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Final Evaluation of the Strengthening climate information and early warning systems in Eastern and Southern Africa for climate resilient development and adaptation to climate change Zambia project
Commissioning Unit: Zambia
Evaluation Plan: 2016-2021
Evaluation Type: Project
Completion Date: 11/2019
Unit Responsible for providing Management Response: Zambia
Documents Related to overall Management Response:  
1. Recommendation:

 Data access and tailoring - it is noted that data is being shared through the daily and 10-day forecasts through radio, TV, and website and this is encouraged and should continue. In response to repeated feedback from stakeholders and partners, it is highly recommended that:  a. There is clarity in the form of clear guidelines or data access policies and procedures, including any applicable costs to enable institutions to include such costs in annual budgets.   b. Recognize the varying sectoral data needs and that some institutions may wish to undertake their own analysis. It is, therefore, highly recommended that ZMD works with the different sectors to establish clear user needs, types of data, frequency and establish suitable tailored data access and packaging

Management Response: [Added: 2020/06/17]

The recommendation is in line with the required procedure of data access and tailoring 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Include access costs of information by stakeholders
[Added: 2020/06/17]
ZMD 2020/06 Completed There is a bill to transform the Zambia Meteorological Department (ZMD) into an Authority. The bill allows the Authority to provide cost recovery mechanisms for specialised information and services. The bill will be tabled in parliament for enactment in 2020
1.2 Develop sector specific information
[Added: 2020/06/17]
ZMD 2020/06 Completed ZMD started preparing sector specific information for agriculture in 2019. In 2020, they will include the water sector.
2. Recommendation:

Maintenance and replacement of Automatic Weather stations: The support and investment provided under the CIEWS project will likely require substantial ongoing maintenance. The project intended to influence the government to increase the ZMD annual budget by almost 50%, but only achieved 28% after the four years of the project. Therefore, funding for the department remains inadequate. It is noted that the cost recovery model will enable ZMD to cover some of the operational costs. It is necessary to understand the full annual operating, maintenance, and replacement costs of the weather stations. The weather stations established under the project face the risk of rapidly deteriorating in functionality if not adequately maintained. It is highly recommended that:  a. A full assessment be undertaken to determine the annual operating, maintenance and replacement costs (where necessary) of the weather stations, at least for an initial period of 5 to 7 years.  b. From the assessment, identify funding shortfalls and prepare a funding strategy to address any shortfall. 

Management Response: [Added: 2020/06/17]

Agreed - the recommendation is relevant as it will serve to enhance the sustainability and continuation of the generation of information in Zambia 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
.1 conduct assessment to determine cost of operationalization, maintenance and replacement AWSs and prepare funding strategy.
[Added: 2020/06/17]
ZMD 2020/06 Completed Operations and maintenance strategy were developed as part of the formulation of the GCF project and implementation of the same has started
3. Recommendation:

3. Capacity building- Staff at the district level raised the need for additional and ongoing capacity to continue engaging with local communities beyond the project life.  It is highly recommended that ZMD efforts continue to increase and enhance the critical mass to enable wider extension services and sectoral support to different sectors. The current efforts to seek cabinet office approval to establish high positions for those who have been trained and those to graduate should continue.  It is noted that the government human resource regulations states that staff members who are provided training are bonded to the department for the period of two years. However, additional efforts should be made to ensure that staff stay with the department beyond the two-year bonding period. Management 

Management Response: [Added: 2020/06/17]

We agree with the recommendation to ensure long term investment in the sector 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.2 Increase staff bondage to the department after training
[Added: 2020/06/17]
ZMD 2020/12 Initiated ZMD cannot increase staff bondage. Increase for staff bondage will be based on cabinet approval
3.1 Seek cabinet approval to unfreeze positions to be occupied by trained graduates.
[Added: 2020/06/17]
ZMD 2020/07 Completed As part of the restructuring, ZMD as indicated in 1.1 above, the bill in parliament would approve the structures needed for smooth operations of ZMD
4. Recommendation:

 4: Sharing of lessons learned on good practice project approaches - This evaluation commended the baseline self-capacity assessment conducted during the project preparation phase, which guided the identification and prioritization of stakeholder needs. Equipment and capacity-building investments were selected based on identified priorities, as well as the available budget and focal areas of the CIEWS project. This is good practice and should be an important lesson to be shared with other institutions for formulation of future projects.  This evaluation highly recommends that:  a. In addition to the social media videos produced about the results and impact of the project, preparation of information briefs in good practice project implementation should be shared with all project partners.  

Management Response: [Added: 2020/06/17]

During the project and with the current GCF successor project information briefs and good practices will be shared through the project publications   

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Preparation of information briefs to be shared with project partners
[Added: 2020/06/17]
UNDP, ZMD 2020/06 Completed Project briefs were prepared and used to design the GCF project which is under implementation and shared to all stakeholders
5. Recommendation:

 5. Monitoring and Evaluation - The current methods of collecting M&E data are weak and inconsistent to enable longitudinal assessment of development support impact. As a systematic and long-term process, monitoring should continually gather information regarding the progress made by an implemented project. While evaluation is time specific and it is performed to judge whether a project has reached its goals and delivered what is expected according to its original plan.  M&E are also relevant to development partners and donors, who need to assess the reliability of partnerships and accountability upon which further collaborations could be established. This evaluation highly recommends that: - In future, develop an M&E system and reporting for planning and building a knowledge management and database. This can be linked, integrated, and interfaced with the existing government M&E system. This will enhance both management and institutional memory through proper reporting, record keeping and archiving at all central and local government levels, to allow for streamlined integrated database management as a pillar for effective Results-Based Monitoring & Evaluation/Management. 

Management Response: [Added: 2020/06/17] [Last Updated: 2020/06/17]

We are agree with the recommendation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop M & E system
[Added: 2020/06/17]
UNDP, ZMD 2020/12 Completed The M&E system has been developed as part of the GCF project

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