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Mid-term Governance Outcome Evaluation
Commissioning Unit: Timor-Leste
Evaluation Plan: 2015-2020
Evaluation Type: Outcome
Completion Date: 12/2018
Unit Responsible for providing Management Response: Timor-Leste
Documents Related to overall Management Response:
 
1. Recommendation:

Recommendation 1: Conduct an internal review of the current M & E framework for the CPAP and the projects under governance in order to ascertain their relevance and effectiveness.  SMART indicators are essential for appropriate and effective tracking of progress.

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

This recommendation is partially relevant and an assessment of the indicators will be conducted with the support by the Governance team of the Regional Hub. However, the CPAP is only going to be valid for one more year, therefore the assessment will not influence the current framework, but could be used for inputs to the new one.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Arrange for a detailed assignment or a meeting.
[Added: 2019/01/16] [Last Updated: 2019/04/14]
UNDP Governance 2019/03 Completed JPO from Istanbul Regional Hub has completed this in April as a Detailed Assignment. History
1.2 Review the M&E CPAP framework based on their effectiveness and relevance.
[Added: 2019/01/16] [Last Updated: 2019/04/14]
UNDP Governance 2019/04 Completed The JPO for the DA has completed this in April in consultation with all M&E staff from the projects. Attached the overview and the conclusions. History
2. Recommendation:

Recommendation 2: Design and implement base line surveys for the governance sector in order to feed into the next CPAP and UNDAF as well as the future projects under Governance. This can be an initiative of the Governance Unit itself and should be implemented within the last six months of the current projects. 

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

Agreed. This is an interesting proposal, which the Unit is gladly going to try to develop together with the Project Managers and Chief Technical Advisors.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Creating a baseline survey with inputs by the Project Managers and CTA
[Added: 2019/01/16] [Last Updated: 2019/04/14]
PMs and CTA of Governance 2019/04 Overdue-Initiated The JPO for the DA has been doing this in April. History
2.2 Interview the national counterparts through the contacts by the projects
[Added: 2019/01/16] [Last Updated: 2019/04/14]
Project Staff of projects under Governance and current national counterparts 2019/05 Overdue-Not Initiated The JPO for the DA has been doing this in April in coordination with all project staff. History
2.3 Summarize the inputs from the national counterparts into a common input for the new UNDAF and CPAP.
[Added: 2019/01/16] [Last Updated: 2019/04/14]
UNDP Governance 2019/04 Overdue-Not Initiated The JPO for the DA has been doing this in April in coordination with all project staff. History
3. Recommendation:

Recommendation 3: Adequate mapping of the governance sector is essential in order to guide future projects as well as being utilised as a tool to comprehend the gaps, duplication and possible areas of collaboration and cooperation with different actors working on governance. 

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

Agreed. A mapping exercise is high on the to do list.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Create a mapping exercise of the governance sector in Timor Leste
[Added: 2019/01/16] [Last Updated: 2019/04/14]
UNDP Governance 2019/04 Completed This was completed in April with the inputs by all projects. History
3.2 Share the mapping internally and institutionalize it in the shared folders.
[Added: 2019/01/16] [Last Updated: 2019/04/14]
UNDP Governance 2019/04 Overdue-Initiated To be presented to the RR and shared internally History
3.2 Share the mapping internally and institutionalize it in the shared folders.
[Added: 2019/01/16]
UNDP Governance 2019/04 Overdue-Not Initiated
4. Recommendation:

Recommendation 4: Explore ways on how to formalise collaborative and cooperative efforts with other UN agencies, especially UN Women, UNFPA and UNICEF.  Seeking advice of other agencies is not enough, working together on key issues is more efficient, effective and will inevitably have a greater impact.

