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Mid-Term PIMS 4732 Expansion and Improved Management Effectiveness of the Achara Region’s Protected Areas
Commissioning Unit: Georgia
Evaluation Plan: 2016-2020
Evaluation Type: Project
Completion Date: 12/2016
Unit Responsible for providing Management Response: Georgia
Documents Related to overall Management Response:
 
1. Recommendation:

Ensuring sustainability and continuity : In short, in order to ensure sustainability and continuity, the project should seek partners for the different aspects of the work (examples : LAGs, GEFSPG, CNF, WWF)

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Coordination with existing rural development initiatives in Achara
[Added: 2016/12/09] [Last Updated: 2019/04/16]
Project Management Unit (PMU) 2018/12 Completed Until the end of the project, its activities in the support zone of Ajara Protected areas were coordinated with the on-going EU funded ENPARD 1 and ENPARD 2 initiatives on Agriculture and Rural Development History
Continued coordination with key partners through technical Coordination Group meetings and further follow up.
[Added: 2016/12/09] [Last Updated: 2019/04/16]
Project Management Unit (PMU) 2018/06 Completed Until the end of the project, its activities in the support zone of Ajara Protected areas were coordinated with the on-going EU funded ENPARD 1 and ENPARD 2 initiatives on Agriculture and Rural Development History
Support to Friends Associations to engage with wider donor base
[Added: 2016/12/09] [Last Updated: 2019/04/15]
Project Management Unit (PMU) 2018/12 Completed The financial sustainability strategy was enveloped and implementation initiated with support for the project. Income generating activities programs developed and promoted with target audience, necessary trainings for the FA staff conducted. History
2. Recommendation:

Retain a focus in the areas outside of Machakhela NP, adding value where possible and in cooperation, collaboration and synergy with other actors

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Continued support to Mtirala and Machakhela NP Friends Association
[Added: 2016/12/09] [Last Updated: 2019/04/16]
PMU 2018/12 Completed The financial sustainability strategy was enveloped and implementation initiated with support for the project. Income generating activities programs developed and promoted with target audience, necessary trainings for the FA staff conducted. History
Advisory Council establishment in Mtirala and Machakhela NP
[Added: 2016/12/09] [Last Updated: 2017/08/22]
PMU 2017/12 Completed History
Capacity building (Training ) Mtirala and Machakhela NP
[Added: 2016/12/09] [Last Updated: 2019/04/15]
PMU 2018/12 Completed The training program for the target PA administrations finalized. Detailed account of conducted trainings is given in the projects final results and lesson’s learned report. History
3. Recommendation:

New law enforcement and monitoring technologies.  If deemed feasible and if the project has adequate resources to do so, some of these law enforcement and monitoring technologies should be piloted in the protected areas in the Achara region

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Support to development of monitoring programmes and use of new technologies
[Added: 2016/12/09] [Last Updated: 2017/12/19]
- PMU - FA -NACRES -PA Admini-strations 2017/12 Completed Included in 2017 AWP. NACRES has existing experience in Georgia with SMART and other similar technologies recommended by MTE History
4. Recommendation:

The zonation plan needs to be reviewed and agreed, and incorporated into the management plan

Management Response: [Added: 2016/12/09]

The zonation plan needs to be reviewed and agreed, and incorporated into the management plan

Key Actions:

Key Action Responsible DueDate Status Comments Documents
MP development and agreement
[Added: 2016/12/09] [Last Updated: 2017/08/22]
- PMU - APA - Municipality - FA - Local community representatives 2017/06 Completed Completion planned in June 2017. This is already envisaged under existing plans for Management Plan development. Finalization of MP awaiting completion of additional inventory and resource surveys History
5. Recommendation:

The project should do what it can to catalyse a dialogue between Turkey and Georgia regarding transboundary cooperation regarding Machakhela NP and Camili Biosphere Reserve; if there is a willingness from both parties, the UNDP-COs can assist with the dialogue process.

