to get fully up to speed in the position and to re-establish the network.

Management Response: [Added: 2013/09/02]

The UNDP CO will take the necessary steps to provide adequate follow-up and support the project team in project implementation as of September 2013.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Backstop project implementation, including engagement of external/additional expertise to support implementation, if and as required. [Added: 2013/09/02]	UNDP	2013/09	Completed

5. Recommendation: Project dissemination improvements ? local communication consultant, hired for promotion of project's two activities, could use established communication channels from other activities for project?s comprehensive dissemination. Project?s website (Cycle Belgrade) could be upgraded into Belgrade?s main information platform on sustainable mobility and offered to the City for the use after the end of the project.

Management Response: [Added: 2013/09/02]

The project will advocate for, and offer support to national partners to adopt the project-developed websites beyond the project lifetime. The project will continue in further dissemination of the project goals and activities through other networks and sites and invest additional efforts in improving the dissemination.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Provide recommendations and support to the City of Belgrade in adopting the cycling web-site at the end of the Project. [Added: 2013/09/02] [Last Updated: 2016/11/18]	Project Manager Project partners (City of Belgrade)	2014/03	Completed
Continue networking and disseminating with other partners/projects [Added: 2013/09/02] [Last Updated: 2018/09/04]	Project Manager	2013/12	Completed

6. Recommendation: Planning and monitoring of co-financing ? the project should improve the planning and reporting of co-financing by increasing its importance in preparation of Annual Progress Report (APR).

Management Response: [Added: 2013/09/02]

The project will continue to maintain an active dialogue with project partners and support the defining of priorities of the City relevant to the scope of the project for the following years. The project will continue to support the City to mobilize resources in addition to the EBRD-grant (EUR 400,000) already realized in support of the finalization of the Belgrade SUTP.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Provide support and advice to the City in defining priorities and RM opportunities, and the development of continuing programmes in support of sustainable transport and urban development. [Added: 2013/09/02] [Last Updated: 2018/09/04]	Project Manager Project partners (City of Belgrade)	2013/12	Completed

7. Recommendation: SUTP awareness raising, training and replication ? this project or its implementing partners should raise awareness on and enhance replication of SUTP in other Serbian cities by organizing SUMP training for Belgrade and other Serbian municipalities based on experience from Belgrade and training material prepared in the project Eltisplus. This wouldn?t necessarily put additional costs on the project as few existing and future EU projects (e.g. CIVITAS, CH4LLENGE) offer the training on SUMP and could be invited also to Serbia.

Management Response: [Added: 2013/09/02]

The project will provide continue its support to the project partners in further dissemination of the project outcomes and sharing the lessons learned with other Serbian towns and municipalities. As part of the dissemination and replication process, the Project will prepare a project document for Novi Sad in order that the city will be able to pursue further the preparation of the SUTP. Novi Sad has been selected based on the fact that it is a second city in Serbia in terms of size of agglomeration and has expressed strong interest in following the path of sustainable urban and transport planning and development. The Project will continue maintaining a network of partners and sharing of results through local, regional and international channels.

Key Actions:

Key Action	Responsible	DueDate	Status
Translation of SUTP guidelines into Serbian, and dissemination of all related documents/deliverables online (http://www.beoland.com/sutp2013/default_s.htm and http://www.biciklirajbeogradom.com/eng/post-international-conference-sutp2013/post-conference-organisers-address/) [Added: 2013/09/02]	Project Manager	2013/07	Completed
Preparation of a project document on Sustainable Transport for Novi Sad [Added: 2013/09/02] [Last Updated: 2016/11/18]	Project Manager City of Novi Sad	2013/11	Completed
Organize 6 workshops in Belgrade on the subject of sustainable urban transport planning, as part of the first component (SUTP). [Added: 2013/09/02]	Project Manager Project partners (City of Belgrade)	2013/05	Completed
Organize an international two-day conference on SUTP [Added: 2013/09/02]	Project Manager Project partners (City of Belgrade)	2013/05	Completed

8. Recommendation: Improvements of the cycling web site ? The cycling web-site (Output 2.2) should be improved and incorporate experiences and content of similar sites around Europe. Two cities in the on-going EU IEE project CHAMP are developing such web sites based on experience of best practice cities such as Gent.

