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UNDAF Final Evaluation
Commissioning Unit: Samoa
Evaluation Plan: 2013-2017
Evaluation Type: UNDAF
Completion Date: 09/2016
Unit Responsible for providing Management Response: Samoa
Documents Related to overall Management Response:
 
1. Recommendation:

The UNCT in consultations with PICTs to establish the next UNDAF as a strategic framework incorporating outcome level priorities that lead to tailored country level development informed by SDG localisation processes, national development plans and decision making. A proposed Pacific framework to ensure flexibility by focusing joint priority setting and partnership development at the outcome level as a foundation for output level joint programming and joint programmes. The strategic framework factoring in the flexibility of individual SIDS to adopt a Delivering as One approach (one plan & one integrated budget framework) to country level programming. With UNDAF outcome groups and UN agencies establishing strategies to overcome the bottlenecks and challenges associated with low rates of utilisation of programme resources in this current cycle.

Management Response: [Added: 2017/01/07]

The management of Samoa MCO aggrees with this recommendation and will ensure the next UNDAF is established as a strategic framework with due considerations to SDG localisation processes, national development plans and decision making. Outcome group will be established jointly with other agencies and the UNDP pacific office in Fiji to overcome bottlenecks and challenges.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Establish UNDAF outcome group
[Added: 2017/01/07]
UN RC 2016/11 Completed Outcome group have been established during the preparation of next UNDAF
2. Recommendation:

The PMEG to review UNDAF M&E structures and systems. Establish strict quality standards in the development of new UNDAF results matrices to ensure evaluability with indicators, baselines and targets linked to verifiable data sets. Establishing indicators that disaggregate ethnicity, gender, disability, religion, health, sexual orientation to ensure the excluded are visible and support accurate evaluation of inequality and discrimination. The results matrix utilised as an annual monitoring tool and supporting development and implementation of an agreed joint M&E plan outlining all M&E activity for the period of the UNDAF. Establish specific strategies and the allocation of resources to build national level capacity in M&E and undertake an M&E capacity review at the regional level to position M&E expertise that can coordinate M&E processes and build national capacity. Specifically, with regard to M&E:

  • Update M&E activities to align with current UNDG guidance, de linking UN country review activities from UNDAF monitoring.
  • Align UNDAF M&E with the monitoring requirements of the SDGs, the SAMOA Pathway and the Framework for Pacific Regionalism to support joint and complementary monitoring where possible.
  • Update the UNDAF governance and accountability structures and systems to ensure roles and responsibilities in relation to M&E at all levels are clear.
  • Strengthen the UN position in the Pacific, as per the UN’s global comparative advantage for data strengthening in support of development monitoring. Reduce the burden of review events on countries by recommending they take place once or twice within an UNDAF cycle with annual impact monitoring facilitated by the RCO as a separate exercise informing those processes whe they take place.
  • Support countries in building national M&E systems to track progress of national development plans.
Management Response: [Added: 2017/01/07]

The management of Samoa MCO agrees with this recommendation and will work jointly with the RC office in Samoa and RC office in Fiji to establish and strengthen the PMEG and ensure UNDAF M&E Structures and systems are established for the new development of UNDAF.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Establish PMEG for the development of next UNDAF
[Added: 2017/01/07]
RC Office 2016/10 Completed
3. Recommendation:

Informed by the UPR and the Gender score card retain the UNDAF’s gender programmatic (dedicated Outcome) prioritise and mainstream the cross cutting priorities of human rights and gender in all other programmatic areas, prioritising policy development at the country level that addresses national commitment to international human rights instruments, and advances gender equality and mainstreams gender and human rights based approaches in capacity development, communication and advocacy, resource mobilisation and joint programming.

Ensure that HIV and STI strategies are programmatically mainstreamed into youth and gender programmes. The UN to partner with human rights civil society organisations to take a stronger, more visible and public role as advocates for human rights in the Pacific, developing a culture where human rights is integrated into daily life and the responsibility of all.

Increase investment in capacity development to build skills, systems and accountability mechanisms that include gender responsive budgeting within government and its partners, and for gender and HIV mainstreaming.

Ensure a rights based approach to finalisation of the new UNDAF to mitigate: social exclusion of minorities and vulnerable groups; weak institutionalisation of internationally agreed conventions, norms and standards, mainstreaming gender equality, human rights and HIV, unemployment and limited income generating opportunities. At the same time establishing minimum normative standards that are applied to all levels of programming.

