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Implementation of Phase 1 of a Comprehensive Polychlorinated Biphenyl (PCB) Management System
Commissioning Unit: Jordan
Evaluation Plan: 2013-2017
Evaluation Type: Project
Completion Date: 08/2015
Unit Responsible for providing Management Response: Jordan
Documents Related to overall Management Response:
 
1. Recommendation: A re-evaluation and advocacy campaign for interim storage requirements should be made as soon as possible, and adaptive solutions implemented before the end of the project. The re-evaluation and advocacy campaign should include, but not be limited to the following: a. Estimate the required capacity and evaluate the preferred geographic locations for interim storage infrastructure, taking into consideration possible future shared use for storing waste electrical and electronic wastes containing PCBs and other possible PCBs containing waste streams. b. Together with the Ministry of Environment, hold discussions with JEPCO and IDECO regarding their specific plans for completing the interim storage facilities that they have planned. An agreement should be reached with these companies regarding exact dates of completion of the facilities and on shared use of the facilities by other owners of electrical equipment or wastes containing PCBs which might be discovered after project closure. c. Assess the technical and financial feasibility of establishing an interim PCBs storage facility at the central hazardous waste landfill site in Swaqa, which is owned and operated by the Ministry of Environment.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

The Ministry of Environment held a meeting on 7/9/2015 with JEPCO, IDECO and EDCO representatives to discuss with them regarding their specific plans for completing the interim storage facilities that they have planned. An agreement should be reached with these companies regarding exact dates of completion of the facilities and on shared use of the facilities by other owners of electrical equipment or wastes containing PCBs which might be discovered after project closure.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Following up with IDECO to complete their storage facility.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
Project Management Unit (PMU), MoEnv and JEPCO 2015/12 Completed History
Following up with IDECO to complete their storage facility.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv and IDECO 2015/12 Completed History
EDCO did not start the construction till now so; The Ministry of environment sent an official letter to EDCO asking for a progress report, if nothing was done the Ministry will form a committee from inspection and monitoring department in the Ministry to inspect company sites for the purpose to suggest improvements to one of the company?s existing sites to meet PCBs storage international standards.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, UNDP, EDCO 2015/12 Completed History
2. Recommendation: The project should sponsor a practical training workshop, preferably involving field modules, on implementation and enforcement of the PCBs regulation. Some of the key stakeholders that should be invited to the training include representatives from the Inspection Directorate of the Ministry of Environment, Monitoring Directorate of the Ministry of Environment, Customs Authority, Chamber of Industry, Ministry of Health, etc.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

Arrange a training workshop for the enforcement of PCBs instructions for the inspection and monitoring departments, environment rangers, customs and related Ministries.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Through the final workshop, the MoEnv will announce the enforcement of PCBs instructions for all relative stakeholders.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv 2015/12 Completed History
Arrange for a special training workshop targeting the related departments in the MoEnv to demonstrate the instructions and inspection forms.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv 2015/12 Completed History
Conduct field visits to companies sites to ensure the implementation and compliance with the instructions.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv 2015/12 Completed History
3. Recommendation: The project team should assist waste generators and government agencies in the process of preparing, reviewing, and managing annual reports on PCB wastes. It would be advisable to also prepare a manual, that would be available online.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

Annual report template will be prepared and uploaded to the database. then PCBs holders will be informed to fill these reports on annual basis. Then the inspection department in the Ministry will follow up based on the annual reports.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Preparation of annual reports template.
[Added: 2015/12/08]
PMU 2015/10 Completed
Review of the annual reports by the Ministry of Environment staff.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
MoEnv staff 2015/11 Completed History
Record keeping, including database entry, hardcopy management, and correspondence, e.g., from the Ministry of Environment to the electric utilities and private sector companies, confirming receipt of the annual reports and/or requiring additional information, etc.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, electric utilities and private sector. 2015/12 Completed History
4. Recommendation: A representative number of transformers containing MidelĀ® oil should be tested for PCBs by gas chromatography analysis, to verify that the assumption that this type of dielectric oil is not cross-contamination with PCBs.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

