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Final Evaluation of the Parliament support project
Commissioning Unit: Somalia
Evaluation Plan: 2011-2017
Evaluation Type: Project
Completion Date: 11/2017
Unit Responsible for providing Management Response: Somalia
Documents Related to overall Management Response:  
1. Recommendation:

Recommendations for future support to Parliament

Given the challenges faced by the project in the past three years and the areas in which there has been success, there are clearly some areas of intervention in which the project can provide support to the National and regional parliaments in Somalia.

One message that was made clear through the evaluation report and our consultations was that the project must focus more on strategic interventions. Work with Parliaments is inherently dynamic, but this is accentuated to a greater degree in Somalia’s recent political and security trajectory and current political environment.

Another consistent message was that the PSP structure, like many similar programmes, is not seen to be grounded in a strong political economy analysis of the local context. Broadly, our observations and recommendations fall in the categories of energising the project’s internal and external communications for better facilitation and outreach; and improving process-based links across project activities for improved results chain and synergistic impact.

Management Response: [Added: 2021/01/28] [Last Updated: 2021/09/14]

Recommendations accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Provision of material and equipment for parliamentary function (video tele-conferencing equipment, procurement of vehicles, library books etc.) 1.2 Technical advisory support to MPs, committees, and staff in parliament (young graduate interns, hiring national and international consultants) 1.3 Provision of infrastructure support parliaments 1.4 Develop outreach and communication strategies for the parliaments to enhance the representation and accountability of MPs.
[Added: 2021/07/18] [Last Updated: 2021/07/21]
UNDP PSP 2021/07 Completed Project provided material and equipment to both houses of the federal parliament, Somaliland House of Representatives, Puntland House of Representatives. Project hired international and national consultants to support the parliamentary leadership on the development of strategic plan for the House of the People, revision of rules of procedures, technical advisory support on the revision of the provisional constitution, petroleum law etc. Similarly, the project supported young graduate schemes to enhance the secretariat capacities of the parliaments, specifically the parliamentary oversight committee on constitution review. Project support construction of plenary hall for Jubaland Parliament. The project also constructed library for South West Parliament. Draft Communication Strategy was prepared for Somaliland House of Representatives and further work will be taken through future projects. History
2. Recommendation:

Key priorities for reform have been articulated and mobilized in the strategic plans for parliaments. This articulation has been the result of a consultative process that has already yielded some level of consensus . Aligning these key themes with the project objectives and then informing the theory of change would be advisable. We see that that has been catered for in the new project document, although translating it into effective AWPs and Letters of agreement would be required. Moreover, a strong integrated communication strategy could be devised (informed by capturing honest, accurate data on institutional performance gathered through supply-side interventions).

We recognize that the project has to negotiate the difficult task of managing competing political agendas to deliver processes and structures that facilitate accountable oversight, legislation, and representation. It is therefore all the more vital that the project approach be informed by a robust political economy analysis and adapt to the challenges.

Management Response: [Added: 2021/01/28] [Last Updated: 2021/09/14]

Recommendations Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Develop strategic plans. 2.2 Develop communication strategy.
[Added: 2021/07/18] [Last Updated: 2021/07/21]
UNDP PSP 2021/07 Completed Strategic plans have been developed for 4 parliaments (Puntland, South West, Hirshabelle and Jubaland parliaments). The project also provided technical support to Somaliland parliament to review and update its existing strategic plan for both the House of Representatives and Gurti. Draft communication strategy was prepared, and further work will be taken through the new CPD. History
3. Recommendation:

The future project’s success can be improved by: a) finding an alternative or creative solution where structural disincentives to engage in certain behaviors and practices exist for political actors (constituency engagement efforts by MPs, for instance, are directly impeded by the high cost of making such trips to their respective regions); and b) creating incentives for performance where incentive structures are absent (for instance, trainings may be delivered but the skill transfer may remain under-utilised unless an incentive exists for trainees to demonstrate their skill development against functional goals). In the absence of such an adaptive or localisation approach, many of the project outcomes are at risk of remaining aspirational against the expectations of donors.