In all results frameworks employ an adequate level of disaggregation of indicators (ethnicity, disability, religion, health, social affiliation, sexual orientation to ensure the excluded are visible and allow accurate evaluation of inequality and discrimination.

Management Response: [Added: 2017/01/07]

The management of Samoa MCO disagrees with this recommendation and is of the opinion that UNDP will gain better opportunity to promote gender equality and women empowerment if gender is not limited in one dedicated outcome but rather mainstreamed in all outcomes results. d

The management of Samoa MCO agrees that the next programme cycle UNDP should prioritise on policy development at coutnry level that address national commitment to international human rights instruments and advances gender equality and mainstream gender and human rights based approach.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Establish formal partnership with the National Human Right Institution and the office of the Ombudsman to promote human right and gender equality.
[Added: 2017/01/07]
Governance and Poverty Reduction unit 2016/12 Completed Formal partnership has been established with initial works on national public inquiry on family-based violence.
4. Recommendation:

In dialogue with PIFS and CROPs the RCOs to update the UNDAF coordination structures to strengthen links with the regional organisations and ensure joint accountability for UNDAF with emphasis on the establishment of workable partnership and increased dialogue around comparative advantage so as to increase opportunities for collaboration and joint analysis. With particular priority for regional partnerships in support of the localisation of the SDGs.

Management Response: [Added: 2017/01/07]

The management of the Samoa MCO agrees with this organization and will strengthen partnership with Samoa-based CROPs to ensure joint-accountability for UNDAF.

Key Actions:

5. Recommendation:

The UNCTs to shift the UN’s focus in relation to the SDGs away from one of leading the SDG agenda and towards: 1) responsiveness to localised planning and programming consultation with other partners positioning the UN’s resources on the basis of the UN’s comparative advantage; 2) support the quality monitoring of development results with a focus where needed on building the capacity of regional and national institutions to manage data, track country development trends and aggregate regional results.

Management Response: [Added: 2017/01/07]

The management of Samoa MCO disagrees with this recommendation. While UNDP acknowledges and agree on the importance of 1) responsiveness to localised planning and programming consultations with other partners, and 2) support the quality monitoring of development results, at some level, national stakeholders still look at the  UN/UNDP for leadership in SDG implementation. Therefore, UNDP is of the opinion that leading role on 2030 agenda will still need to be maintained.

Key Actions:

6. Recommendation:

Having received strong endorsement for a continued regional approach to UNDAF in the Pacific from UN HQ, the UNCT to continue to develop a tailored Pacific approach to Delivering as One that complements a regional framework for partnership and provides countries the opportunity to shape their Delivering as One priorities based on need and local capacity. Increase communication between UN Resident Coordinators, the UNCT and national governments to increase opportunities for tailored joint programming and establishment of One Plan/One budget structures at the country level, on a country by country basis. Increase communication to agency headquarters represented by resident and nonresident agencies in the Pacific to ensure consistency in programme development and resource mobilisation in support of increasingly harmonised approaches to joint programming in the Pacific.

Increase cost avoidance and quality enhancement of programme delivery by the UNCT continuing to empower the OMT to establish joint business operations practices in the context of a strengthened Business Operations Strategy aligned with the future UNDAF.

Management Response: [Added: 2017/01/07]

The management of Samoa MCO agrees with this recommendation and will explore possibilities to strengthen UN coordination with the government in the countries/territories where most agencies are not resident.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Establish Joint Presence Office in Niue, and Cook Islands
[Added: 2017/01/07]
UN RC Office 2016/10 Completed
Recruit UN coordination officer in Niue and Cook Islands
[Added: 2017/01/07]
UN RC Office 2016/10 Completed
7. Recommendation:

The UN Communication Group to develop a joint UN communication and advocacy strategy to ensure a streamlined structure and approach to joint UN communication advocacy complementary to the new UNDAF’s needs, which includes targeting both internal and external UN audiences, promoting the UN’s comparative advantage and value as a partner, profiling the unique challenges and programme results of the region, highlighting the SDG priorities of the Pacific and the UN’s normative agenda and mandates, supporting the strengthening of existing and exploration of new partnerships.

UN Agencies, the RCO, Joint Presence Offices and joint programming mechanisms to continue to expand the use of innovative technologies and innovative application of mainstream technologies to increase connectivity, dialogue, capacity development and knowledge sharing across the region in support of UNDAF implementation.

