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Terminal Evaluation Selected government institutions have the capacity to effectively and efficiently deliver services to all
Commissioning Unit: Eritrea
Evaluation Plan: 2013-2016
Evaluation Type: Outcome
Completion Date: 08/2016
Unit Responsible for providing Management Response: Eritrea
Documents Related to overall Management Response:
 
1. Recommendation:

UNDP, with its strong partnership with the Government, is in a unique position to galvanize development efforts in Eritrea. UNDP should leverage this strength to continue developing its programmes based on national development needs and on its own mandates.

Management Response: [Added: 2016/11/16] [Last Updated: 2017/12/14]

Fully agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Efforts will be made to continue developing UNDP programmes based on national development priorities and UNDP mandates.
[Added: 2017/12/14] [Last Updated: 2018/08/20]
Senior management and all programme managers 2017/01 Completed History
2. Recommendation:

UNDP, with its strong partnership with the Government, is in a unique position to galvanize development efforts in Eritrea. UNDP should leverage this strength to continue developing its programmes based on national development needs and on its own mandates.

 

Management Response: [Added: 2016/11/21]

We fully agree with the recommendation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP will continue to enhance its strong partnership with the Government
[Added: 2016/11/21] [Last Updated: 2018/08/22]
UNDP senior management, programme heads and project managers. 2018/01 Completed Ongoing: UNDP's engagement and partnership with the government will continue for the next programme cycles. History
3. Recommendation:

Outcome 4 support was mainly focused on building capacity at the individual level through training and little was done to develop institutional capacity. Developing individual capacity alone cannot improve the efficiency and service delivery by the national institutions. Institutional capacity little is a broader area that encompasses institutional reforms, review and adjusts mandates and hierarchy, establish a system of horizontal and vertical coordination with a ministry/institution, review and readjust ToR of staff, performance measurement system and incentive system. UNDP may, therefore, endeavour to conduct a comprehensive institutional capacity assessment study to identify the real needs for institutional capacity development of the national institutions.

Management Response: [Added: 2016/11/21]

We fully agree with the recommendation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP will discuss with the Government to conduct institutional capacity assessment in the country.
[Added: 2016/11/21] [Last Updated: 2018/08/22]
Country Office senior management and programme heads 2018/01 Completed Ongoing: The Country Office senior management and programme heads will make more efforts to convince the government about the importance of conducting institutional capacity assessment in the national development process. History
4. Recommendation:

In the context of financial resources efficiency, generally UNDP’s main focus remains on the maximization of spending to achieve the targets of delivery. This is not the only criteria for measuring performance of the programme. More emphasis should be placed on measuring programme performance and change, and results of interventions.

Management Response: [Added: 2016/11/21]

We totally disagree with the recommendation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP measures programme performance and its impacts on the socio-economic and livelihood of the beneficiaries and their environment.
[Added: 2016/11/21]
UNDP senior management, programme heads, implementing partners and the beneficiaries. 2016/08 Completed UNDP programme staff monitors projects implementation and carries out evaluations to measure results of implemented projects.
5. Recommendation:
Management Response: [Added: 2016/11/22]

We partially agree with agreement. The quality, availability and access to adequate and accurate data in Eritrea continues to be a major challenge. This makes it very difficult to establish beelines and measurable indicators. However, after 10 years, for the first time Eritrea produced an MDG Report in 2015 with support from UNDP. The MDGs Report makes available data to almost all Government Ministries and Departments for their planning and as a reference in the preparation of the National Development Plan. In addition, with UNDP support a Study Report was produced that reviewed and analysed capacity gaps in the management information systems on meeting the evolving needs of the departments in Ministry of Finance and the government in general.  UNDP supported the National Union of Eritrean Youth and Students  in conducting a needs assessment and market analysis study and in establishiment of baseline on employment/labour in order to tailor skills trainingprogrammes and enhanecement of the vocational skill training centers to appropriate needs and job markets. Similarly, with UNDP support the government is undertaking a labour market survey for the fisrt time in many years.

