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Mid Term Review of the UNDP-UNEP Poverty-Environment Initiative (PEI) Scale-Up
Commissioning Unit: Bureau for Policy and Programme Support
Evaluation Plan: 2009-2013
Evaluation Type: Outcome
Completion Date: 11/2011
Unit Responsible for providing Management Response: Bureau for Policy and Programme Support
Documents Related to overall Management Response:
 
1. Recommendation: 1. Improve the balance between poverty and environment expertise available to PEI, allocate poverty expertise to all Regional Teams and Country Teams
Management Response: [Added: 2014/02/06]

Agreed. Measures taken place include: 1) UNEP?s deployment of P6-Deputy Programme Manager (Ms. Isabell Kempf who has extensive rights-based development and poverty reduction experience); 2) Inclusion of the Head of the UNDP Poverty Practice in the JMB. Agreed additional measures include: ? PEI country and regional teams to increase engagement with poverty practice and link up with relevant poverty programmes, building on existing examples. ? UNDP Poverty Practice Group to communicate with poverty practice colleagues in UNDP Country Offices and Regional Centres encouraging engagement with the PEI, and PEI Regional teams to engage based on needs and opportunities. ? UNDP?s EEG and PG will develop a 2012 workplan with these elements and focus on the substantive contribution of PEI on the multi-dimensional aspects of poverty in programme countries and how this can be expanded in PEI next Phase 2013-2017.

Key Actions:

2. Recommendation: 2. Conduct/commission studies and analyses of lessons learned and practices on the following from selected PEI country programmes to analyse key factors (external and internal) that promote or inhibit successful PE mainstreaming and the contribution/attribution of PEI. This should include: - Mature country programmes (good, medium and poor performers) - Countries where PEI has influenced budgeting processes or established cross-sectoral collaboration at national level - An analysis of the three different models for country programmes, and factors determining the best model for a country, i.e. whether to: i) Engage broadly across sectors at national and sub-national level, ii) engage in an area of strategic importance to the country and later expand to other sectors, or iii) take an area based approach starting from the sub-national level
Management Response: [Added: 2014/02/06]

Agreed. Specific actions will include: ? Elements of the lessons learned and practice analysis will be informed by the UNDP led PEN study. A key recommendation of the UNDP PEN evaluation was that ?the Poverty-Environment Initiative represents good practices and should be scaled up to provide a model of how UNDP does business at the country level.? ? UNDP?s Democratic Governance Group (DGG) and EEG will develop a joint guidance tool on political economy assessment and institutional and context analysis for upstream policy making. ? PEF, with RT and CTs and inputs from UNDP (EEG) and UNEP (DEPI) will develop a joint guidance note on programme planning and prioritization that strengthens the application of theory of change analysis and planning within PEI. ? Any gaps arising from the PEN study will be addressed through separate studies/analysis commissioned by the PEF, and will contribute to inform PEI lesson learning and future Phase planning. ? Lessons learnt and best practices will be systematically captured to inform PEI work (eg through annual reporting process).

Key Actions:

3. Recommendation: 3. Commission studies on gender and vulnerability issues in relation to environmental issues and how they relate to selected country programmes, to elucidate whether they are adequately considered in programme design and policy work. A guidance note on addressing gender and vulnerability in country programmes could be elaborated
Management Response: [Added: 2014/02/06]

Agreed on the need to strengthen inclusion of gender, vulnerable groups and equity issues in mainstreaming in policy issues. Specific actions will include: ? RT and CT to liaise with UNDP CO Poverty Practice colleagues to do stock-taking of gender, vulnerability and equity assessments and guidance notes. ? RT and CT to review PEI country (full and TA options) and regional programme result frameworks and resources, and indicators of change with aim of integrating gender, vulnerability and equity in activities/budgets, outputs and outcomes, and corresponding indicators and targets. ? The PEF will draw on experience and expertise from UNDP (e.g. Gender Unit) and UNEP units and right-based development networks to review PEI Programmatic Approach, PEI global, Regional and Country PRODOCs and PEI M&E framework to strengthen effective gender, vulnerability and equity integration in programme intended results. ? Inclusion of stakeholders in the planning, implementation and evaluation of the next phase through appropriate For a at the national, regional and global level

Key Actions:

