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Terminal Evaluation of the Environment Support Programme
Commissioning Unit: Botswana
Evaluation Plan: 2010-2014
Evaluation Type: Project
Completion Date: 09/2011
Unit Responsible for providing Management Response: Botswana
Documents Related to overall Management Response:
 
1. Recommendation:
Management Response: [Added: 2015/12/18]

Key Actions:

2. Recommendation: All stakeholders (in the case of ESP non-state actors) should be involved in programme design. Balanced representation of stakeholders should be ensured within the PSC (in the case of ESP a minimum of two representatives were needed from private sector and civil society sectors and CBOs should also have been represented). Non-state actors should not be out of pocket for their services to the PSC, with their time and resources in networking with members, recompensed
Management Response: [Added: 2016/01/12]

the recommendation has been noted ands incorporated in the planning processes. Non state actors are now represented in Project Steering Committees of all projects implemented by UNDP in partnership with Government. However the NSAs cannot be compensated for their time as most of the funded projects under the ESP do not make budgetary provisions for such.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure representation of private sector in PSC
[Added: 2016/01/13]
UNDP and all units No due date No deadline established Membership to PSC and TRG has been opened to civil society, private sector and media for transparency and accountability
3. Recommendation: Crucial design features such as citing of the programme implementation unit and the seniority and designation of the Project Director should be clearly agreed and articulated at design stage and recorded in project documents. This will assist in sorting out problems (including lack of office space) prior to programme implementation and facilitate discussions with partners if the original design is not followed
Management Response: [Added: 2016/01/13]

The recommendation has been acceded to. All the project documents under the ESP include management structures and key personnel as well as the work-plans and protocols. These instruments are used to provide guidance to implementation of the project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No specific actions recommended
[Added: 2016/01/13]
N/A No due date No deadline established
4. Recommendation: That the project duration agreed at design stage be honored so that important programme outcomes are not compromised.
Management Response: [Added: 2016/01/13]

The recommendation are noted and projects are implemented within the set duration of the project. The resources are also tied to the project duration. Project are only extended after terminal evaluations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No specific actions recommended
[Added: 2016/01/13]
N/A No due date No deadline established
5. Recommendation: In programmes where indicative activities are identified, the logframe should be revised prior to the mid-term review to identify clear outputs expected by completion of the programme and at the mid-point. The use of Outcome Mapping be considered for monitoring programmes where attitudinal, structural re-organisation and working practices activities are included. The re-organisation of MEWT, communications strategy for MEWT and environmental education activities of NGOs are examples of activities within ESP where impact could be best captured by Outcome Mapping techniques.
Management Response: [Added: 2016/01/13]

The recommendations are noted. However their implementation should follow government institutional review process which has not been initiated yet.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No specific actions recommended
[Added: 2016/01/13]
N/A No due date No deadline established
6. Recommendation: In the interests of transparency and communication of project outputs that web-based repositories be established for project outputs and key documents as part of project closure. These should be accessible to all stakeholders and to monitoring and evaluation missions.
Management Response: [Added: 2016/01/13]

The recommendation is noted and forms part of the Environment Reporting and Tracking Document Management System which will publish all the reviews and other related environmental information.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No specific actions recommended
[Added: 2016/01/13]
N/A No due date No deadline established
7. Recommendation: Establishment of an autonomous and accessible Environmental Common Fund be a priority outcome in future programming.
Management Response: [Added: 2016/01/13]

The recommendation has been implemented. National Environment Fund has been established. However the fund is being administer by the Ministry of Environment, Wildlife and Tourism.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Establishment of Environment Common Fund
[Added: 2016/01/13]
Ministry of Environment and Wildlife and Tourism No due date No deadline established
8. Recommendation: A programme focusing specifically on this outcome is required that would provide support to on-going initiatives, help co-ordinate lesson-learning between groups and liaison and negotiation with government over necessary supportive policies and legislation. The programme would possibly support new pilot projects (linking civil society with the private sector) to develop working systems with communities and their support organizations, with adequate timeframes and resources. Future programming should plan for this and support such initiatives so as to practically inform policy makers for development of truly supportive policy and legal frameworks.
Management Response: [Added: 2016/01/13]

The recommendation is vague and mainly a comment

Key Actions:

Key Action Responsible DueDate Status Comments Documents
no key actions planned
[Added: 2016/01/13]
N/A No due date No deadline established
9. Recommendation: Underlying reasons for systemic failures in UNDP management of the programme be addressed. This is important for the current UNDAF programme, which is also experiencing delays and creating increasing frustration among collaborators.
Management Response: [Added: 2016/01/13]

This is noted with the view to improve. However the systemic failures are not clearly defined.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No clear recommendations to be addressed.
[Added: 2016/01/13]
N/A No due date No deadline established

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