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Accountable Governance Thematic Evaluation
Commissioning Unit: Rwanda
Evaluation Plan: 2013-2018
Evaluation Type: Others
Completion Date: 12/2017
Unit Responsible for providing Management Response: Rwanda
Documents Related to overall Management Response:
 
1. Recommendation:

IPs and UNDP are recommended to continue supporting the Government of Rwanda with second phase of the programmes with clear indication of yearly deliverables, and with provision to revise deliverables in the middle of programme duration.

Management Response: [Added: 2018/08/30]

The recommendation is endorsed and tailored result based management strategies and tools will be developed and implemented.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure CPD and programme docs are aligned to national priorities, the NST, governance sector strategic plan and DDSs
[Added: 2018/08/30]
Governance Unit/ IPs 2018/09 Completed The CPD and related programme documents are all aligned with national priorities as defined in the National Strategy for Transformation (NST) and governance sector strategic Plans 2018-2024 History
Prepare new project on governance documents with annual targets and deliverables
[Added: 2018/08/30]
Governance Unit/ IPs 2018/07 Completed
Conduct baseline exercise and set the programme baselines and targets
[Added: 2018/08/30]
Governance Unit/ IPs 2018/04 Completed
Develop annual monitoring plans with yearly deliverables including monitoring visits
[Added: 2018/08/30]
Governance Unit/ IPs 2018/07 Overdue-Initiated
Conduct the midterm review and final evaluation of the programs/projects
[Added: 2018/08/30]
Governance Unit/ IPs 2023/12 Not Initiated
2. Recommendation:

UNDP and IPs are recommended to include a clearly articulate resource mobilization strategy for clearly identifiable donors and quantum funding expected.

Management Response: [Added: 2018/08/30]

We agree with the recommendation and a resources and donor mapping will be conducted to design a resource mobilization strategy.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Conducting a mapping of donors involved in the democratic governance focusing on media, justice, CSOs, gender equality, reconciliation, peace, law and order
[Added: 2018/08/30]
UNDP governance unit 2018/12 Overdue-Initiated
Develop and implement annual resource mobilization plans
[Added: 2018/08/30]
UNDP governance unit 2019/03 Overdue-Initiated
Develop a cost sharing formula to achieve programme results (including DPC, GoR/partner contribution, donor contribution, etc)
[Added: 2018/08/30]
UNDP management and IPs 2018/05 Overdue-Initiated
3. Recommendation:

To Explain an exit strategy in the programme document linking to sustainability of results after exit. Agree with the national counterparts with the exit strategy to own the processes after the closure of programme and obtain commitments at the beginning.

Management Response: [Added: 2018/08/30]

The recommendation is accepted, and an exit strategy will be included in the next project/programme document.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Conduct an analysis of current programme and identify areas that will not be continued in the next programme cycle
[Added: 2018/08/30]
Governance Unit/IPs 2018/04 Completed
Include an exit strategy in the new programme narrative and implement the exit strategy jointly with the partners
[Added: 2018/08/30]
UNDP and IPs 2018/10 Overdue-Initiated
4. Recommendation:

UNDP and IPs are recommended to clarify the capacity development initiatives in the programme document itself without just using the term ‘support for capacity development’.

Management Response: [Added: 2018/08/30]

The recommendation is accepted, and efforts will be made to be specific on the kind of capacity development to be provided through the project framework.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Identify clear capacity building needs at the design stage
[Added: 2018/08/30]
Governance Unit/ IPs 2018/06 Completed
Ensure that the prodoc for all governance programmes include tailored capacity development interventions for each program/IPs
[Added: 2018/08/30]
Governance Unit/ IPs 2018/09 Overdue-Initiated
5. Recommendation:

UNDP and IPs suggested to have a five-year policy/ plan document, and yearly implementation document with budgets, based on monitoring and evaluation reports.

Management Response: [Added: 2018/08/30]

The recommendation is endorsed, and project/program document will be developed in line with corporate requirements.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Produce annual Work Plans jointly with other UN Agencies and IPs
[Added: 2018/08/30]
Governance Unit/IPs 2018/09 Overdue-Initiated
Prepare new programme documents (CSOs, DDAG and the justice sector) with annual milestones
[Added: 2018/08/30]
Governance Unit/IPs 2018/05 Completed
Develop, monitor and implement jointly the annual work plans and the prodoc
[Added: 2018/08/30]
Governance Unit/IPs 2023/06 Not Initiated
6. Recommendation:

Positioning of a long term strong technical advisor for the CSO programme is recommended.

Management Response: [Added: 2018/08/30]

While the CO understands the need for a technical advisor for the CSO programme, the current financial status of the programme might not allow the recruitment of a longstanding technical advisor. However alternative measure will be sought through the JPO mechanism.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure that a technical team is appointed to support the implementation of the CSO programme within UNDP
[Added: 2018/08/30]
UNDP management 2018/07 Completed
Recruit a JPO to support the CSO programme
[Added: 2018/08/30]
UNDP management 2018/08 Completed
7. Recommendation:

A capacity needs assessment of CSOs should be conducted immediately with support of any technically qualified firm that has enough number of persons to conduct the assessment across the country.

Management Response: [Added: 2018/08/30]

Recommendation accepted. Capacity need assessment will be conducted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Conduct a CSO capacity needs assessment
[Added: 2018/08/30]
UNDP CO and MINECOFIN 2018/01 Overdue-Initiated
Use the findings of the CSOs needs assessment to inform engagement and dialogue
[Added: 2018/08/30]
UNDP CO 2018/08 Overdue-Initiated
8. Recommendation:

It is recommended that UNDP Governance Unit team should be strengthened with number of people with expertise in M & E, advocacy, project development, financial management, and communications.

Management Response: [Added: 2018/08/30]

The financial situation will not allow the recruitment of additional personnel. However, the CO will empower the existing staff through training on identified gaps.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Training of staff in M&E, programme communication, project development & management and advocacy
[Added: 2018/08/30]
UNDP management 2019/03 Overdue-Not Initiated
Country office will continue engaging partners to secure more human resource through UNV, JPC, interns and JPO frameworks/mechanisms
[Added: 2018/08/30]
UNDP 2020/06 Initiated Continuous

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