4. Recommendation: 4. Adjust PEI programmatic approach: - Include an inception phase for team mobilisation and refinement of the results framework - Ensure clearly defined, focused and strategic economic studies are completed at an early stage. More sophisticated studies can be done later - Include social studies on the multiple dimensions of poverty and vulnerability at an early stage as a tool to inform country programme design - Focus on engaging in budget processes already in phase 1 - Include the three delivery models (broad engagement, narrow focus, area based) as possible options to consider - Reliance on local capacity whenever feasible - Include specific activities to ensure cross-sectoral collaboration - Include specific activities focusing on sustainability from an early stage - Outcome oriented M&E, baselines, indicators, targets as management tools - Delineation of purpose of pilots and when they are appropriate
Management Response: [Added: 2014/02/06]

Agreed. Specific actions will include: ? Next phase Country programmes will include a critical review of the timeframes in relation to intended outcomes and outputs and resources. Where required inception phase for team mobilisation and validation of results frameworks by stakeholders, beneficiaries and CTs will be undertaken. ? PEF, in collaboration with RTs and CTs, will update the PEI ?Internal Guidance Note for Starting a PEI Country Programme? (April 2009). ? The PEI Practitioners Handbook will be revised during 2012 to incorporate the MTR recommendations, the outcomes of the PEN Study, and other lessons learned emerging from CT and RT and national partners. ? In addition to the lessons learning exercises, the development of a new project phase for PEI will commence in 2012 and many of these programmatic issues will be reflected in the new joint programme document (PRODOC)

Key Actions:

5. Recommendation: 5. Continue ongoing work on improving the monitoring and reporting system and roll out into practice by January 2012 for global level and new countries/phases 6. Develop 4-5 SMART global indicators for the country level to capture the intended results and likelihood of changes being sustained. Assess whether a single indicator set would be applicable, or whether broadly defined targets should be agreed upon against which each country identify appropriate indicators. Include in annual progress reports an at-a-glance table, where the progress of each country against these indicators is categorised/scored
Management Response: [Added: 2014/02/06]

Agreed. Through 2011 the PEF has developed an enhanced M&E guidance document (Annex 1) which is supplementary to the UNDP Handbook on Planning, Monitoring and Evaluating for Development Results (2009). The enhanced M&E builds on initial work conducted by IIED and piloting in 3 countries and will be rolled out in 2012 in association with the 2011 annual reporting and workplan process.

Key Actions:

6. Recommendation: 7. Provide specialist M&E inputs to the development of all future results frameworks, to ensure that monitoring is integrated as a management and learning tool, and that resources and mechanisms are included for effective M&E 8. Ensure that baselines are established for all new programmes/phases 9. Support ongoing programme phases to strengthen the capture of outcome evidence. Promote simple measures to enhance outcome monitoring
Management Response: [Added: 2014/02/06]

Agreed. In 2012 the PEF will be supporting the roll-out of the new M&E system with a dedicated M&E team consisting of one PEF senior manager, the regional coordinator, the M&E specialist and a member of each of the Regional Teams. These recommendations will also be supported with new Annual/Quarterly reporting regimes to be instituted in 2012. New projects will establish baselines at the outset.

Key Actions:

7. Recommendation: 10. Improve poverty, vulnerability and gender indicators
Management Response: [Added: 2014/02/06] [Last Updated: 2014/02/06]

Agreed. Crossed referenced with Recommendation 3.

Key Actions:

8. Recommendation: 11. Set measurable targets for the second Outcome indicator and Output 3 indicators of the current Results Framework, and report against these targets and indicators
Management Response: [Added: 2014/02/06]

Agreed and done. 2011 Annual Progress Report will reflect these changes.

Key Actions:

9. Recommendation: 12. Assess monitoring system in Tajikistan to see if there are relevant lessons, e.g. regarding measuring outcomes and integration with UN country indicators
Management Response: [Added: 2014/02/06]

Agreed. To be reviewed in the 2011 annual reporting process and through consultations by the PEI M&E team.

Key Actions:

10. Recommendation: 13. Immediately recruit UNEP and UNDP senior managers for PEI
Management Response: [Added: 2014/02/06]

Done. UNEP?s P6 Deputy Programme Manager started on 10th January 2012. UNDP designate the Policy Advisor as Acting Director PEF and OiC for PEI as an interim arrangement with further options to be elaborated during the development of the next Phase of PEI.

