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Safer Communities through Disaster Risk Reduction (SC-DRR) in Development
Commissioning Unit: Indonesia
Evaluation Plan: 2011-2015
Evaluation Type: Project
Completion Date: 12/2011
Unit Responsible for providing Management Response: Indonesia
Documents Related to overall Management Response:
 
1. Recommendation: Recommendation 1. Invest in ?enabling? institutions: BNPB is the newly created institution responsible for coordinating DRR, but the agency?s capacity to lead the sector is very limited. There are even greater limitations at the sub-national level. Building BNPB/BPBD?s capacity to coordinate DRR work across government is one way UNDP might continue to leverage its effective investments in national policy and regulatory frameworks.
Management Response: [Added: 2012/04/20]

This recommendation makes a good sense. The next phase of SCDRR project will capitalise on the investment made on national policy and regulatory frameworks. The attention will be directed to the BPBD at the sub national level. The capacity assessment exercises conducted by BNPB and West Sumatera BPBD supported by the SCDRR included a review on the capacity in engaging stakeholders and providing leadership. The challenge is to use the assessment results into capacity development plan and implementation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. the capacity assessment exercise to prioritise the functional parts highlighting the importance of coordination/leadership functions for the BPBD in targeted locations and make them part of capacity development and strategic plan of this agency 2. Support BNPB and BPBD to prepare and set up effective system for external coordination especially with key line ministries/local government offices 3. Map and analyze data, information, and plans on partners engaged with capacity development of BNPB and BPBD, especially those of Capacity Development Working Group (CD-WG) of DRR Convergence Group
[Added: 2012/04/20]
CPRU 2015/01 Overdue-Initiated It will be done once the new project is implemented
2. Recommendation: Recommendation 2. Strengthen BNPB/BPBD capacity to lead future DRR work in Indonesia: While Bappenas was the lead agency for DRR in the early phase of the project responsibility for DRR has now shifted to SC-DRR. BNPB should be the primary partner agency for a second phase of SC-DRR.
Management Response: [Added: 2012/04/20]

The transfer of leadership, which has been suggested in the current phase depending on BNPB?s readiness actually, for the next phase of SCDRR from Bappenas to BNPB has been discussed again in the last project board meeting. The BNPB representative (Director of DRR) indicated no objection on this arrangement but suggested the new programme will be furthered discussed with BNPB.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Engage the senior official (Deputy for Prevention and Preparedness) of BNPB to take the lead role on reviewing the current DRR programme, at the outcome level as reflected in the UNDP-GOI the CPAP 2010-2015 2. Consult the BNPB closely on currently drafted SCDRR design for endorsement of the institutional arrangement calling for BNPB now to be the implementing agency of the next phase of SCDRR.
[Added: 2012/04/20]
CPRU 2012/03 Completed Point 2 is part of PAC process
3. Recommendation: Recommendation 3. Invest more in promoting DRR awareness across government agencies and among the general public: DRR is an ?attitude? to development and, as such, should be promoted across government and not just within the disaster management agencies
Management Response: [Added: 2012/04/20]

We agree with this recommendation, the challenge is to change the government?s and public perspective and paradigm on disasters from relief response to risk reduction. More assertive public awareness campaign across the country should be pursued based on agreed strategy engaging media and the designated government agency

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Continue support to BNPB to finalize the public awareness campaign strategy with strong support and engagement from ministry of information and communication 2. Explore and provide support to specific and key line ministries as part of sector-based DRR (e.g transportation, health, education, climate risk management, coastal, urban, etc) 3. Translate the strategy into local plan and activities
[Added: 2012/04/20]
CPRU 2015/01 Overdue-Initiated The action points will be done once the new project is implemented
4. Recommendation: Recommendation 4. Conduct a stock take analysis of CB-DRR projects in Indonesia to examine which approaches are most effective in making DRR a ?normal part of the development process? at the local level: there are many CB-DRR initiatives in Indonesia; more analysis is needed to understand what works in what contexts. A future phase of the SC-DRR should not continue to ?pilot? CB-DRR initiatives, but explore ways of distilling lessons learned for government. The project should ask: what can government do to help communities become more resilient?
Management Response: [Added: 2012/04/20]