Management Response: [Added: 2021/01/28] [Last Updated: 2021/09/14]

Recommendations Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Create incentive structure for MPs constituency visits
[Added: 2021/07/18] [Last Updated: 2021/07/21]
UNDP-PSP 2021/07 No Longer Applicable [Justification: Activity not implemented due to funding problems. The activity will be included in the next phase of the project.]
History
4. Recommendation:

Finally, there is a lot of discussion within the evaluation report on context specificity. In our limited consultations security concerns came up again and again, similarly in all our discussions the level of understanding of an MP about his/her role was the focus of all our discussions. However, the role of MPs and parliament (beyond the fundamental State-building role) in peace building was not discussed at length in the project document. We would recommend that context specificity of design and approach be linked more specifically to peace-building than it is in the project document for the project ending December 2016.

A possible entry point maybe provided through operationalizing SDG 16 for Somalia through an ad-hoc parliamentary committee. In the new prodoc, the activities though relevant to SDG 16 are not clearly linked to the parliament. Reporting to an ad-hoc committee will create that linkage. If successful, this committee can be a good forum for linking up with media and civil society as:

  • - There is an interest in SDGs
  • - There is a constant security concerns and concerns for peace in the current scenario in most of Somalia
  • - The activities proposed in the new prodoc are data and information which can make for good advocacy pieces to be disseminated through media and civil society
Management Response: [Added: 2021/01/28] [Last Updated: 2021/09/14]

Recommendations Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1Establishment of parliamentary caucus for operationalization of SDG 16. 4.2 Engage with media and CSOs on SDG 16 for Somalia
[Added: 2021/07/19]
UNDP-PSP 2021/07 No Longer Applicable [Justification: Activity not implemented due to funding problems. The activity will be included in the next phase of the project.]
Activity not implemented due to funding problems. The activity will be included in the next phase of the project.
5. Recommendation:

Many successful examples of ad-hoc parliamentary committees on MDGs can be found (Mongolia being a front-runner) specifically in localizing MDGs. With localization being part of Agenda 2030, this may provide a pathway to building MPs role around peacebuilding in Somalia.

Programming interventions in democratic governance are generally subject to certain stakeholder dynamics, which have direct implications for program management and implementation. This is due to the inherently political nature of the beneficiaries, where the “buy-in” and engagement of political actors is necessary for the programme to achieve its outcomes. The dynamic renders a certain level of agency to political actors where their level of participation affects the timeline and inclusion in the implementation process more directly compared with other programmes in which project beneficiaries have less control. The project has responded well to this dynamic by maintaining a centralized system of communication, where the project is the sole interlocutor with the Parliaments.

Management Response: [Added: 2021/01/28] [Last Updated: 2021/09/14]

Recommendations Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Establishment of parliamentary ad-hoc committees with the focus of localizing the Agenda 2030. 5.2 Train federal parliament MPs on the SDGs Agenda 2030
[Added: 2021/07/19] [Last Updated: 2021/07/21]
UNDP- PSP 2021/07 No Longer Applicable [Justification: Activity not implemented due to funding shortages. This will be prioritized in the next phase of the project ]
Activity not implemented due to funding shortages. This will be prioritized in the next phase of the project. The project organized a two-day induction workshop on parliamentary action to advance the 2030 Agenda. The training was provided with support from the regional hub. History
6. Recommendation:

The proposed project design in the new phase, therefore, adapted well to build on being in this position, by assuming the responsibility for building connectivity and networking. Secondly, these institutions are nascent bodies in an evolving context and parliamentary stakeholders will require a regular re-orientation (corresponding to capacity development) on their roles and responsibilities within the institutional framework. For instance, as the representative function of MPs evolves into an electorate-based model, re-orientation on aspects of constituency relationship management and responsive governance will be required.

In spite of a challenging context, UNDP’s substantial effort at creating functionality through capacity development of Parliamentary staff and MPs has broadly been successful in terms of transferring skills. Training reports indicate a rich curriculum of training content has been delivered through the project. The gap arises in being able to track and establish how well the transferred skills have been operationalised to create impact. The project successfully delivered competence and capability for selected functions for both Parliamentary staff and MPs. On the other hand, measures of the staff providing assistance to Parliamentarians or Parliamentarians actively engaging staff in initiating parliamentary business are sparse.

