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Terminal Evaluation of PIMS 2028 BD FSP: Building Local Capacity for Conservation and Sustainable Use of Biodiversity in the Okavango Delta (BioKavango)
Commissioning Unit: Botswana
Evaluation Plan: 2010-2014
Evaluation Type: Project
Completion Date: 08/2011
Unit Responsible for providing Management Response: Botswana
Documents Related to overall Management Response:
 
1. Recommendation: It is important to maintain staff in key positions for longer periods and ensure handover of skills and knowledge to successors. This applies to Government departments, such as DEA, DWA, and Fisheries in DWNP. It also applies to the District Administration and to the Tawana Land Board. Private sector tourism operations experience similar turnover of management and other staff, some of whom have been involved in water quality monitoring, Salvinia control and waste management; there should be more commitment to continuity.
Management Response: [Added: 2016/01/12]

recommendation is agreed to. It will be ideal if the staff was to be kept for longer periods funds permitting. Even with the availability of funds, there is generally high turn-over of staff for competitive and more lucrative positions.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Staff retention
[Added: 2016/01/12]
All relevant departments as outlined in the recommendation No due date No deadline established it is up to relevant departments how they implement their staff retention policies
2. Recommendation: Government departments at national and local level should provide sufficient resources to stations and offices to sustain outcomes.
Management Response: [Added: 2016/01/12]

The recommendation is noted. Government has however be undergoing belt tightening making it difficult to provide more resources to the stations. The situation is monitored closely in order to ensure that quality service delivery is not compromised.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Conduct a resources needs assessment and provide additional resources to outstations
[Added: 2016/01/12]
Relevant government departments No due date No deadline established it is up to government how it prioritizes resource allocation
3. Recommendation: Replication prospects need careful thought within Botswana and elsewhere; the BioKavango project had many unique aspects.
Management Response: [Added: 2016/01/12]

This is noted. The BioKavango success has been replicated and being implemented as Bio-Chobe in the Chobe district

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No specific action planned other than through implementation of the Bio Chobe project
[Added: 2016/01/13]
Environment and Climate Change UNIT and relevant state departments No due date No deadline established
4. Recommendation: Any future project of this nature, dealing with a broad range of stakeholders and different forms of land use, will require a preparatory planning phase that is fully participatory. If there is such a process already underway, as in the case of the ODMP, then the formulation activities should dovetail with it; if there is no such process in existence, then there should be an early phase of the project itself, or a preliminary, smaller scale project on its own, that would undertake this essential groundwork, identification and sensitization.
Management Response: [Added: 2016/01/12]

All the projects involving land use are now inclusive with oversight structures comprised of both government and non-government state actor including the media.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No specific actions other than to ensure that the oversight structure do their work as expected
[Added: 2016/01/13]
relevant project staff No due date No deadline established
5. Recommendation: In a biodiversity mainstreaming project, dealing with key production sectors, it is essential to emphasize livelihoods targets, as well as those for biodiversity.
Management Response: [Added: 2016/01/12]

The recommendation is noted. All the succeeding projects such as Sustainable Land Management in Ngamiland, Sustainable Land Management in Kgalagadi, Bio-Chobe all have livelihoods targets and indicators.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
ensure that livelihoods targets and indicators are met through project implementation
[Added: 2016/01/13]
all relevant projects No due date No deadline established
6. Recommendation: Since an academic institution proved successful as Executing Agency, such a body should be considered for a similar role in future mainstreaming projects. However, financial and centralized administrative procedures should allow greater flexibility while retaining essential oversight, with provision for a semi-autonomous management committee, to avoid delays in mobilization. Capacity in socio-economic and policy formulation should be present or, if absent, strengthened.
Management Response: [Added: 2016/01/12]

The recommendation is noted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
no specific actions until relevant consultations have be done
[Added: 2016/01/13]
TBD No due date No deadline established
7. Recommendation: Knowledge management should form a key part of operational procedures from the outset, and documentation of all project output should continue as an essential function throughout its work period. Knowledge management procedures should stand alone and retain separate protection and backup for all IT systems.
Management Response: [Added: 2016/01/12]

The recommendation is noted. The environmental reporting and tracking document management system (ERTDMS) is being tested as a knowledge management platform.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
ensure ERTDMS is developed and functional
[Added: 2016/01/13]
Department of Environmental affairs and UNDP No due date No deadline established
8. Recommendation: Monitoring and evaluation should be treated as a distinct core function, with a dedicated budget, not just part of the National Project Coordinator?s job description.
Management Response: [Added: 2016/01/12]

The Monitoring and Evaluation Specialist has been recruited to support all the projects under UNDP

Key Actions:

Key Action Responsible DueDate Status Comments Documents
M&E officer has been recruited
[Added: 2016/01/13]
RR/DRR 2014/02 Completed
9. Recommendation: A sustainability plan should be developed as a distinct exercise, implemented in time for recommendations to take effect before the end of the project. This plan would look at both financial sustainability (mechanisms, leveraging opportunities) and outcome sustainability.
Management Response: [Added: 2016/01/12]

Noted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No specific actions until consultation have been done
[Added: 2016/01/13]
All relevant unit s No due date No deadline established
10. Recommendation: There is a need to explore and promote, if not ensure, the prospects for commitment at the project outset by local and national government agencies to sustain financial resource and human resources beyond the end of implementation.
Management Response: [Added: 2016/01/12]

Stakeholders were involved in the implementation of the project including the private sector. However a lot could have been achieved to provide opportunities for the private sector to leverage on the initiatives under the project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No specific actions planned
[Added: 2016/01/13]
all relevant units/stakeholders No due date No deadline established

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