Management Response: [Added: 2013/09/02]

The cycling web-site will be upgraded and improved by also linking it to similar sites of other cities providing relevant and comparable information.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
The web-site on cycling will be upgraded and linked to other similar cites and sites. [Added: 2013/09/02] [Last Updated: 2016/11/18]	Project Manager Project Assistant	2013/10	Completed

9. Recommendation: Improvements of the ?Safe routes to school? campaign - The campaign should use more arguments related to the health benefits of active travel to school and about the experience gained by children through their active involvement in traffic. The campaign should also incorporate different established and tested approaches to motivate children for choosing active modes of travelling to schools such as the ?Traffic Snake Game? or ?Around the World in 80 Days?. Motivation of children is crucial for the success of this campaign as they are the best channel for influencing parent?s and teacher?s travel behaviour.

Management Response: [Added: 2013/09/30]

Through the SRS campaign the project will continue emphasizing the benefits of walking for the youngest. As part of the SRS campaign, a gaming approach to provide incentives are foreseen, considering the MTE given examples and using a tailor-made approach for the context of Belgrade, in cooperation with teachers, parents and psychologists.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Implement games/competition in the framework of the SRS-Pedibus campaign during school year 2013/14 [Added: 2013/09/30] [Last Updated: 2016/11/18]	Project Manager Primary schools Project partners (City of Belgrade)	2014/04	Completed
Workshop for pupils and parents on the health aspects of alternative transport modes [Added: 2013/09/30] [Last Updated: 2016/11/18]	Project Manager Primary schools Project partners (City of Belgrade)	2013/10	Completed

10. Recommendation: Integration of eco-driving in driving schools ? the project shouldn?t abandon its initial aim and should take the first steps towards the integration of eco driving in driving school curricula and driving tests by promoting this activity and its achievements to relevant ministries on the national level.

Management Response: [Added: 2013/09/30]

The implementation of the eco-driving component is planned to start mid June 2013, with expected first results by end of 2013. The State Agency on Road Safety will take part in the eco-driving trainings and be awarded one certificate/license in eco-driving. A one-day workshop will be held at the end of the eco-driving trainings to disseminate the results and effects of this new approach to the wider audience of stakeholders and beneficiaries.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Provide recommendations to the authorities in charge of driving schools to include ?eco-driving? [Added: 2013/09/30] [Last Updated: 2016/11/18]	Project Manager Partners/Direct beneficiaries of the eco-driving Project partners (City of Belgrade)	2014/01	Completed

11. Recommendation: Revision of recommendations for further steps and related costs for the SUTP in Belgrade ? international experts responsible for these recommendations (TIS.pt) should provide evidence from comparable English and French cities ? as opposed only to recommendations from guidance ? and assess the reality of the costs and timescales proposed for SUTP in Belgrade. They should consider what French and English cities of comparable size to Belgrade have done in data collection and modeling terms to develop and run their SUTPs. They should also provide a comparison (costs, benefits, time required) of the proposed approach with an approach that has no modeling, or uses a very simple 2-3 zone model.

Management Response: [Added: 2013/09/30]

During the process of preparation of the first SUTP phase, comparisons to French and English cities have been done and a conclusion was drawn by all parties that in the case of Belgrade a tailor-made approach is needed due to its complexity in terms of urban set-up and sprawl, topographic configuration and location on the cross-road of two pan- European corridors. The Land Development Agency (LDA), as direct beneficiary of this project, has considered this MTE recommendation and considers it not beneficial or relevant given the context of Belgrade; as stated in their written statement (see Annex 1). The project will continue an active dialogue with the project partners, to support them in the further development of the SUTP, in line with the scope of the project and drawing on adequate, comparable case studies, as appropriate

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Continue the dialogue and partnership with the Land Development Agency of Belgrade on the topics of sustainable urban transport development and planning, drawing on adequate, comparable expertise [Added: 2013/09/30] [Last Updated: 2018/09/04]	Project Manager Project partners	2013/12	Completed

12. Recommendation: Improvements to the cycling campaign ? the campaign should spread the message about the latest success in boosting cycling from cities with comparable size, and initial share of cyclists (e.g. London, Edinburgh, New York City etc.). The project could invite more top foreign experts from different fields of sustainable mobility to present their expertise in public events to stakeholders, media and/or general public. A first suggestion could be cooperation with Danish Embassy to bring over the cycling advocate from Copenhagen Mikael Colville-Andersen with his open-air photo exhibition and lectures about cycling culture. The campaign should also reconsider its attitude towards the prevailing use of racing outfit and helmets during their events and messages about cycling in bad weather and/or during the winter. It also shouldn?t abandon the idea of 25 Ambassadors of the cycling campaign which could be an important message for this campaign.