Key Actions:

11. Recommendation: 14. Maintain and further enhance current joint programme management and pooled funding modalities to ensure continued full collaboration and utilisation of the comparative advantages of both UNEP and UNDP
Management Response: [Added: 2014/02/06]

Agreed. The UNDP and UNEP Senior management staff are committed to maintain and further enhance current joint programme management arrangements for the remaining of the current phase and in principle for the next phase.

Key Actions:

12. Recommendation: 15. Include in the next PEI phase mainstreaming of PEI conceptual thinking, methodologies and tools into UNEP and UNDP as a specific output with clearly defined targets
Management Response: [Added: 2014/02/06]

Agreed in principle but exact formulation of next phase outputs will depend on stakeholder consultation. Nonetheless, PEI will build on current consultations for the elaboration of UNEP?s Medium Term Strategy (2014-2017) and inclusion of PEI in key themes: Governance, Ecosystem Management and Climate Change. This will strength the building of programmatic linkages with key UNEP programmes and projects. Similarly in UNDP, it is anticipated that the PEN study will guide strengthening of PEI in other key practice areas (Poverty Group, Capacity building group, and EEG ? UN-REDD, CC adaptation, etc.). Lastly, the revision to the PEI Practitioners Handbook, in particular technical annexes with specific tools will assist in wider integration of PEI methods/tools within UNDP and UNEP.

Key Actions:

13. Recommendation: 16. Establish modalities for PEI collaboration and coordination with relevant UNDP and UNEP?s initiatives (e.g. climate change and green economy), e.g. by allocating PEI staff time to these initiatives and vice versa. Build this into the design of the next PEI phase
Management Response: [Added: 2014/02/06]

Agreed. Intended action include: ? PEF, Country and regional teams to develop existing good practice and programmatic linkages with UNDP and UNEP units (e.g. Poverty, Democratic Governance, Capacity Building, EEG, UN-REDD, CC Adaption, etc.) ? More formal linkages will be discussed in the development of the next Phase of PEI and also referred to the UNEP-UNDP Joint Working Group discussion.

Key Actions:

14. Recommendation: 17. Develop strategy for enhancing awareness and capacity on PE mainstreaming and PEI tools among UNEP and UNDP staff. Identify key staff at HQ, Regional Offices and Country Offices. Provide training courses and mentoring on PE mainstreaming in their core work. Build this into the design of the next PEI phase
Management Response: [Added: 2014/02/06]

Agreed. ?The PEI Communication and Advocacy Toolkit? (November 2011) will be rolled out and implemented by designated PEF and RT staff. E-discussions will be launched and brown bag lunch sessions held within UNDP and UNEP information exchange forums. Awareness and capacity building will be part of the next Phase PRODOC.

Key Actions:

15. Recommendation: 18. Provide UNEP employed PEF and Regional Team staff access to UNDP?s ATLAS
Management Response: [Added: 2014/02/06]

Agreed in principle but final decision will be determined in discussion with the UNDP?s Bureau of Management. Access for making financial ?approvals? is unlikely due to strict security conditions but access for viewing financial information and updating project cycle management modules will be request during Quarter 2012.

Key Actions:

16. Recommendation: 19. Review experiences with country programme delivery through other UNDP programmes to identify lessons on implementation modalities and best practices
Management Response: [Added: 2014/02/06]

Agreed. Following recent discussions with the UN REDD programme, further discussions will be held with UNDP-UNEP Climate Change DARE, UNDP-UNEP Ecosystem Based Assessment (EBA) among others and will feed into the preparation of a PEI Phase 2013-2017.

Key Actions:

17. Recommendation: 20. Review cost efficiency and reduce costs as appropriate for each Regional Team, e.g. by reducing travel costs, consultant costs, and other costs
Management Response: [Added: 2014/02/06]

The PEI will conduct a business practice review in 2012 to determine the best composition of regional and PEF teams for a new project phase beginning in 2013.

Key Actions:

18. Recommendation: 21. Carry out an assessment of the strengths and weaknesses of the setup of the various Regional Teams to capture lessons learned and best practices. Themes: Quality of support, capacity to provide poverty-related technical advise, actual support needs of Country Teams, role of Regional Teams vis-à-vis day-to-day country programme management and national agendas, comparison of team structures, withdrawal/phase-out strategies
Management Response: [Added: 2014/02/06]

In 2012, Regional Teams will be required to prepare: 1) Annual Workplans and Budgets, 2) Quarterly/Annual Progress Reports; and 3) Quarterly travel plans and budgets. These will be endorsed by Regional Managers after first review by the PEI Managers.

Key Actions:

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