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP will keep on supporting the implementing partners to conduct more baseline surveys.
[Added: 2016/11/22] [Last Updated: 2018/08/20]
Senior management and programme heads. 2018/01 Completed UNDP will keep on discussing with the government for the establishment of data and allow access to development partners. History
6. Recommendation:

Delays in approval and transfer of funds were cited as major constraint to AWP implementation and for not achieving the targets. Flexible and simpler rules are required for day to day and routine activities and key agenda related to policy issues, budget revisions and other important issues remain to be the responsibility of MoND that needs to be strengthened through capacity building. UNDP may provide technical assistance to MoND to develop a guidebook on a harmonized procedure of project management cycle to be followed by all national institution. The guidebook should cover guidelines on the process and producers of project identification and preparation, annual work plans, budgets, approval and implementation.  Each activity should be assigned a timeline. To follow these procedures and timelines should be made mandatory for the all national institution. The institutional capacity of MoND may be developed to meet these requirements.

 

Management Response: [Added: 2016/11/22]

We don’t agree with the recommendation. UNDP in collaboration with other UN Agencies organized  a - two day workshop to all Implementation Partners, including the Ministry of National Development staff, on the preparation of AWP, financial reports, project document, and result oriented progress reports. UNDP also has prepared Local NIM Manual which will be used as guideline by the Ministry of National Development and Implementing Partners to implement UNDP supported projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP will continue organizing trainings and workshops to improve capacity of the Implementing Partners and Ministry of National Development.
[Added: 2016/11/22] [Last Updated: 2018/08/20]
UNDP Programme heads. Ministry of National Development and Implementing partners. 2018/12 Completed Training manuals on HACT, financial management and procurement have been prepared to be used as toolkits in implementing UNDP funded projects. History
7. Recommendation:

UNDP’s support to digitalization and e-services was hugely successful and can be a model for the entire country programme.  Increasingly, UNDP should strive to exploit its comparative strengths and become a knowledge-based organization. 

Management Response: [Added: 2016/11/22]

We fully agree with the recommendation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP Eritrea will continue implementing the UNDP Knowledge Based Strategy by documenting best practices and lessons learned and encourage staff to participate in community and knowledge management platforms.
[Added: 2016/11/22] [Last Updated: 2018/08/22]
Unit heads and project officers. 2018/12 Completed Ongoing: The Country Office has already implemented the UNDP Knowledge Based Strategy by documenting best practices and lessons learned and will continue doing so. History
8. Recommendation:

UNDP could consider strengthening its results-based (RB) M&E capacities, and support the Government to do the same. This would help in supporting UNDP and government institutions to establish RB M&E systems that would be based on SMART indicators to assess results of development interventions and improvements in institutional capacity. Similarly, UNDP could continue to promote improvements in data collection and analysis, especially since the lack of disaggregated statistical data remains an obstacle for more sophisticated, targeted interventions. Efforts can build on the Social Card – Social Welfare Information System (SWIS), which generates data for analysis, reporting, and monitoring the impact of social policies, and strengthens evidence-based policy decision making.

Management Response: [Added: 2016/11/22] [Last Updated: 2017/12/14]

We do not agree with the recommendation.  To strengthen its M & E capacity UNDP has established a Program Support Unit and organized various training on M & E to its staff. UNDP is also supporting the Governmnte in the generation and dissemination of data including various evaluative and analytical surveys and studies, such as the Eritrean Population and Health Survey (EPHS); the utilization of sex- disaggregated data and the introduction of a comprehensive civil and vital registration system. In addition, assistance is being provided for the establishment of a socio-economic indicator database and a comprehensive and gender responsive national data management system. UN also will continue promoting gender equality by supporting the government to produce baseline data on gender, support gender mainstreaming, budgeting and advocacy. Strengthen human and institutional capacities at sector level to plan, coordinate, implement, monitor and evaluate national development programmes.

 

   

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No action is required.
[Added: 2017/12/14]
Not applicable 2017/01 No Longer Applicable [Justification: The recommendation is not acceptable.]
9. Recommendation:

Refocusing the efforts of its governance program with a greater orientation to decentralization at all levels (see above notes on streamlining local governance) and addressing the inter – ministerial and intergovernmental overlap and duplication of authority and roadblocks to the effective delivery of services to citizens at the local level taking a socio-– legal perspective. UNDP must do a better job of emphasizing the logic of interdependence of policy, institutions and finance and continue to support synergies.

Management Response: [Added: 2016/11/22]

We fully agree with the recommendation: However, UNDP is supporting the Government for effective and efficient service delivery by designing projects/programs and advocating for and support the development of a strategy and institutional framework to facilitate policy coherence and information sharing. However, it is not priority of the government.

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No action is required because it is not the priority of the government.
[Added: 2017/12/14]
Not applicable. 2017/01 No Longer Applicable [Justification: It is not government's priority. ]

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