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

Agree. The UN Reform will definitely support the developments of cooperation in that direction. The cooperation with those specific agencies has gradually increased in the last few months with concrete initiatives being implemented.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Follow the developments and constructive cooperation within the UN reform
[Added: 2019/01/16] [Last Updated: 2019/02/13]
UNDP 2019/05 Overdue-Initiated UNDP is taking numerous actions for the delinking process, and is participating in inter-agency groups and cooperations on gender (international women day), youth, M&E, programme, communication, etc. History
4.2 Take concrete steps to engage the mentioned agencies in creation of joint proposals in the future relying on their specific expertise
[Added: 2019/01/16] [Last Updated: 2019/03/20]
UNDP Governance 2019/12 Initiated We have created a joint proposal on GBV with UN Women, UNFPA, IOM. We are working on implementation of a Unique ID with UNICEF. History
5. Recommendation:

Recommendation 5: Ensure that project activities are more based on effective research, and where possible, ensure a multi stake holder approach. IE UN Agencies, Government Institution and CSOs.

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

The team partially agrees with this recommendation, as we do consider that all projects are based on research, but the combination of stakeholders could be strengthened.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Add a guidance for the engagement of stakeholders to the mapping of governance stakeholders exercise.
[Added: 2019/01/16]
UNDP Governance 2019/05 Overdue-Not Initiated
6. Recommendation:

Recommendation 6: Consider conducting training on gender responsiveness projects for the governance unit and the projects themselves.  This can also involve the key counterparts.  Training should comprise a training on what gender responsiveness is and the different ways all projects can make their projects more gender responsive.  

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

Agreed. This is one of the elements of the Gender Seal Certification process which UNDP is undertaking, however at the first stage only focused on UNDP staff. One of the outcomes of the process is that all future projects are programmed through a gender and youth lens.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Develop an Action Plan for increasing long term gender equality results through the Gender Seal Certification for the project staff.
[Added: 2019/01/16] [Last Updated: 2019/01/30]
Gender Focal Team 2019/01 Completed History
6.2 Implement the Action Plan for the Gender Seal, specifically the elements on delivering gender sensitive to the project staff.
[Added: 2019/01/16] [Last Updated: 2019/01/27]
Gender Focal Team 2019/12 Initiated History
6.3 Evaluate and self-assess on the Gender Seal indicators
[Added: 2019/01/16] [Last Updated: 2019/01/30]
Gender Focal Team 2020/01 Not Initiated Gender Seal Focal Team is working on implementing and monitoring the Action Plan. History
7. Recommendation:


 Recommendation 7:  Ensure that gender, youth and children are incorporated into project activities and subsequent results and that relevant indicators are included at all levels of implementation.

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

Agreed. This is one of the elements of the Gender Seal Certification process which UNDP is undertaking. In addition, the Youth Focal Point should add to the youth mainstreaming elements. One of the outcomes of the process is that all future projects are programmed through a gender and youth lens.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Develop an Action Plan for increasing long term gender equality results through the Gender Seal Certification for Programme staff.
[Added: 2019/01/16] [Last Updated: 2019/01/30]
Gender Focal Team 2019/01 Completed History
7.2 Implement the Action Plan for the Gender Seal and youth mainstreaming, specifically the elements on programming for future projects.
[Added: 2019/01/16] [Last Updated: 2019/01/27]
Gender Focal Team 2019/12 Initiated History
7.3 Evaluate and self-assess on the Gender Seal indicators
[Added: 2019/01/16]
Gender Focal Team 2020/01 Not Initiated
8. Recommendation:

Recommendation 8: Ensure that project design, implementation and management takes on a human right based approach to development.
 

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

Agreed. A training on human rights approach to development needs to be organized.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 Concept Note for a training on HR approach to development developed.
[Added: 2019/01/16] [Last Updated: 2019/03/20]
UNDP Governance 2019/03 Completed The Concept Note is developed and meetings took place with the resident Human Rights Advisor. The training should take place in May. History
8.2 Trainer from the Regional Hub or from the Human Rights Resident Advisor recruited for assignment.
[Added: 2019/01/16] [Last Updated: 2019/03/20]
UNDP Governance 2019/03 Overdue-Initiated Based on the discussions with the advisor and the Concept Note, the training should take place in May. History
8.3 Programme and leading project staff trained in human rights approach to development.
[Added: 2019/01/16] [Last Updated: 2019/03/20]
UNDP Governance 2019/04 Overdue-Initiated Based on the discussions with the advisor and the Concept Note, the training should take place in May. History
9. Recommendation:

Recommendation 9: Develop ways of ensuring better visibility and outreach for each of the projects.  Use of graphic design tools to illustrate progress as well as to inform the general public about the progress and work of individual institutions is key.
 

