| Commissioning Unit: | China |
|---|---|
| Evaluation Plan: | 2011-2015 |
| Evaluation Type: | Project |
| Completion Date: | 04/2014 |
| Unit Responsible for providing Management Response: | China
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| Documents Related to overall Management Response: |
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Key Action Update History
Management Response: [Added: 2014/12/17]
Outstanding project activities while TE was conducted was due to the late re-direction of remaining project funds, a decision that was quite complicated to accomplish. In the future, UNDP and FECO will make better evaluation of project progress to schedule the TE, so that all project activities are available to be evaluated during the TE process. It is however noted that the evaluators considered that missing the evaluation of those unfinished project activities ?is unlikely the project?s rating will change until the project is operationally closed.?
Key Actions:
Management Response: [Added: 2014/12/17]
The recommendation to extend project completion to 31 December 2014 is welcome. This will enable the completion of outstanding activities to generate expected outcomes and impacts. The extension also allow for the completion of compilation and dissemination of experience and lessons learned, at a training and completion workshop that took place 16 and 17 October 2014, with extensive participation of project participants and generated excellent outcomes in exchange and sharing knowledge and experience.
Key Actions:
Management Response: [Added: 2014/12/17]
At the project?s Inception Workshop and subsequent to the IW, UNDP and FECO had organized several times training workshop and exchanges with project participants on the rules and procedures of UNDP, FECO and GEF rules and procedures to ensure competent implementation of project activities. In the future, UNDP and FECO will be more proactive to anticipate the needs of the different levels of capacities of the project participants, and exercise close communication with them, to deliver assistance to address their potential needs. UNDP will also be more proactive to anticipate the project?s need on the provision of competent and qualified international expertise.
Key Actions:
Management Response: [Added: 2014/12/17]
It is a complicate process to gauge/anticipate social and economic changes, in particular of a fast pace development like China, any such foresight/forecast will not be of significant meaningful. Both UNDP and FECO agree with the evaluators that frequent review and appropriate early redirection of project resources will definitely benefit project outcomes and impacts, and achieve effective use of GEF resources
Key Actions:
Management Response: [Added: 2014/12/17]
UNDP and FECO agree with the evaluators that frequent review and appropriate early redirection of project resources will definitely benefit project outcomes and impacts, and achieve effective use of GEF resources
Key Actions:
Management Response: [Added: 2014/12/17]
FECO has established and operated an effective project management system for over 20 years, including rules for procurement, stakeholder involvement and coordination, and monitoring and evaluation. Any new staff brought to manage a project will be trained and updated on rules and procedures, and will be properly briefed on project progress. Through such mechanism, FECO has successfully kept the continuity of project management despite of turnover of project management staff, a situation that is not uncommon in a large organization structure like FECO.
Key Actions:
Management Response: [Added: 2014/12/17]
The China Ministry of Finance encourages national capacity in the implementation of project activities. Another consideration in subcontracting is to encourage co-financing from the project participants / beneficiaries and allow them to employ their technical expertise to gain maximum technology and economic benefits. The equipment in question was fed with larger steel shot, thus caused jam in the tube that day. Additional trial operation and training have been provided to the operators after the TE mission. In general, project participants were assessed of their financial and technical capability before qualifying their participation. Provision of trial operation and operator training were usually a pre0condition of qualifying a subcontractor. In general, the sub- contracting modality has proven to be efficient and effective.
Key Actions:
Management Response: [Added: 2014/12/17]
In response to the recommendation of the MTE, FECO and UNDP had already implemented more frequent meetings, workshops and exchanges with and amongst all key stakeholders, especially with the three implementing partners at the 3 sea areas. Key stakeholders were also invited to participate in Annual Review Meetings to be briefed on project progress, provide inputs into the Annual Work Plan, share experience and lessons learned in their implementation activities. This has become a standard feature in all GEF-funded project.
Key Actions:
Management Response: [Added: 2014/12/17]
At time of TE, project information, data, reports and other materials were still being assembled and organized. Compilation of project results, implementation experience and lesson learned were summarized and disseminated at the training and completion workshops that took place on 16 and 17 October 2014, with participation of all project participants who made extensive exchanges and shared their experience and insights of their involvement in the project activities. FECO has now also set up the English version of the project website and began populating the website with project information, experience gained and lessons learned in the English version. Furthermore, a book on the risk assessment experiences, a special issue of professional magazine consisting of all major stakeholders? experiences were prepared. A video has also been prepared highlighting the project outcomes, impacts and experience, and was shown at the October training and completion workshop. Therefore, project results and impacts will definitely be properly documented and shared, within and outside China.
Key Actions:
Management Response: [Added: 2014/12/17]
PIRs have been prepared annually in strict compliance with the GEF requirements, with joint review by UNDP Country Office and FECO. Major issues identified in the PIR have been addressed and reflected in subsequent year?s annual work plans, quarterly operational reviews, and annual project reviews. UNDP Country Office and FECO will exercise due diligence in the future to improve the inputs into the PIR, to improve its quality.
Key Actions: