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Mid-Term Evaluation of the project Enhancing Resilience to Climate Change by Mainstreaming Adaption Concerns into Agricultural Sector Development in Liberia”
Commissioning Unit: Liberia
Evaluation Plan: 2013-2019
Evaluation Type: Project
Completion Date: 11/2016
Unit Responsible for providing Management Response: Liberia
Documents Related to overall Management Response:
 
1. Recommendation:

The PCU to prepare a report that gives an integrated picture of what exactly the status is of each of the project`s outputs as they relate to activities, budget allocated to each output, and the results, deliverables and outcomes that have been achieved.

Management Response: [Added: 2016/12/20] [Last Updated: 2016/12/21]

An integrated  report has now been preprared and submitted and shared with stakeholders capaturing key deliverbales under this project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. description activities, then specifics as needed a.The integrated report that reflects key outputs, activites of the Ministry of Agricultutre and FAO have been done and available. b. All activities as enshrined in the approved workplans during the period under review were implemented with some challenges which have been addressed.
[Added: 2016/12/21]
Ministry of Agriculture and FAO 2016/03 Completed
2. Recommendation:

The PCU to improve its documentation and filing system. In particular this should contain all of the M&E documentation that the project prescribes.

Management Response: [Added: 2016/12/20] [Last Updated: 2016/12/21]

There is central reposistory in place for all key project documents.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1. description activities, then specifics as needed a.The documentations with regards to this project have been placed in a more orderly manner for ease of reference. b. All box folders that have documents like M & E, Field reports, Board meeting minutes etc all been labelled and reviewed on a Quarterly basis. c. This process was also enhanced by a spot check by UNDP on a qaureterly basis to ensure that these recommendations are adhere to as per the Evaluation report.
[Added: 2016/12/21]
Ministry of Agriculture and UNDP. 2016/04 Completed Quarterly Spot checks will continue until the project is Operationally and financially closed.
3. Recommendation:

The PSC and the PCU to prepare a project completion plan and also designate, and name, individual(s) to be accountable for ensuring the completion of each of the project outputs.

Management Response: [Added: 2016/12/20] [Last Updated: 2016/12/21]

A completion plan is now in place for the project closure and roll out plan has been approved by both the PSC and PCU. A designated staff of the Ministry of Agriculture who is the Focal Person is fully in charge.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 description activities, then specifics as needed a. Within the framework of the project, component I which is the Ministry of Agriculture has designated a staff to absorbe full responsibility to ensure full accountability for the successful completion of the project. b. Component II which is under the auspeics of FAO has designated a staff to absorbe full responsibility to ensure full accountability for the successful completion of the project
[Added: 2016/12/21]
The Ministry of Agriculture and FAO. 2016/12 Completed
4. Recommendation:

The leadership, and staffing structure of the PCU needs urgent attention. It is vital that a NPC, and others, be put in place as soon as possible.

Management Response: [Added: 2016/12/20] [Last Updated: 2016/12/21]

The staffing at the PCU is now in place for the full management of the project and other delegated tasks to be perfprmed have been assigned and full action.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 description activities, then specifics as needed a. The staff structure for the effective management of the project have been put in place with full responsibility shouldered by every designated.
[Added: 2016/12/21]
The Ministry of Agriculture and FAO. 2016/12 Completed

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