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Art Gold Indonesia (AGI) Project Evaluation
Commissioning Unit: Indonesia
Evaluation Plan: 2011-2015
Evaluation Type: Project
Completion Date: 01/2013
Unit Responsible for providing Management Response: Indonesia
Documents Related to overall Management Response:
 
1. Recommendation: Recommendation 1. UNDP should conduct a study to formulate a policy paper for the Government to promote decentralized international cooperation within the context of strengthening the roles of the provincial government in decentralization in Indonesia. One of the models provided at the national level by AGI is decentralized international cooperation which facilitates the provincial government to develop cooperation with other sub-national entities in other countries. However, this model is not yes tested and proven sustainable.
Management Response: [Added: 2013/01/15]

UNDP acknowledges the need to map strengths and weaknesses in international cooperation methods. This mapping can demonstrate to what extent the SSC method promoted by AGI is supporting Indonesian development.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Develop a policy paper on international cooperation in the context of strengthening provincial government roles in decentralization in Indonesia 2. Socialize the policy paper through a seminar and workshop
[Added: 2013/01/15] [Last Updated: 2014/05/07]
DGPRU (in particular PGSP) 2013/03 Completed See comment below
2. Recommendation: Recommendation 2. UNDP should conduct a study to formulate a policy paper to promote the establishment of ideal aid effectiveness mechanisms at all governmental level (national, provincial and district level). Another model provided at the national level is SPADU, as aid effectiveness mechanism at the local level. However, SPADU still has some limitations to be judged as an ideal model.
Management Response: [Added: 2013/01/15]

UNDP agrees there is a need to conduct further studies on aid effectiveness mechanisms at all governmental levels. Such studies would examine the strengths and weaknesses of national aid effectiveness mechanisms like SPADU and other possible aid effectiveness mechanisms applied at the local level

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Develop a study on aid effectiveness 2. Socialize the results of the study through a seminar and workshop on managing aid effectiveness
[Added: 2013/01/15] [Last Updated: 2014/05/07]
DGPRU (in particular PGSP) 2013/03 Completed PGSP is now developing a policy paper on decentralized international cooperation (Issue/Recommendation 1) and ideal aid effectiveness mechanisms (Issue/Recommendation 2). Existing regulations, case studies, lessons learned and best practices, are being examined. However, data still needs to be collected from relevant informants, before the policy paper is drafted and presented. The policy paper will be finalized by the end of Q4 2012.
3. Recommendation: Recommendation 3. UNDP should provide supports directly to the government institutions interested to develop policies that would promote decentralized international cooperation and/or promote the establishment of aid effectiveness mechanism at the provincial level. In the AGI Annual Report, it is implied that the Directorate for Regional Autonomy of National Planning and Development Agency, and the Center of Administration for International Cooperation (AKLN) at MoHA was interested in the idea of developing a policy to promote the establishment of aid effectiveness mechanism in other provinces in Indonesia.
Management Response: [Added: 2013/01/15]

This recommendation will be implemented after UNDP has provided support to provincial governments in establishing the aid effectiveness mechanism

Key Actions:

Key Action Responsible DueDate Status Comments Documents
See Key Actions for Recommendation 6 and commendation 7
[Added: 2013/01/15] [Last Updated: 2014/05/07]
DGPRU (in particular PGSP) 2013/03 Completed This relates to the actions that will be taken in response to recommendation 6 and Recommendation 7
4. Recommendation: Recommendation 4. UNDP should hold a limited meeting with Gorontalo?s new elected provincial government high officials to inform them about initiatives and benefits of AGI implementation and explore opportunities to sustain some benefits of AGI through government own resources.
Management Response: [Added: 2013/01/15]

Since newly elected officials might be unfamiliar with AGI or PGSP initiatives, UNDP needs to hold a courtesy meeting to update them on PGSP and AGI progress, and plans for the future. This recommendation is very strategic for UNDP, especially if UNDP plans to have a continued presence in Gorontalo.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Undertake courtesy meeting with the new Gorontalo Governor and Head of BAPPEDA
[Added: 2013/01/15] [Last Updated: 2014/05/07]
DGPRU (in particular PGSP) 2013/03 Completed PGSP management have met with the new Governor, Head of BAPPEDA and SEKDA. UNDP senior management plans to undertake a similar meeting.
5. Recommendation: Recommendation 5. In Gorontalo, UNDP should continue advocating the importance of the province to establish aid effectiveness mechanism and, further, providing strategic support for establishing and strengthening such mechanism.
Management Response: [Added: 2013/01/15]