Collect 5% of randomly Midel oil transformers to be tested by GC.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Check if this activity can be added due to budget constraints.
[Added: 2015/12/08]
PMU 2015/09 Completed
Contact companies who own Midel oil transformers.
[Added: 2015/12/08]
PMU, Electric Utilities, Private Sector Industrial Companies 2015/09 Completed
Collect samples from randomly selected transformers.
[Added: 2015/12/08]
PMU, Electric Utilities, Private Sector Industrial Companies. 2015/09 Completed
Test the samples by the national accredited lab.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, Electric Utilities, Private Sector Industrial Companies 2015/12 Completed History
5. Recommendation: Before finalizing the contract for the second transboundary shipment of PCB wastes, further outreach should be made to the private industry sector, including the steel plants, to search for additional PCB-containing electrical equipment. The Ministry of Trade and Industry, and the Chamber of Industry should be involved in this outreach campaign, to assist with dissemination of information to the industry sector.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

Due to limited budget and limited time frame, the project will not add additional quantities to the second transboundary shipment, nevertheless the project will do efforts to arrange for inspection visits in cooperation with the inspection dep. To industries and private sector which may have transformers and capacitors to check for PCBs contamination. In case of discovering new PCBs quantities it will be the responsibility of the owner to dispose of PCBs in an environmentally sound manner.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Prepare a list of stakeholders who are expected to own PCBs contaminated devices.
[Added: 2015/12/08]
PMU, MoEnv, UNDP 2015/09 Completed
Arrange for inspection visits.
[Added: 2015/12/08]
PMU, MoEnv, UNDP 2015/09 Completed
Develop reports for each facility and send them official letter from the Ministry to enforce them to have PCBs disposal plans to dispose of all quantities before 2025.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, UNDP 2015/12 Completed History
6. Recommendation: The PCBs database should be further developed, so that it could be a more useful tool in support of the implementation of the PCBs regulation.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

Database will be updated to include annual reports, disposal action plans, quantities, distribution, information on new transformers and any other necessary information to present the status of the already discovered and treated quantities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Support electric utilities in registering information on new transformers.
[Added: 2015/12/08]
PMU, MoEnv 2015/09 Completed
Clarify units of measure, and add sampling dates.
[Added: 2015/12/08]
PMU, MoEnv 2015/09 Completed
Add a feature on the database for receiving and storing annual reports from electric utilities and private industrial companies, and also inspection reports filed by the Inspection Directorate.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv 2015/12 Completed History
Add a feature for storing information on disposed PCB-containing wastes, including wastes disposed to and other waste streams that might be generated after project closure.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv 2015/12 Completed History
Enhance the flexibility of the database, e.g., enable data entry on waste electrical and electronic equipment.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv 2015/12 Completed History
7. Recommendation: The project team should prepare a sustainability plan, including, but not limited to the following aspects: a. Identify activities that are likely required to be implemented in the 5 years following project closure. b. Define roles and responsibilities of stakeholders involved in activities after project closure. c. Prepare instructions for operating the environmentally sound management system, including the PCBs database; d. Outline how the training module on handling PCBs can be internalized into the recurrent capacity building activities of the Ministry of Environment and, possibly, other agencies of institutions. e. Prepare cost estimations for implementation of the recommended activities, and identify committed or proposed financing sources.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