Management Response: [Added: 2021/01/28] [Last Updated: 2021/09/14]

Recommendations Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Capacity development support to MPs and parliament staff 6.2 Connectivity support to parliaments.
[Added: 2021/07/19]
UNDP-PSP 2021/07 Completed Induction trainings on parliamentary functions and legislative processes and procedures was delivered to the MPs for Puntland and South West State Parliaments. Also, Hirshabelle members of parliament were trained on functions of committees, role of parliament in good governance and mechanisms of budgets process and budgetary oversight. Staff were trained on parliamentary administration. Project addressed the communication and connectivity needs of the parliaments through provision of funds in the Letters of Agreements. This enhanced functionality of the parliaments.
7. Recommendation:

However, going forward into the new phase, broadly these recommendations can assist with translating gains from activities to accrue into institutional successes:

  • a. Regularized communication of staff capability to MPs following trainings and a series of mentoring sessions with staff in which the project can follow up on issues faced by staff in operationalizing newly acquired skill sets. In doing so, the UNDP will also have the opportunity to tap into MPs identification of their urgent needs and shift the training agenda development from a needs assessment system to a more urgent demand-based system where the beneficiaries have more incentive to take ownership and participate.
  • b. Pilot-testing products post-training as part of the training activity and transitioning skills into processes. Certain gaps exist only in the project implementation even though they are sufficiently captured in the project design – one of these is surveying developed products and assisting trained staff and MPs through the initial stages of using new templates and skills collaboratively.
  • c. Creating more incentives for MPs to engage in constituent representation through localized Parliamentarian scorecards. Scorecards are effective tools to communicate expectations to parliamentarians in terms of their roles as representatives. Parliamentarians are able to track their own activity against rational indicators, which create incentives to engage with constituents on a regular basis. As a monitoring and evaluation tool for the project, scorecards may also bridge the link between the capacity development of stakeholders and improved functionality
Management Response: [Added: 2021/01/28] [Last Updated: 2021/09/14]

Recommendations Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Carry out capacity building needs assessment exercise to determine training needs for secretariat staff and MPs of all parliaments. 7.2 Conduct targeted capacity building training activities for MPs and Staff. 7.3 Monitor and evaluate impact of capacity building activities 7.4 Develop training curricula for MPs and staff and also to revise the templates and modules developed based on the feedback of the trainees 7.5 Production and translation of manuals/guidelines and other publications 7.6 Regularly conduct post-training monitoring activities 7.7 Develop Parliamentary Scorecards as a mechanism to for strengthening accountability of the parliaments 7.8 Community radio stations programs for MPs to debate and reach out to those living in remote areas, etc. 7.9 Train MPs and Staff to familiarize on the usage of Parliamentary Scorecards and constituency relations
[Added: 2021/07/19] [Last Updated: 2021/07/21]
UNDP-PSP 2021/07 Completed Capacity development and training needs assessment was done on some regional assemblies, which include: Galmudug, Jubaland, Hirshabelle and South West States. a. Induction training workshop was delivered to Puntland parliament MPs on parliamentary business process and procedures. b. Training workshop on protection and promotion of Human Rights for Hirshabelle members of parliament. Affected by Covid 19 restrictions. Activity was not implemented due to funding uncertainties. Manual on reviewing legislations from gender perspective, and a guideline on gender sensitive budgeting developed Activity was not implemented due to funding uncertainties. Activity was not implemented due to funding uncertainties. Activity was not implemented due to funding uncertainties. Activity was not implemented due to funding uncertainties. History
8. Recommendation:
  • d. We strongly recommend that the project undertake a combined political economy and conflict-sensitivity assessment to serve as a baseline for the next phase, and that the baseline be revisited and updated at strategic intervals. In terms of scope, we advise the assessment be structured to answer the following questions:
  • a. What are the proximate drivers of conflict/violence?
  • b. What triggers have sparked conflict/violence in the past and risk escalating conflict/violence in the future?
  • c. Who are the main actors contributing to conflict/peace, and what are their main interests, goals, positions, capacities, and relationships?
  • d. How do PSP institutions include these actors?
Management Response: [Added: 2021/01/28] [Last Updated: 2021/09/14]