It is important for UNDP to take up this recommendation as the government?s commitment to an aid effectiveness mechanism is currently low. For instance, the government has not continued to support the Provincial Working Group established during 2008-11. However, after AGI merged with PGSP, BAPPEDA Gorontalo viewed it as necessary to revive the PWG. In July 2012, a Governor Decree sanctioned a new PWG (with only three former PWG members).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1 Establish PWG to assist the Government of Gorontalo in coordinating international support in development, particularly in its four priority areas (education, health, infrastructure and local economic development). 2 Strengthen the institutional capacity of PWG as the coordinator for international cooperation through: the formulation of objectives, a vision, mission, and the demarcation of functions; the formulation of a PWG system and work mechanism (SOP), including schemes for South-South Cooperation; training on proposal and work plan development 3 Implement PWG as ART facility, where as the coordinator for international cooperation, PWG will also act as ART facility carrying out some activities
[Added: 2013/01/15] [Last Updated: 2014/05/07]
DGPRU (in particular PGSP) 2013/03 Completed 1. In July 2012, the Governor?s Decree was revised so new PWG members could join the group 2. PWG members have developed an SOP that clarifies their roles/functions. The Provincial Development Guidelines still needs to be updated, and is scheduled for completion by the end of December 2012. 3. The PWG has developed a coordination mechanism for international cooperation in Gorontalo, but still needs to refine donor data, and conduct donor meetings.
6. Recommendation: Recommendation 6. UNDP should advocate and support SPADU to adopt and utilize of participatory mechanism, as promoted previously by AGI, in coordinating international aid resources in NTT. Currently, participatory mechanism as well as PDGs is not utilized by SPADU in NTT. However, based on the interview, SPADU coordinator, staff and former staffs are interested in adapting the PWG like mechanism especially for developing a PDGs-like document.
Management Response: [Added: 2013/01/15]

This recommendation is valid. UNDP will need to resurrect the PDG so that it supports SPADU in coordinating international aid. Unfortunately, in addition to having no SOP, SPADU itself has experienced high staff turnover, leaving SPADU with poor institutional memory on work mechanisms and systems.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Establish Information system on development partners which maps their respective areas of work in order to create better coordination, avoid overlapping activities and increase synergy. In another words, strengthen SPADU-KPLI as a source of information on development partners work in NTT 2. Develop the capacity of SPADU staff to monitor and communicate development partner activities 3. Establish monitoring mechanism at provincial and district level
[Added: 2013/01/15] [Last Updated: 2014/05/07]
DGPRU (in particular PGSP) 2011/03 Completed 1. SPADU-KPLIs draft Strategic Plan and Coordination Mechanism were developed in Q3 2012. PGSP will need to finalize the coordination mechanism between SPADU and Sekber 2. PGSP has linked SPADU with the ART Global Initiative in order to access external resources. SPADU-KPLI took a leading role in facilitating and linking local actors to ART Gold through information distribution, providing guidance, and inputs. This initiative also indicates SPADUs emergence as a hub for international resources. However, in Q4 2012, the project will focus on extending their function as a hub for international cooperation through the Local Development Grants Programme and capacity building activities (e.g. development of skills to compete for international resources through training on writing concept notes/proposals) 3. This will be done in Q4 2012
7. Recommendation: Recommendation 7. UNDP should strengthen the role of SPADU to facilitate the establishment of aid effectiveness mechanism at sub-district level, by for example, providing support to SPADU to facilitate the establishment of SPADU at Sabu Raijua district. The government of Sabu Raijua is very interested in establishing SPADU, while the NTT SPADU requires capacity building in facilitating the establishment of district?s SPADU.
Management Response: [Added: 2013/01/15]

This is a sound recommendation. The capacity of NTT SPADU in facilitating the aid effectiveness mechanism should be strengthened, and closer relations should be established between SPADU at the provincial level and SPADU at the district level

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop the capacity of SPADU staff to monitor and communicate development partner activities
[Added: 2013/01/15] [Last Updated: 2014/05/07]
DGPRU (in particular PGSP) 2013/03 Completed PGSP is currently working on this. The Local Development Grants Programme and capacity building activities (particularly on resource mobilisation skills development) will be finalized by Q4 2012.

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