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Terminal Evaluation of the Mainstreaming Sustainable Forest Management in the Miombo Woodlands of Western Tanzania
Commissioning Unit: Tanzania
Evaluation Plan: 2016-2021
Evaluation Type: Project
Completion Date: 12/2017
Unit Responsible for providing Management Response: Tanzania
Documents Related to overall Management Response:
 
1. Recommendation:

Six months extension to wind up priority activities: Should resources allow, the project should be awarded a six-month no-cost extension to systematically wind-up pending activities and implement its exit strategy.

Management Response: [Added: 2018/01/17] [Last Updated: 2018/01/17]

Agree.

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Handing over activities to various institutions and commissioning (to cater for the defects liability period on machines and equipment supported by the project 2. Finalization of project completion reports (PCR) 3. Finalize some outstanding activities (priorities included in the 6th Months Action plan including operationalization of honey processing plant, finalization of VLUP, JFM and CBFM processes, preparation of harvesting plans.
[Added: 2018/01/17] [Last Updated: 2018/08/22]
Project Coordination Unit, UNDP and Government 2018/07 Completed History
2. Recommendation:

The future design of the project should be more focused and develop strategic activities with clear targets and performance indicators which are “SMART” as well as avoiding over ambitious activities that cannot be realized within the project or program time frame.

Management Response: [Added: 2018/01/17] [Last Updated: 2018/01/17]

Agree.

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Develop strategic activities with SMART performance indicators and targets 2. Need for M&E systems with knowledge management/database 3. Proper sequencing of project activities
[Added: 2018/01/17] [Last Updated: 2018/08/22]
UNDP and Government 2018/01 Completed Ongoing - taken up for future projects' design History
3. Recommendation:

Develop an M&E system and reporting for planning and building a knowledge management and database. This can be interlinked, integrated and interfaced with the existing government M&E system which not only enhances management but also enhances institutional memory through proper reporting, record keeping and archiving at all central and local government levels for streamlined integrated data base management as a pillar for effective Results-Based Monitoring & Evaluation/Management.

Management Response: [Added: 2018/01/17]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Maintain NIM approach 2. Encourage M&E sections of government to be more involved in the projects
[Added: 2018/01/17] [Last Updated: 2018/08/22]
UNDP and Ministry of Finance & Planning 2018/06 Completed Ongoing - these key actions are being taken into consideration for all upcoming projects History
4. Recommendation:

In future design to enhance Project visibility communication and multimedia strategy should be one of the core mainstreaming activities and clearly spelt out in the project document. Further still proper branding and labelling of project activities should be promoted

Management Response: [Added: 2018/01/17]

Agree/disagree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Establish modality for systematic information sharing and feedback including branding of project activities 2. Initiate activities around Knowledge Management, 3. Develop a communication strategy-publications, TV, Radio, Documentary, Newspapers)
[Added: 2018/01/17] [Last Updated: 2018/08/22]
UNDP and Government 2018/06 Completed Ongoing - these key actions are being taken into consideration for all upcoming projects History
5. Recommendation:

It is crucial that in future, capacity needs assessments and gaps be undertaken before the start of the project and prior to selection and prioritization of key activities of implementation. The Capacity Needs Assessment across board would generate areas and gaps within their priority which would hence lead to the development of an informed criteria of community activity selection and prioritization this will address downstream capacity gaps in specific areas.

Management Response: [Added: 2018/01/17]

Agree/ disagree

Key Actions:

6. Recommendation:

In future, there is need for embedding and application of RBM which should also be applied hand in hand with Performance Based Contract Management (PBM) system so that the programs and operations personnel on the side of Funder, stakeholders and government side are held accountable during their respective appraisal processes because of what they were set to implement on the project. This would curtail the laxity of civil servants in public sector offices in central and local governments

Management Response: [Added: 2018/01/17]

Agree/ Disagree

Key Actions:

7. Recommendation:

In future project, in order to improve programmatic achievements, management and coordination the project should strictly adhere to planned time frames as well as the National Implementation Modality at its core.

Management Response: [Added: 2018/01/17]

Agree

Key Actions:

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