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Technical Support to Rehabilitation and Reconstruction Completion and Continuation Coordination (TS-R2C3) Project Evaluation
Commissioning Unit: Indonesia
Evaluation Plan: 2011-2015
Evaluation Type: Project
Completion Date: 03/2013
Unit Responsible for providing Management Response: Indonesia
Documents Related to overall Management Response:
 
1. Recommendation: Recommendation 1: Transferring systems and knowledge to BNPB. UNDP is encouraged to fully transfer through the DR4 project as much of the systems, lessons and knowledge gained through TS-R2C3 as is practicable and appropriate to BNPB as the national disaster coordination agency. The RAND data should be made available to BNPB, even if it is unlikely that they will utilise the system for themselves in the future (they have their own data system). Full involvement of Bappenas in the transfer of systems and knowledge is essential.
Management Response: [Added: 2013/03/24] [Last Updated: 2013/04/03]

Transferring lessons learned from Aceh recovery to become an agenda for recovery advocacy at the national level has been adopted as one of the CPAP agenda. It is an ongoing work under DR4 project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1)Consultation with BNPB on the merit of RAND. 2) Improvement of recovery exercise monitoring by BNPB.
[Added: 2013/04/03] [Last Updated: 2014/05/07]
CPRU 2013/12 Completed DR4 project is working closely with BNPB in improving recovery policies in Indonesia, while learning from the Aceh experience
2. Recommendation: Recommendation 2: Involvement of BPBD agencies: In relation to recommendation 1, again, through the DR4 Project, UNDP is encouraged, in conjunction with BNBP, to seek ways of transferring lessons and knowledge from TS-R2C3 to BPBD agencies in Aceh and North Sumatra, especially if there is data and information relating to the districts and municipalities concerned. UNDP should note in this regard that some BPBD agencies have only just been formed and may not have particularly high capacities at this stage.
Management Response: [Added: 2013/03/24] [Last Updated: 2013/04/03]

This has been addressed by the dissemination of knowledge products of R2C3 to relevant sub-national governments, including North Sumatra and Aceh.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Disseminate publications on: RAND Database, RENAKSI, and asset management to Aceh and North Sumatra governments (represented by their Bappeda offices).
[Added: 2013/04/03]
CPRU 2012/12 Completed This was done during the final workshop of the R2C3 project, in which sub-national governments were invited.
3. Recommendation: Recommendation 3: Continue to develop RAND. The RAND database has been introduced in to the Bappeda offices in the two provinces, but currently it is difficult for them to keep the system running without outside technical support. UNDP and Bappenas should consider further work to simplify the system, with a view to wider use of the system throughout Indonesia in the future at district and municipality levels. This will require the development of a strategy to roll out the system and assist new users to gain the capacity to use the system. The software license problem relating to the early version of Internet Explorer should be rectified. Bappenas suggestions to utilise open source code might be an appropriate solution.
Management Response: [Added: 2013/03/24] [Last Updated: 2013/04/03]

RAND has been fully transferred to Bappenas. Bappenas has reviewed the system and decided to apply it for grants monitoring. Bappenas is now taking on the work to develop further the system, including the possibility for maintaining the extension to sub-national government.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) Complete the transfer process to Bappenas. 2)Support Bappenas to disseminate the system within the ministry.
[Added: 2013/04/03]
CPRU 2012/12 Completed A special session was conducted to facilitate this process, i.e. an internal consultation among the directorates within Bappenas on the design and use of RAND for grants monitoring.
4. Recommendation: Recommendation 4: Fully document lessons and strategies: UNDP should now fully document the key lessons that have been learned and the key strategies it and its partners have developed regarding early recovery and transition to normal development in Aceh and Nias over the last eight years. Material should be drawn from the entire suite of projects that UNDP has assisted its partners to implement. While this may be a quite significant task, it is vital that lessons and strategies are captured comprehensively and are available for UNDP and others to use in the future. MDFAN may also have extensive material that can be utilised for this task.
Management Response: [Added: 2013/03/24] [Last Updated: 2013/04/03]

Major lessons learned initiatives were launched to document all the strategic lessons gathered from R2C3.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) Produce lessons learned documents on (i) asset transfer; (ii) RENAKSI, and (iii) RAND Database. 2) Disseminate the documents to relevant parties at national and sub-national level. 3) Present the products to BNPB.
[Added: 2013/04/03]
CPRU 2012/12 Completed A special workshop was conducted to share the lessons from Aceh and Nias. The products were shared with BNPB.
5. Recommendation: Recommendation 5: Incorporating lessons from other disasters: As part of its documentation of the Aceh-Nias experience, UNDP should seek information from colleagues and partners regarding how other disaster recovery work has been done in Indonesia. In particular, experiences from the Yogyakarta and Padang earthquakes would be useful to analyse to see whether the experience of Aceh and Nias has been built upon and whether recovery strategies have improved as a result.
Management Response: [Added: 2013/03/24] [Last Updated: 2013/04/03]

This constitutes one of the key works of DR4.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Gathering lessons learned on recovery in disaster affected regions.
[Added: 2013/04/03] [Last Updated: 2018/12/06]
CPRU 2011/04 Completed Part of the DR4 project activities History
6. Recommendation: Recommendation 6: Document procedures for supporting planning and communication: UNDP should document procedures for including TS-R2C3 methodology into disaster preparedness and contingency plans. This would include ways to establish a coordination support function for provinces, districts or municipalities, as well as methods used through TS-R2C3 to bring different agencies together to coordinate reconstruction and rehabilitation (with joint monitoring approaches being an example)
Management Response: [Added: 2013/03/24] [Last Updated: 2013/04/03]

This is already adopted as part of the recovery advocacy within DR4 Project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Providing support to recovery coordination in disaster affected regions, applying the approach similar to R2C3
[Added: 2013/04/03] [Last Updated: 2018/12/07]
CPRU 2012/12 Completed Project had accomplished the actions. History
7. Recommendation: Recommendation 7: Put more and earlier priority on capacity building for local government: In future UNDP disaster recovery projects, earlier and more priority should be on the capacities of district and municipal governments. The national government has gained a lot of capacities in the transition of the last eight years; so have selected provincial agencies. UNDP should develop strategies to ensure that capacity building for districts and municipalities is considered as an integral part of disaster recovery efforts.
Management Response: [Added: 2013/03/24] [Last Updated: 2013/04/03]

Accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Adopted as a lessons learned for future intervention
[Added: 2013/04/03] [Last Updated: 2018/12/07]
CPRU & PMEU 2012/12 Completed History
8. Recommendation: Recommendation 8: Encourage synergy and cross flow between different projects: UNDP should utilise the experience of TS-R2C3 to encourage greater synergies and cross flows between its projects in the future. Projects should not be seen as isolated interventions. The development of a longer-term programmatic approach including seeking ways of having more guaranteed longer-term funding, and avoiding having too many extensions should be part of this.
Management Response: [Added: 2013/03/24] [Last Updated: 2013/04/03]

Accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Adopted as a lessons learned for future intervention
[Added: 2013/04/03] [Last Updated: 2018/12/07]
CPRU & PMEU 2012/12 Completed History
9. Recommendation: Recommendation 9: Involve the Ministry of Finance as a key partner in future projects. In the future UNDP should recognise that early involvement of the Ministry of Finance will be essential in the development and management of projects, especially where funding is required to be channelled through GOI agencies.
Management Response: [Added: 2013/03/24] [Last Updated: 2013/04/03]

Accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Adopted as a lessons learned for future intervention
[Added: 2013/04/03] [Last Updated: 2018/12/07]
CPRU & PMEU 2012/12 Completed History

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