Before the SCDRR, the assessment on CBDRR identified the absence of any clear framework on this approach and more focus was given on disaster preparedness. The current achievements of CBDRR work and discourse in Indonesia indicated flourishing CBDRR initiatives from different organizations and increased donors? interest as well as GOI?s priorities. Further study for analysis and stock taking will be useful to determine the fuller picture of the current situation and its promises and challenges. The support and active participation of SCDRR have contributed significantly on annual CBDRR conferences convened by the national CSO (MPBI). These conferences have shaped up the living guidebook on CBDRR. Moreover, the SCDRR real experiences from implementing CBDRR in more than 40 villages have been harvested and used as the main reference for GOI in drafting the national guideline on developing resilient villages by the national disaster management agency (BNPB).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Support BNPB to prepare the guidelines on the resilient village programme incorporating lessons and recommendations from the CBDRR proponents, especially those recommended by CBDRR national conferences 2. Undertake a study for stock taking and analysis on the CBDRR initiatives and projects in Indonesia, jointly with AIFDR/AusAID, to design an improved approach, methodology, techniques and programme in CBDRR. 3. Participate in the preparation and deliberation of AMCDRR 2012, which includes CBDRR (and CCA) as one of the main three sub-themes of the regional conference.
[Added: 2012/04/20]
CPRU 2011/11 Overdue-Initiated Point 1 will depend on BNPB timeframe; their target is to roll out CBDRR projects this year
5. Recommendation: Recommendation 5. Define the criteria for a safe / resilient community as a preliminary step to helping Government explore ways of helping communities meet those criteria. This could prove to be a more effective way of linking grass-root experience with national policy, which was an unrealized goal of the first phase of the project, and possibly too ambitious given the time frame.
Management Response: [Added: 2012/04/20]

This recommendation is a good idea and shall pose no difficulty to be followed up since there have been some work on this. The draft of national guideline prepared by the BNPB on developing resilient community has stipulated the criteria of resilient community in reference to SCDRR experiences in CBDRR suggesting for three levels of resilience: Primary, Intermediate and Elementary.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Support the BNPB to consult with multi-stakeholders in determining the criteria of resilient community; 2. Support BNPB in implementing CBDRR projects in about 264 villages in all provinces by providing technical assistance on adherence to agreed criteria and steps to be taken and training modules for local facilitators 3. Leverage CBDRR on more villages in high risk districts with focus on institutionalizing CBDRR within the village development and mainstreaming it into local government budget and process
[Added: 2012/04/20]
CPRU 2012/07 Overdue-Initiated This will depend on BNPB timeframe, their target is to roll out CBDRR projects this year
6. Recommendation: Recommendation 6. Focus on principles rather than prescribed sets of activities: DRR is process-heavy. The ultimate goal is to bring about attitudinal change. Support for DRR should be provided as a program that links multiple initiatives rather than as an output-oriented project.
Management Response: [Added: 2012/04/20]

It is good to have the evaluation recognised that DRR is process heavy. The recommendation is welcome but will require elaboration on what constitute principles for whatever improvised activities will need to be undertaken in response to the dynamics.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Define the principles on determined areas of intervention of SCDRR Phase 2; 2. Elaborate each of the principles with possible options of interventions but with the recognition that they are not prescribed sets of activities.
[Added: 2012/04/20]
CPRU 2012/05 Overdue-Initiated This will be included on Prodoc finalization
7. Recommendation: Recommendation 7. Ensure that project implementation units at national and local levels have the expertise needed to bring about the desired change.
Management Response: [Added: 2012/04/20]

This is a valid and candid recommendation. Qualified project personnel are required to facilitate and bring about the intended changes. The previous arrangement agreeing for recruitment of non-UNDP contracted personnel at respective Provincial Project Management Units (PPMUs) made it difficult to ensure qualified personnel since the UNDP has no control on recruitment decision.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Recruit qualified personnel with clear and fitting qualifications and preferably using UNDP standard and contract modality to ensure and retain required capacities to assume designated functions on project management unit
[Added: 2012/04/20]
CPRU 2012/06 Overdue-Initiated This can be done as soon as the full ?pledge project starts

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