Management Response: [Added: 2017/01/07]

The management of Samoa MCO agrees with the recommendation and will develop a joint UN communication and advocacy strategy for the new UNDAF needs. The management also agrees to continue the use of innovtive technologies and innovative application of mainstream technologies to increase connectivity, dialogue, capacity development and knowledge sharing.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Establish joint UN Communication and advocacy strategy.
[Added: 2017/01/07] [Last Updated: 2017/12/20]
UN RC Office 2017/08 Completed History
8. Recommendation:

PMEG with guidance from the UNCT to revise and strengthen the UNDAF governance and accountability structures for the Pacific with emphasis placed on ensuring clear lines of reporting and communication between each component of the structure.

UN Heads of Agencies to ensure agreed roles, responsibilities and accountabilities are then included in staff TOR and internal staff annual performance review.

The UNCT and individual UN agencies to maintain and expand the level of support for the JPO network to ensure a unified and streamlines approach to engagement with countries. Through an expanded network of UN agencies cost sharing, and all UN agencies (regional, resident and non-resident) committing to strengthened communication and coordination at the country level, linking to JPOs with information on country level programming, consultation and engagement on all occasions. Non participating agencies to continue to uphold the agreement on cost recovery of services attained from the JPO. Lines of communication between the JPOs and the UNCTs to be strengthened, with regular JPO reporting revised to include an element on UNDAF/joint coordination needs and issues.

The UNCT to establish a joint, high level mechanism within the UNDAF accountability framework where by the UN, Regional Bodies and SIDS representatives can meet annually to monitor
implementation and results of the UNDAF, and discuss bottlenecks, partnership opportunities, joint programming challenges and innovative solutions.

The UNCT and UN Agencies to give priority to further strengthening of the JPO network based on agreements reach subsequent to the JPO Study 2015, and ensure the allocation of adequate resources, the defining of clear roles and responsibilities in relation to coordination, and lines of communication from JPO UN Country Coordination staff/teams to the PMEG and UNCT.

Undertake a capacity assessment of human resources within the RCOs against the coordination demands of the region particularly with regard to the support needs of country level coordination and priorities for M&E and Communications and Advocacy.

Management Response: [Added: 2017/01/07]

The management of Samoa MCO agrees to assigne PMEG to revise and strengthen the UNDAF governance and accountability structures for the Pacific with emphasis placed on ensuring clear lines of reporting and communication between each component of the structure.

The management also agrees to the idea of expanding the level of support for the JPO network through UN agencies cost sharing and establish a mechanism for recovering cost from non-participating agencies.   

The management also agrees to the recommendation to   establish a joint, high level mechanism within the UNDAF accountability framework where by the UN, Regional Bodies and SIDS representatives can meet annually to monitor implementation and results of the UNDAF, and discuss bottlenecks, partnership opportunities, joint programming challenges and innovative solutions.

Key Actions:

9. Recommendation:

Develop a clear resource mobilisation strategy to complement the new UNDAF, inclusive of priorities to forge new and innovative partnerships with regional partners and donors, clarifying the relationship between North Pacific SIDS and the US government. Establish principles for resource mobilisation that increase commitment to joint resource mobilisation whereby the UN and its donors commit to adopting complementary funding practices that partnerships with national governments to determine their unique capacity requirements and ensure resource mobilisation is tailored to country need.

Management Response: [Added: 2017/01/07]

The management of Samoa MCO agrees with the recommendation to develop a joint resource mobilisation strategy to complement the new UNDAF. UNDP will support the RC offices in the development of this strategy.

Key Actions:

10. Recommendation:

Establish joint programming principles that are tailored to the specific needs of the Pacific with particular emphasis on the time needed in the Pacific context to consult and tailor programmes and the need to mainstream capacity development needs and invest in programme management. Develop innovative approaches to programme delivery across the region, so as to reduce transaction costs and increase government ownership. Ensure HIV/AIDS is mainstreamed into youth and gender programmes.

Management Response: [Added: 2017/01/07]

The management of Samoa MCO disagrees with this recommendation. The principles for joint-programming have been developed, discussed and agreed upon at the UNDG level, therefore re-negotiating this at the regional level is not necessary. Any specificities of the context and programme should be taken into account in the development of the specific joint-programme document.

Key Actions:

11. Recommendation:

The UNCT and individual UN agencies with the advice of UNOCHA to ensure the risks to programming in the Pacific as a result of climate change, including extreme climatic events with
humanitarian consequences, are factored in to all programming under the UNDAF as cross cutting issues.

Management Response: [Added: 2017/01/07]

The management agrees with the recommendation to ensure risk-sensitive programming in all programmes under UNDAF, and that in doing so, UNDP would  capitalize on  the wealth of expertise and knowledge that sit with the different UN agencies.  

Key Actions:

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