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Mid-term evaluation of the Rwanda UNDAP (2013-2018)and its contribution to the UN Reform process
Commissioning Unit: Rwanda
Evaluation Plan: 2013-2018
Evaluation Type: UNDAF
Completion Date: 09/2016
Unit Responsible for providing Management Response: Rwanda
Documents Related to overall Management Response:
 
1. Recommendation:

1. The OMT should adopt the online planning and reporting tool for the BOS

Management Response: [Added: 2016/12/08] [Last Updated: 2016/12/08]

This action is on the OMTwork plan and the team is in close contact with UNDOCO who are currently developing a global reporting system for the UNDAF/BOS. Once the tool is ready the OMT will adopt it for reporting on the BOS

Key Actions:

Key Action Responsible DueDate Status Comments Documents
OMT and RCO following progress with UNDOCO
[Added: 2016/12/08]
RCO 2017/12 Overdue-Initiated
2. Recommendation:

2. Specifically, there is a need to speed up progress on the implementation of Closed User Group (CUG).

 

Management Response: [Added: 2016/12/08] [Last Updated: 2016/12/08]

The BOS target is not achieved yet but work is underway. Given that all UN Agencies are using MTN, the OMT/ICT WG initially opted for negotiation with the vendor MTN, under a single sourcing procurement methodology. The ICT WG then found that other Mobile Network Operations in Rwanda were offering better conditions and therefore proposed in November 2016 to proceed with a competitive bidding process within the Rwanda market. This will result in delay in the implementation of this output but it is planned that by March 2017 the process should be complete.  The annual BOS expected target savings for this output are approximately $27,000/year.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensuring CUG is in place by 1st Quarter 2017. OMT to supervise ICT WG to achieve this
[Added: 2016/12/08]
OMT & ICT Working Groups 2017/04 Overdue-Initiated
3. Recommendation:

3. Regarding human resource there is a need to establish and continuously update a common database and IC Roster. It is also strongly recommended to strengthen the existing inter-agency panels, and complete the learning needs assessment as well as develop a joint learning plan.

Management Response: [Added: 2016/12/08] [Last Updated: 2016/12/08]

A joint roster for FTAs has been developed and HR professionals are updating it with CVs of good candidates who have been identified through competitive recruitment processes. This will help UN Agencies to quickly find good Candidates and where possible piggy-back on recruitment processes of other agencies in filling their vacant posts. In 2016, UNICEF was able to piggy-back on UNHCR recruitment process to recruit a P3 Emergency Specialist and WFP piggy-backed on UNICEF process to recruit an NOA Admin Officer.

Additionally, agencies have been able to use the interagency recruitment panels in their recruitment processes. In 2016, UN Agencies in Rwanda recruited 23 positions of which 12 were from UNDP,   4 from WHO, 1 from UNFPA, 2 from UNICEF, 2 from WFP and the rest 2 from IOM. In all these recruitment processes, each agency was supported by other agencies in the recruitment processes.

On ONE UN Joint Learning Programme: The HRWG launched a survey monkey in November 2016 to collect information on the learning needs of various UN Agency staff members. This will then inform the development of a joint learning plan.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure HR WG continues to meet its targeted outputs.
[Added: 2016/12/08]
OMT & HR working groups 2017/10 Overdue-Initiated
4. Recommendation:

4. Ensure regular salary surveys

Management Response: [Added: 2016/12/08] [Last Updated: 2016/12/08]

An Interim Salary Survey for FTA UN Staff was conducted in October 2015 resulting in an average salary increment for staff in the GS category of 4.6% and for staff in the NO category 4.9% both retroactive to August 2015. Furthermore, a Comprehensive Salary Survey for FTA UN Staff was then conducted in September 2016.  Results of the Comprehensive Survey are expected in January/February 2017

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Surveys Completed for now but will continue to ensure this continues as per guidelines.
[Added: 2016/12/08]
OMT & HR WG 2016/12 Completed A comprehensive salary survey for FTA UN staff was conducted in September 2016 and we will ensure regular salary surveys are conducted

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