the Project Management unit will arrange for a meeting with related directorates in the Ministry including inspection, Monitoring and POPs to agree on the following actions: 1. Identify activities that are likely required to be implemented in the 5 years following project closure. 2. Define roles and responsibilities of stakeholders involved in activities after project closure. 3. Prepare instructions for operating the environmentally sound management system, including the PCBs database 4. Outline how the training module on handling PCBs can be internalized into the recurrent capacity building activities of the Ministry of Environment and, possibly, other agencies of institutions. 5. Prepare cost estimations for implementation of the recommended activities, and identify committed or proposed financing sources.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Identify activities that are likely required to be implemented in the 5 years following project closure.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, UNDP 2015/12 Completed History
Define roles and responsibilities of stakeholders involved in activities after project closure.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, UNDP 2015/12 Completed History
Prepare instructions for operating the environmentally sound management system, including the PCBs database.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, UNDP 2015/12 Completed History
Outline how the training module on handling PCBs can be internalized into the recurrent capacity building activities of the Ministry of Environment and, possibly, other agencies of institutions.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, UNDP 2015/12 Completed History
Prepare cost estimations for implementation of the recommended activities, and identify committed or proposed financing sources.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, UNDP 2015/12 Completed History
8. Recommendation: The project team should support the Ministry of Environment in preparing and submitting the online national report (PCBs section) to the Stockholm Convention.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

The director of the hazardous material and waste management directorate, the contact person for the Stockholm convention, will deliver any requested reports to the PCBs PMU to prepare, follow up and submit reports to the convention secretariat to fulfill the convention requirements.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Identify info and data needed for the national reporting.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv 2015/12 Completed to be given when requested History
Collect needed info and assist the ministry to develop first draft report.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv 2015/12 Completed History
9. Recommendation: The final tally of co-financing contributions should be recorded at the end of the project, including: a. Co-financing realized from electric utilities and private sector industrial companies, disaggregated by cash and in-kind contributions. b. In-kind co-financing contributions from the Ministry of Environment.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

the PMU will prepare questionnaire to record stakeholders and government co-financing from the beginning until the end of the project and ask them to be officially recorded.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Prepare questionnaire especially to record stakeholders and government co-financing from the beginning until the end of the project.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, Electric Utilities, Private Sector Industrial Companies 2016/01 Completed History
10. Recommendation: Budget permitting, the project should sponsor a study tour for the key governmental and private sector stakeholders, to exchange information on how PCB-containing wastes are managed in another country.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

Subject to availability of funds, a study tour will be designed and implemented in 2016.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Seek guidance on international experiences and best practices in the world
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU 2015/12 Completed History
Subject to availability of fund, design and implement a study tour.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU 2015/05 Completed History
11. Recommendation: The PCBs regulation should be mainstreamed across the relevant national regulatory framework, e.g., with respect to used oil management, waste landfilling, waste electronic and electrical equipment management, protection of soil resources, protection of water resources, occupational safety and health concerns, etc. It is beyond the scope of the project to support amendments to regulations covering these aspects, but a critical review of the endorsed regulation on PCB management should be carried out, in order to identify cross-sectoral regulatory reform required for complementing the conditions outlined in the PCB regulation.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

the Ministry of Environment manages mainly the hazardous material and waste management directorate and will exert efforts to update all relevant instructions. They started with E-waste instructions, and they will add PCBs containing and contaminated equipment.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
During consultation session with PCBs PMU; PCBs containing and contaminated equipment (low voltage equipment) will be added to the e-waste instructions.
[Added: 2015/12/08] [Last Updated: 2015/12/09]
PMU, MoEnv, UNDP 2015/09 Completed
12. Recommendation: An assessment should be made of potentially at-risk areas, including scrap yards, waste disposal sites, inland fisheries, etc. The assessment should take into account where equipment containing PCBs were operating, maintained, and disposed in the past.
Management Response: [Added: 2015/12/05] [Last Updated: 2015/12/08]

the PMU with the inspection and monitoring dep. will conduct inspection visits to several scrap yard, maintenance and storage sites in addition to transformers factories.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Prepare list of suspected locations, owners, type of activities.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, UNDP 2015/12 Completed History
Arrange for inspection visits with environment rangers.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, UNDP 2016/02 Completed History
Develop reports to document the current situation and recommend improvements.
[Added: 2015/12/08] [Last Updated: 2017/09/11]
PMU, MoEnv, UNDP 2016/04 Completed History

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