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Visit to Camili BR territory to initiate contacts and access opportunities
[Added: 2016/12/09]
PMU 2017/11 Completed
Initiating contacts with high level Turkish institutions via WWF and UNDP Ankara
[Added: 2016/12/09] [Last Updated: 2017/08/22]
PMU 2017/06 Completed History
Organization of Study tour of Machakhela stakeholders to Camili BR.
[Added: 2016/12/09] [Last Updated: 2019/04/15]
PMU 2018/12 No Longer Applicable [Justification: The project team has visited Jamili Biosphere reserve to study local situation. It was found out that there is not specific structure/institution in charge of management of Jamili BR. This situation has complicated the process of communication with Turkish side on direct cooperation between two protected areas. To support this process, UNDP Turkey has assisted in establishing contacts with the Respective National and Regional authorities. The efforts to organize meetings in 2017, however, failed due to the frequent changes of officials in charge and travel policies for the government employees in Turkey. The project team was continuing communication with UNDP Turkey in 2018 to seek their assistance in arranging the contacts with the Turkish Forestry and PA authorities. However, the efforts were unsuccessful due to the political reforms initiated in the Government of Turkey, including reorganization of the respective Ministry. ]
History
Follow up with high level contacts to re-establish Turkish / Georgian PA cooperation
[Added: 2016/12/09] [Last Updated: 2019/04/15]
PMU, APA 2018/12 No Longer Applicable [Justification: See comments to the previous Management Action.]
History
6. Recommendation:

Continue to explore possibilities with the Forestry Agency and municipality regarding protection and management of biodiversity outside of the Machakhela NP (e.g., with the possibility of establishing a protected landscape)

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Identification of options and agreement of all stakeholders to mechanism/s for integrated management of whole Machakhela valley
[Added: 2016/12/09] [Last Updated: 2017/12/19]
PMU 2017/12 Completed Included in 2017 AWP History
Support for enactment of mechanism/s identified
[Added: 2016/12/09] [Last Updated: 2019/04/15]
PMU 2018/12 Completed Legislation package on establishment of Machakheli Protected Landscape submitted to the government of Achara Autonomous Republic History
7. Recommendation:

When demarcating the boundary of the park, place markers in strategic and important areas only

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To provide support to Machakhela NP Administration to construct markers only in strategic and important locations as soon as boundaries are legally ratified
[Added: 2016/12/09] [Last Updated: 2018/07/20]
PMU 2018/07 Completed The locations were defined during the Demarcation contract in coordination with APA and boundary markers are in place. History
8. Recommendation:

Recruit a National Technical Coordinator, as allowed within the project document, to assist with project implementation for the remainder of the project

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To recruit a Technical Coordinator (Project Technical Assistant
[Added: 2016/12/09]
PMU 2016/12 Completed
9. Recommendation:

Keep accurate and up-to-date records of co-finance expenditure

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To develop an effective database for recording co-financing
[Added: 2016/12/09] [Last Updated: 2017/08/22]
PMU 2017/06 Completed History
regular and systematic updating
[Added: 2016/12/09] [Last Updated: 2019/04/15]
PMU 2018/12 Completed Information on co-financing was collected annually. Final figures submitted tot eh terminal evaluation History
10. Recommendation:

If possible and allowed by the UNDP Procurement Rules and Procedures, use Georgian as default language for procurement and reporting

Management Response: [Added: 2016/12/09]

Partially agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
According to the UNDP procedures the procurement notes are made and bids are accepted only in English. However, Georgian can and is being used for reporting /deliverables by contractors
[Added: 2016/12/09] [Last Updated: 2018/07/19]
PMU 2018/06 Completed History
11. Recommendation:

Include 2018 workplan and budget in Atlas

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
to Include 2018 workplan and budget in Atlas
[Added: 2016/12/09] [Last Updated: 2016/12/23]
UNDP CO 2016/12 Completed History
12. Recommendation:

Amendments to the project’s result framework. There are a small number of amendments that need to be made to the project’s results framework. 

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Consider and propose the amendment Project results framework as recommended by MTE
[Added: 2016/12/09] [Last Updated: 2017/12/19]
PMU 2017/12 Completed History
Discuss and agree the amendments at the Project executive board meeting
[Added: 2016/12/09] [Last Updated: 2017/12/19]
PMU 2017/12 Completed History
13. Recommendation:

The project has a great of work still to do.  If there are any delays, for any reason, in implementation, it is likely that there will be repercussions for whether or not the project will achieve its objectives and targeted outcomes.  As such, the MTR recommends that the project partners (principally APA, the PMU and the UNDP-CO) re-assess the situation in November 2017.  This would allow any recommendation for a (six- or 12-month, as appropriate) no-cost extension to be made to the PEB before the end of 2017 (with accompanying workplan and budgeting). 