Recommendations Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 Conduct Political economy and conflict-sensitivity assessment to serve as baseline 8.2 Develop and implement findings of the baseline political economy analysis and conflict analysis
[Added: 2021/07/19] [Last Updated: 2021/07/21]
UNDP-PSP 2021/07 No Longer Applicable [Justification: Activity not implemented due to funding shortages. This will be prioritized in the next phase of the project ]
Activity not implemented due to funding shortages. This will be prioritized in the next phase of the project History
9. Recommendation:

e. With respect to accountability, oversight of the accountability-related final outcome to the system gets overlooked. How can CSOs help in highlighting the impact on outcomes? Only a select group of civil society organisations have access to the legislative arena and their engagement is on an ad hoc basis, often pre-empted by the elected representatives’ lack of capacity to draft legislation. CSOs therefore are included in their role as service providers. Developing citizen scorecards, or using the equivalent of legislative or manifesto watch programmes can be effectively mobilized for creating baseline, mid-line and final assessment for performance of the new parliament. However to ensure inclusion of vulnerable and marginalized groups a targeted consultative process mobilized through CSOs will be required.

f. It is important to consider coverage as part of sustainability. In a nascent federal state, it may not be enough to support just the national parliament and two regional parliaments7 . The new state assemblies in Jubaland, Southwest, Galmudug and HirShabelle are an important indicator of the consistent commitment to federalism. Supporting these parliaments to be effective, transparent and accountable will be an important contribution towards consolidating the gains in federalism in Somalia. UNDP’s PSP project is, indeed, uniquely positioned to extend this support.Synergies between State parliaments need to be explored. Possible entry point can include;

Management Response: [Added: 2021/01/28] [Last Updated: 2021/09/14]

Recommendations Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 Conduct citizen scorecards assessment to measure the performance of new parliaments in an endeavor to contribute to better governance.
[Added: 2021/07/19] [Last Updated: 2021/07/21]
UNDP-PSP 2021/07 No Longer Applicable [Justification: Activity not implemented due to funding shortages. This will be prioritized in the next phase of the project ]
History
10. Recommendation:
  • i) Inter-parliamentary forums focusing/specializing on specific SDGs. Thus one SDG on poverty (SDG 1) or hunger (SDG 2) with membership from all State assemblies would encourage sharing of experiences and create healthy competition even. This will also help PSP prioritize where to invest the resources earmarked for research support within the parliamentary project, given that SDG monitoring emphasizes collection of disaggregated by geography, gender and other deprivation criteria.
  • ii) Inter-parliamentary women caucus established
  • iii) Inter-parliamentary youth caucus established
  • iv) Local level political actors mapping and conflict sensitivity analysis will be required for different regions/States to design and prioritise sets of activities most relevant to their particular context. These supplemental conflict analysis will help illustrate how political and institutional actors tend to perform around active conflict faultlines, which of these faultlines are likely to become active, and how an outbreak of violent conflict will be managed/negotiated by the programme.
  • v) This can serve not only the project team in designing specific activites but can also contribute to the research support extended to these parliaments by PSP for informed debates and policy discussions.
Management Response: [Added: 2021/01/28] [Last Updated: 2021/09/14]

Recommendations Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1 Conduct Inter-parliamentary forums focusing/specializing on specific SDGs 10.2 Establish Inter-parliamentary women caucus 10.3 Establish Inter-parliamentary youth caucus. 10.4 Carry out local level political actors mapping and conflict sensitivity analysis for different regions/states 10.5 Design specific activities which can contribute to the research support extended to parliaments by PSP for informed debates and policy discussions
[Added: 2021/07/19] [Last Updated: 2021/07/21]
UNDP-PSP 2021/07 No Longer Applicable [Justification: Activity not implemented due to funding shortages. This will be prioritized in the next phase of the project ]
History

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