Success message
error message
warn message
United Nations Trust Fund for Human Security Canton 10 Project Final Evaluation Report
Commissioning Unit:Bosnia and Hercegovina
Evaluation Plan:2015-2019
Evaluation Type: Project
Completion Date:03/2017
Unit Responsible for providing Management Response: Bosnia and Hercegovina
1. Recommendation:

Continuing area-based development in Canton 10 and beyond. The project has established a solid basis for supporting future development in Canton 10. It has demonstrated a successful model of area-based development which is well-adapted to the context of Bosnia and Herzegovina. This includes effective mechanisms for planning and supporting implementation of development projects and institutional reforms. It also includes a relationship of trust between the UN country team and the local authorities; the UN Country Team has shown its capabilities to steward resources carefully and in the interests of the Canton as a whole, and this is appreciated by the local authorities.

The UN Country Team should consider building on this successful project and seek additional funds to continue the support to Canton 10, and apply a similar model in other parts of the country with extremely vulnerable populations – and in particular vulnerable minorities.

The EU’s Instrument for Pre-Accession Assistance (IPA, now IPA II) in other accession countries has financed similar area based development projects as a means to prepare local authorities for EU membership and the competences required to manage structural funds. The UN Country Team should consider opening a dialogue with the EU delegation in Bosnia and Herzegovina and the national authorities with responsibility for planning EU funding support to explore the potential for funding continued support for Canton 10, and other parts of the country.

Management Response: [Added: 2017/09/19]

This recommendation is valid and will be considered for implementation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Canton 10, given the underdeveloped status, remains in the focus of the UNCT. The recommendation will be reviewed further in the context of the UNDAF review planned for 2017 Q4 where the possibilities for further joint interventions in Canton can be discussed. UNCT has also initiated dialogue with the EUD to promote the idea that any further financial support from EU funds is pre-conditioned with adherence to methodologies and processes developed through this project.
[Added: 2017/09/19] [Last Updated: 2017/09/26]
UNDP 2017/09 Completed Some project components are already encompassed and will be further developed by other ongoing projects working in Canton 10, as elaborated under Key Action 2. The UNDP Project Integrated Local Development Project III (ILDP III) continues to work with the Cantonal Government and the Cantonal Development Agency on further enhancement of their capacities with regards to planning and implementation of strategic priorities in Canton 10 and respective municipalities.
2. Recommendation:

Follow-up is necessary: The absence of an exit strategy for the project as a whole is a concern. The UN Country Team should consider formulating a follow-up plan for the achievements in Canton 10. There were many activities carried out in the last year of implementation, for which there will not be adequate follow up. Follow up is needed in key areas such as:

  1. Ensuring and advocating for continued funding for the mobile teams
  2. Tracking the progress and implementation of the law on free legal aid
  3. Ensuring continued appropriate use of communal assets such as the milk-collectors/coolers
  4. Assessing the extent to which the Canton Development Agency is working, and if any further support is needed. In particular, ensure that the governing model for the agency will provide appropriate safeguards for it to address needs of all the Canton’s citizens, not just one ethnic group.
  5. Following up the continuing work on violence prevention in schools.

Before the end of the project, the UN Country Team should consult with local authorities, and meet together to formulate what action is necessary, and possible within the available resources. The result should be a follow up action plan for an ‘exit’ phase of around 1 year.

Management Response: [Added: 2017/09/19]

This recommendation is valid and will be considered for implementation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Follow-up activities will be carried out through other ongoing projects implemented by the UN agencies in BiH, such as: -(Integrated Local Development Project (ILDP): Swiss-funded project implemented by UNDP, providing support for further development and institutionalization of the Cantonal Development Agency and the Cantonal Development strategy; -Access to Justice, funded by the BPPS - Bureau for Policy and Programme Support, working on implementation of the newly adopted Law on Free Legal Aid and establishment of the Cantonal Free Legal Aid Center; -Via Dinarica: A Platform for Sustainable Tourism Development and Local Economic Growth, a joint initiative by USAID and UNDP; -GED (Green Economic Development) project, funded by SIDA, working on institutionalization of energy management and implementation of infrastructural measures in the field of energy efficiency. -UNICEF Country Programme of cooperation and 2017-2018 JWP in ECD, Education and Child Protection
[Added: 2017/09/19] [Last Updated: 2018/03/30]
UNCT, UNDP, IOM, UNICEF, UNHCR 2018/03 Completed -IOM continues active lobbying for institutionalization of mobile teams in public budgets. -As part of its operational plan 2017-2018, UNHCR will continue providing individual legal aid assistance when required and based on a proper vulnerability/needs assessment. UNHCR will also closely monitor development in terms of free legal aid in Canton 10, improvement of the legislation and implementation at cantonal/entity/national levels. -UNDP continues actively working in Canton 10, through other projects that will cover the activities b, c and d, including continued monitoring of appropriate use of communal assets. -UNICEF remains engaged in Canton 10. As a follow up to the end of the project, UNICEF and the Cantonal authorities agreed a number of priority actions in Canton 10 as part of the 2017-2018 JWPs, particularly in the ECD, Education and Child Protection sectors.
Meeting with mayors and representatives of C10 held and priorities for future priorities reviewed in line with the available strategies. The conclusions of the meeting presented at the project closure conference.
[Added: 2017/09/19] [Last Updated: 2017/09/26]
UNCT, UNDP 2016/12 Completed As a follow up to the end of the project, UNICEF and the Cantonal authorities agreed a number of priority actions in Canton 10, as part of the 2017-2018 JWPs, particularly in the ECD, Education and Child Protection sectors.
3. Recommendation:

Project management methodologies and documentation. A key weakness identified in the project was the absence of project management systems and procedures for joint UN projects. While each agency has its own internal project management procedures, when they work together, there is no clarity on what the reporting and management requirements are. As a consequence, there was inadequate management reporting and oversight of project deliverables.

The UN country team – and possibly their respective headquarters – should look at how to improve the methodologies, IT support, and documentation of joint projects. In the meantime, any future joint UN project should develop its own set of project management requirements, including, for example, inception reports and project logic revision, regular quarterly reports and management meetings, annual reporting against progress indicators, and minuted management and steering committee meetings.

Management Response: [Added: 2017/09/19] [Last Updated: 2017/09/19]

Agreeable in the part concerning improvements to JP implementation modalities. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNCT Guidelines for implementation of joint programmes, in line with the UNDG guidance note on JP, have been adopted to improve management processes of the joint projects.
[Added: 2017/09/19] [Last Updated: 2017/09/26]
UNCT 2017/05 Completed
4. Recommendation:

Monitoring and Evaluation. The poor quality of technical aspects of project design that support monitoring and evaluation – notably the objectives and indicators – as well as the absence of a M&E plan, undermined the ability of the project to assess its results and impact. The UN Country Team should consider strengthening the capacities of personnel in project design and M&E, and at the same time, consider strengthening the role and involvement of the UN Country Team to ensure the quality of project design and M&E in all joint UN projects.

Management Response: [Added: 2017/09/19]

This recommendation is partly agreeable 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
M&E capacities of UNDP and UNCT projects will be improved with the involvement of the M&E Specialist at CO level that will provide assistance to the projects.
[Added: 2017/09/19] [Last Updated: 2017/09/26]
UNCT, UNDP 2017/06 Completed UNDP has revised its standard project document template to include Quality Assurance and M&E Frameworks.
5. Recommendation:

Decision-making in joint projects: Joint projects are complicated beasts, and they often require considerable negotiation between UN Agencies. In the case of the Canton 10 project, there was no formal procedure for decision-making agreed in advance. It was reported that under the MDG fund joint projects, it was a requirement that the Resident Coordinator had a formally agreed final decision-making power in case of disputes between individual agencies. The TFHS did not have such a requirement, and therefore there was some lack of clarity, hard decisions were avoided, and this resulted in tasks not being completed as planned (e.g. the HSIA survey). For future joint projects, the UN Country Team should establish clear decision-making procedures formally agreed in advance, including ways of rapidly resolving disputes between agencies.

Management Response: [Added: 2017/09/19]

This recommendation is valid and will be considered for implementation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNCT will ensure that clear decision-making hierarchy is clarified at any future joint project.
[Added: 2017/09/19] [Last Updated: 2017/09/26]
UNCT 2017/09 Completed Guiding Note on Joint Projects was adopted in May 2017 and is in support of this recommendation
6. Recommendation:

Projects need adequate staff time: The Canton 10 project staffing was inadequate for a project of this size and scope. A coordinator allocated for only 50% of his time, and a total of 4 full time equivalent staff, was not sufficient to achieve all that was needed. This is not necessarily a question of the budget; there was sufficient funds available, but it is not clear that all staff were able to dedicate sufficient time to the project because of other work assignments competing for their time. That so much was achieved is a credit to the coordinator, the team, and their dedication. The UN Country Team should ensure that in future projects of this size there is at least one person full-time in the project coordinator role, and sufficient project staff to manage implementation. The link between the project coordination budget and the actual time spent by the project team members needs to be carefully monitored. To this end, project team members – particularly those not dedicated full time to the project – should complete weekly timesheets indicating the actual time spent on each project to which they are assigned.

Management Response: [Added: 2017/09/19]

This recommendation is valid and will be considered for implementation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
C10 was an exception in terms of the management arrangements applied. All future joint projects will continue the practice of having a full-time project coordinator and fully-involved project staff, which will be adequately reflected in both project document and project budget.
[Added: 2017/09/19] [Last Updated: 2017/09/26]
UNCT 2017/05 Completed Guiding Note on Joint Projects was adopted in May 2017 and is in support of this recommendation.

Latest Evaluations

Contact us

220 East 42nd Street
20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org