Management Response: [Added: 2013/09/30]

The project will increase dissemination of good practice from comparable cities through established networks of cycling associations, groups and institutions, as well as promote activities undertaken by third-party actors at city, national level or regional level.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Invite speakers from the European Cycling Federation and the German Cycling Associations to attend a workshop in September in Belgrade on promotion of cycling within the European Mobility Week [Added: 2013/09/30]	Project Manager	2013/09	Completed
Further networking and liaising with the cycling associations and other relevant actors in Belgrade [Added: 2013/09/30] [Last Updated: 2018/09/04]	Project Manager	2013/12	Completed

13. Recommendation: Creation of synergies with traffic calming activities in Belgrade ? the project should promote and the City of Belgrade adopt future combination of the concept of Safe routes to schools with ongoing traffic calming projects in other parts of Belgrade. A combination of traffic calming with more state-of-the-art engineering measures and signing of safe routes to school would provide a much better basis for successful ?Safe routes to school? campaigns in other schools.

Management Response: [Added: 2013/09/30]

In the process of preparing projects on Safe Routes to Schools (SRS) to other four schools, the project will give a recommendation to the project partners on better implementation of traffic calming measures and coordination of actions taken by the City and the Project.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Preparation of a study on SRS for four primary schools in Belgrade, which inter alia takes into account traffic calming measures [Added: 2013/09/30] [Last Updated: 2016/11/18]	Project Manager Project partners (City of Belgrade)	2014/01	Completed
In the framework of the final report, provide recommendations to the City on further traffic calming measures [Added: 2013/09/30] [Last Updated: 2016/11/18]	Project Manager Project partners (City of Belgrade)	2014/04	Completed

14. Recommendation: Improvements of the Stakeholder Participation and ownership ? the project should increase promotional and lobbying activities related to its achievements and replication potential within the city and national administration in order to assure these organisations? full and active involvement in the second phase of the project. Ministries dealing with transport, urban planning and education, other City departments (e.g. for education, public transport, land-use planning, environment, health) and more decision makers should adopt or know more about this project and its results for replication, capacity building and sustainability reasons.

Management Response: [Added: 2013/09/30]

The project will increase information dissemination and involvement of a wide stakeholder group in forthcoming project activities, within the project scope and as adequate.

Key Actions:

Key Action	Responsible	DueDate	Status	Comments	Documents
Increase dialogue with local and national partners on project relevant topics, aimed at ensuring increased stakeholder participation and ownership [Added: 2013/09/30] [Last Updated: 2018/09/04]	Project Manager Project partners (City of Belgrade) National authorities	2013/12	Completed	The Project already cooperates with all relevant City partners and authorities but also at national level with all relevant Ministries by also maintaining liaisons with the donors? community active in the area of transport, environment and climate change. As one of the merits to the project deep involvement and lobbying, the national authorities have increased the scope of the programming cycles 2014-17 by introducing support to the urban transport as one of the three key priorities in the transport sector. Further, the national authorities are considering revising the transport policy by embracing urban transport and creating a favorable legal framework for the establishment of the SUTPs.

15. Recommendation: Networking with other cities and capacity building ? the project and its partners should enhance Belgrade?s interaction with other cities in the field of sustainable mobility. Belgrade should join some of the city networks working together for a more sustainable mobility (e.g. Polis, Eurocities, Covenant of Mayors, Civitas etc.). More exchange with the growing number of UNDP/GEF sustainable mobility projects in the region would be also useful.

Management Response: [Added: 2013/09/30]

The project will provide recommendation to the City authorities to actively participate in relevant city networks, and continues supporting the City authorities in awareness raising and capacity strengthening in the related domains.

Key Actions:

Key Action	Responsible	DueDate	Status
Communicate experience from the project through several EU related sites (ELTIS, Transport and Research, Civitas, ICLEI). [Added: 2013/09/30] [Last Updated: 2018/09/04]	Project Manager	2013/12	Completed
Disseminate knowledge and experience of the project through / with the Standing Conference of Towns and Municipalities (SCTM) and related networks [Added: 2013/09/30] [Last Updated: 2018/09/04]	Project Manager City of Novi Sad SCTM	2013/12	Completed
Through component 4, develop a full-fledged project document on SUTP for Novi Sad [Added: 2013/09/30] [Last Updated: 2016/11/18]	Project Manager City of Novi Sad	2013/11	Completed

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