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UNDP/GEF project: "Improving Energy Efficiency in Residential Buildings in the Republic of Belarus"
Commissioning Unit: Belarus
Evaluation Plan: 2011-2015
Evaluation Type: Project
Completion Date: 01/2015
Unit Responsible for providing Management Response: Belarus
Documents Related to overall Management Response:
 
1. Recommendation: Because of the delayed start of the implementation of the project the MTE recommends drafting a realistic time planning
Management Response: [Added: 2015/10/20]

The project team to draft a realistic time-frame for project implementation in close consultations with all the key national partners

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Developing a realistic time-frame for project implementation close consultations with all the key national partners
[Added: 2015/10/20]
PMU (Project Management Unit) 2015/02 Completed
2. Recommendation: Because of the delayed start of the implementation of the project the MTE recommends to prolong the project for 18 months
Management Response: [Added: 2015/10/20]

Consider a possibility for project no-cost extension

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The issue of project no-cost extension was discussed with all the partners including the Istanbul Regional Hub (IRH). It was decided to wait until the end of 2015 to record project progress by that time and then decide on the necessary and duration of extension.
[Added: 2015/10/20]
UNDP CO, UNDP IRH 2015/01 Completed
Second round of consultations on project extension.
[Added: 2015/10/20] [Last Updated: 2016/05/20]
UNDP CO, UNDP IRH 2015/11 Completed History
Decision on project extension, including duration.
[Added: 2015/10/20] [Last Updated: 2016/05/20]
UNDP CO, UNDP IRH 2016/02 Completed History
3. Recommendation: The MTE recommends paying more attention to institutional capacity building of the public authorities to ensure effective enforcement of this regulatory framework.
Management Response: [Added: 2015/10/20]

The project team should work closely with national counterparts, particularly with the Energy Efficiency Department and the Ministry of Architecture and Construction to identify capacity building needs and then develop a capacity building plan and follow it.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Capacity building needs assessment.
[Added: 2015/10/20]
MPU 2015/07 Completed
Development of a capacity building action plan.
[Added: 2015/10/20]
MPY 2015/07 Completed
Implementation of the capacity building action plan.
[Added: 2015/10/20] [Last Updated: 2016/05/20]
MPU 2015/12 Completed History
4. Recommendation: The MTE recommends paying more attention in the project to energy management. Consideration could be given to transferring the highly successful energy management information system (EMIS) developed by UNDP in Croatia to Belarus.
Management Response: [Added: 2015/10/20]

Agree. The project should consider including activities addressing energy management issues into the project scope (if it is feasible), along with considering a possibility of obtaining the EMIS developed by UNDP in Croatia and transferring it to Belarus.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Identifying activities to address energy management issues and including these activities into the project scope.
[Added: 2015/10/20] [Last Updated: 2016/05/20]
PMU 2016/12 Completed History
Explore a possibility to obtain the EMIS developed by UNDP in Croatia and transfer this to Belarus.
[Added: 2015/10/20] [Last Updated: 2016/05/20]
UNDP CO, PMU 2015/12 Completed History
5. Recommendation: Although there is no reason to doubt the accuracy of financial reporting by the PMU it would be advisable to have an annual or at least bi-annual financial audit of the project.
Management Response: [Added: 2015/10/20]

UNDP actions with respect to auditing its projects are governed by the respective corporate rules and procedures. It should be noted that the approved Project Document provides budget for project financial auditing. A possibility and necessity to conduct an external mid-term project audit should be discussed internally.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Discuss a possibility and necessity to conduct an external mid-term project audit. Decision.
[Added: 2015/10/20] [Last Updated: 2016/05/20]
UNDP 2016/02 Completed History
In case of positive decision, facilitate an external mid-term project financial audit.
[Added: 2015/10/20] [Last Updated: 2018/07/22]
UNDP 2016/06 No Longer Applicable [Justification: No any updates are required since the external mid-term project financial audit has not been conducted but the issue was closed in the Terminal Evaluation Report.]
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