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

Agreed. One of the projects is very successful in doing this, and the other projects will be encouraged to hire communication staff to develop products to summarize the results achieved, especially for those towards the end of their timeline.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 Agree on the resources required for the assignment
[Added: 2019/01/16]
Project Managers and CTA 2018/12 Completed
9.2 Create ToRs for those projects that do not have communication staff/consultants
[Added: 2019/01/16] [Last Updated: 2019/02/13]
Project Managers and CTA 2019/03 Completed The ToR has been developed for AC&D and the JSP projects. PNTL is developing one. History
9.3 Hire communication staff/consultants
[Added: 2019/01/16] [Last Updated: 2019/03/20]
Project Managers and CTA 2019/03 Completed Already recruited for LEARN, ZEESM, JSP, AC&D and PNTL. In addition, the Governance Programme developed its own communication plan. History
9.4 Create communication products for each project
[Added: 2019/01/16]
Communication staff / consultants 2019/03 Overdue-Not Initiated
10. Recommendation:

Recommendation 10: Ensure the extension of the projects whose implementation were impacted by the 2018 early elections.

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

Agreed. This has already been done for three of the six running projects, in addition to a budget revision and moving activities to the upcoming year for one of the projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1 Request no cost extensions by Japan for LEARN, JSP and PNTL, as well as from the Republic of Korea SDG Trust Fund for LEARN and JSP. Ask for budget revision for Anti-corruption and Decentralization by KOICA for moving activities for next year.
[Added: 2019/01/16]
UNDP Governance 2018/11 Completed No-Cost extension was approved by Japan for: LEARN, JSP and PNTL. No-Cost extension was approved by RoKTF for LEARN and JSP. Budget revision was approved for AC&D by Koica.
11. Recommendation:

Recommendation 11: In order to measure the transfer of knowledge, relevant indicators should also be established at all levels on the success of capacity building/institution building.

Management Response: [Added: 2018/12/03] [Last Updated: 2019/01/16]

Agreed, but it is challenging to influence all creation of indicators in the future projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
11.1 M&E specialist to support the work of the Governance Programme
[Added: 2019/01/16] [Last Updated: 2019/03/20]
SSRI PMU 2019/01 Completed We have arranged for a detailed assessment for one month in April, and trying to get a KMCO. History
11.2 Revise capacity building indicators of ongoing projects
[Added: 2019/01/16] [Last Updated: 2019/04/14]
SSRI PMU 2019/04 Completed The assessment was completed with an overview of all indicators. This was presented among all M&E staff of all projects, and conclusions are attached. History
11.3 Give recommendations for improvements of current capacity building indicators
[Added: 2019/01/16] [Last Updated: 2019/04/14]
SSRI PMU, PSC, MSA 2019/04 Completed The assessment was completed with an overview of all indicators. This was presented among all M&E staff of all projects, and conclusions are attached. History
11.4 Create a guild for how to create measurable capacity building indicators
[Added: 2019/01/16] [Last Updated: 2019/04/14]
SSRI PMU, MSA, UNDP CO 2019/04 Overdue-Initiated The Regional Advisor on M&E is coming to Dili in May to hold a training on this. History
11.5 Conduct an internal training on using measurable capacity building indicators
[Added: 2019/01/16] [Last Updated: 2019/04/14]
SSRI PMU, MSA 2019/05 Overdue-Initiated The Regional Advisor on M&E is coming to Dili in May to hold a training on this. History

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