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project will prepare a review and recommendation based on consultation with UNDP CO and APA.
[Added: 2016/12/09] [Last Updated: 2017/12/19]
PMU UNDP CO APA 2017/10 Completed History
Schedule a Project Board meeting in Nov. 2017 to decide the issue
[Added: 2016/12/09] [Last Updated: 2017/12/19]
PMU UNDP CO APA 2017/11 Completed History
14. Recommendation:

Ensure that there are sufficient funds for project management until the end of project (in the case of a no-cost extention of project duration).

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Based on outcome of previous action allocate adequate resources
[Added: 2016/12/09] [Last Updated: 2018/07/19]
UNDP CO 2018/04 Completed This is only relevant if decision to make no cost extension is reached. Project has been extended at no cost till the end of 2018. History
15. Recommendation:

Mechanisms for replication and for lessons to be learned. As the project progresses, lessons are being learned.  The project should document and communicate these good practices and lessons learned such that they are replicated elsewhere in Georgia and the region.

Management Response: [Added: 2016/12/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To ensure that project contractors define lessons learned throughout assignment and provide replication recommendations
[Added: 2016/12/09] [Last Updated: 2018/07/20]
PMU 2018/01 Completed Requirement for contractors to include "lessons learned" is included in TORs. History
lessons learned log is regularly maintained by the PMU, and duly reported
[Added: 2016/12/09] [Last Updated: 2018/07/20]
PMU 2018/01 Completed Lessons learned are recorded by contractors and also noted by PM. History
To undertake an overall lessons learned and replication recommendation review in the projects terminal 6 months (as part of exit strategy)
[Added: 2016/12/09] [Last Updated: 2019/04/15]
PMU 2018/12 Completed The final project impact, lessons learned and results report prepared and presented at the project’s final workshop. Publication prepred, published and distributed (printed and el. versions). History
16. Recommendation:

Engage with actors such as the Ministry of Energy.  In the long-term, it will be mutually beneficial if the Ministry of Energy engages with APA, particularly on the subject of watershed protection.  Watershed protection (such as in the protected area of the Achara region – as indeed elsewhere in the country) will result in significantly longer lifetimes for any hydroelectric dams that the Ministry of Energy builds

Management Response: [Added: 2016/12/09]

agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To investigate the existing situation in regard to watershed management and HPP’s and role of Ministry of Energy
[Added: 2016/12/09] [Last Updated: 2018/07/20]
PMU, APA 2018/06 Completed Project initiated contacts and information from Ministry Energy through contractors. No clear information on HHP plans (one small pre-planned scheme ongoing in area outside Machakhela NP) History
Follow up if opportunities are identified
[Added: 2016/12/09] [Last Updated: 2018/07/20]
PMU, APA 2018/06 Completed No opportunities identified History
17. Recommendation:

Certified forestry. In those areas in which forestry is taking place, the organisations involved may be guided towards seeking becoming certified (e.g., FSC certification, which comes with adhering to certain standards).  This could apply to all areas outside of the protected areas but some interviewees also suggested that it could occur within areas such as Kintrishi PAs as part of the revenue generation scheme

Management Response: [Added: 2016/12/09] [Last Updated: 2018/12/05]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Review the relevance and applicability of Certified forestry in Achara and recommendations as to whether the project should pursue any further efforts in this regard.
[Added: 2016/12/09] [Last Updated: 2017/12/19]
PMU 2017/12 No Longer Applicable [Justification: Not considered feasible, as many interim steps associated with legal and institutional set up have to be made to improve the effectiveness and sustainability of the Ajara forestry sector]
Will be included in 2017 AWP. Forestry management practices in Achara currently are limited to protection and meeting local fuelwood needs only. This may change in next years with development of new forestry code and practical implementation of forestry strategies being developed. Thus it is agreed the issue should be checked. History

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