Success message
error message
warn message
Adapting National and Transboundary Water Resources Management to Manage Expected Impacts of Climate Change in Swaziland
Commissioning Unit: Eswatini
Evaluation Plan: 2021-2025
Evaluation Type: Project
Completion Date: 12/2016
Unit Responsible for providing Management Response: Eswatini
Documents Related to overall Management Response:
 
1. Recommendation:

4.3 Recommendations

Most of the pilot initiatives funded under the CC-A project have started generating results and still require institutional and programmatic support for them to be sustainable. Support is still required for strengthening community project management systems and for repairs to damaged water transfer infrastructure at some sand dams. Institutional strengthening will also be required among some of the school committees managing water harvesting projects. The analysis of the project's finances shows that the project has a balance of US$ 155,000 as at June 2016. These funds have been earmarked for supporting project activities under the 2016 Annual Workplan for the project with almost half the amount reserved for activities under Outcome 3. With the project closing, supporting activities promoting transboundary water resources management is not considered strategic. These resources should therefore be directed at consolidating the gains that have been made with respect to national water resources management. 

Terminal Evaluation Recommendation 1: It is recommended that UNDP should consider using the balance on the CC-A project budget as bridge funding to extend the CC-A project for at least a year while a more permanent funding arrangement for the project is put in place. 

Although the CC-A project is adjudged to have been Successful, the Terminal Evaluation identified the weakness of project management institutions at community level as a potential risk to the sustainability of some of the achievements recorded over the past three years. The community level institutions at the water harvesting and sand dam sites were generally still developing and required more support to enable them to manage these projects without support from outside. A number of these institutions still expected the PMU to assist them with maintaining the infrastructure which was damaged by flooding at the sand dams or by school children in the case of water harvesting installations. This was despite the fact that the project was being wound up at the time of the evaluation. The evaluation also established that DWA had not identified a focal unit or individual to take over the role of the PMU post project close out. These "institutional weaknesses" will need to be addressed if the achievements scored by the project are to be sustained into the future.

The project had facilitated the negotiation of Memoranda of Agreement between the Mbelebeleni community and NAMBOARD and World Vision for the provision of technical support with specific components of the ecosystems rehabilitation project. The Ministry of Agriculture had also been enlisted to support the bee keeping and aquaculture components of this initiative. The proposed project extension will provide time for the PMU and DWA to guide the development of workplans and the implementation of activities under these agreements. 

The evaluation team recommends that the balance of the SCCF grant be used to strengthen community project governance structures through training in project management and maintenance of the structures that have been built with support from the project. Such targeted training will prepare both government and community institutions for taking over responsibility for the management of the project after the close out of the CC-A.

Management Response: [Added: 2017/01/18] [Last Updated: 2021/02/24]

Management response: The project financial resources will be completely utilised by the 30th September 2016 hence there will be no resources available for project extension beyond September 2016. The project will be closed 30th September 2016 as originally planned

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1: Present the TE recommendations to the Project Board and seek approval for project closure.
[Added: 2018/08/24]
DWA, PMU 2016/10 Completed Project Board meeting was held in Q3 of 2016.
1.2: Conduct Local project Appraisal Committee (LPAC) Meeting for official project closure along the UNDP procedures.
[Added: 2018/08/24]
UNDP 2016/10 Completed LPAC was conducted in the first quarter of 2017 following operational closure of the project.
2. Recommendation:

Terminal Evaluation Recommendation 2: It is recommended that UNDP Swaziland and the Regional Technical Advisor support the Government of Swaziland to identify new and additional financial resources for use in replicating the pilot project initiated under the CC-A project to cover more communities in the country. A possible source of funding is the Green Climate Fund and the GEF Small Grants Programme. 

The pilot projects funded through the CC-A project have demonstrated the viability of community level interventions in climate change adaptation. The DWA has acknowledged that the experience so far has improved the GoS appreciation of climate change and the various ways it can be mitigated. The department should therefore assimilate the activities initiated under the project into their work programme to facilitate funding of these initiatives as part of formal government investments. The CC-A project has resulted in many important outputs on a very limited budget. The sand dams and the water harvesting projects that were supported by the project have demonstrated climate change adaptation strategies which will require further financial support for them to be sustainable into the future. 

Management Response: [Added: 2017/01/18] [Last Updated: 2021/02/24]

Management response: The GCF readiness proposal for the country. UNDP to engage the country on the GCF and GEF funding opportunities for the prioritisation of CC-A for the proposals that will be drafted for submission to these funding mechanisms

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1: Engage the Government GCF and GEF focal point and develop a follow-up complementary proposal based on Government priorities for submission to the GEF or GCF
[Added: 2018/08/24]
UNDP, MNRE,DWA,MTEA 2017/12 Completed The project proposal will be developed following the implementation of the GCF Readiness project. GCF Readiness Project developed and was approved for funding.
3. Recommendation:

Terminal Evaluation Recommendation 3: It is recommended that all relevant Ministries and Departments to include various project elements in their plans and annual budgets in order for them to attract sustainable funding.

The project has produced a wide range of significant outputs especially i relation to adaptation to climate change at community level which need nurturing for them to transform into results. These achievements have been attributed to strong leadership and guidance provided by the project arrangements put in place at project mobilisation.

Management Response: [Added: 2017/01/18] [Last Updated: 2021/02/24]

 

Management response: The exit strategy recommendations have been implemented to the effect of this proposed recommendation. Plans for all key Ministries and Departments to integrate the project elements have been established through the Project Exit Strategy

Key Actions:

Key Action Responsible DueDate Status Comments Documents
In conjunction with recommendation 5, in coherence with the implementation of the project Exit Strategy ensure the project elements are monitored for sustainability by the RWSB and DWA.
[Added: 2018/08/27]
DWA,PTC,RWSB 2016/10 Completed
Facilitate the implementation and monitoring of the sustainability plan by DWA on quarterly basis
[Added: 2018/08/27]
DWA 2016/10 Completed
4. Recommendation:

Terminal Evaluation Recommendation 4: It is recommended that the Project Steering Committee should be left in place over the recommended one year extension period so that the same effective project leadership remains available to the Project Management Unit.

The need for project sustainability cannot be overemphasised. If the project is to be extended, it is critical that the current Steering Committee members are retained for institutional memory and to ensure that the initial goal and vision are carried forward. 

Management Response: [Added: 2017/01/18] [Last Updated: 2021/02/24]

 

Management response: The Project Steering Committee/ Project Board will be disbanded following the official project closure as highlighted under recommendation 1.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Given the decision made by the UNDP CO and UNDP RTA to close the project 30th September 2016 as there are no resources to finance activities, the Project Steering Committee (and Project Board) will also be disbanded.
[Added: 2018/08/27]
UNDP,DWA 2016/09 Completed PSC AND PB discontinued following project closure.
5. Recommendation:

Terminal Evaluation Recommendation 5: DWA inherit the Outputs from the CC-A project and integrate these into their formal work programmes. This way any additional work that needs to be supported can be funded through normal government budgetary allocations.

The Project Manager has almost single-handedly spearheaded the implementation of the project over the past four years. As the project closes it is expected that the DWA will assume responsibility over the project over the extension period.

Management Response: [Added: 2017/01/18] [Last Updated: 2021/02/24]

 

Management response:  The developed Project Exit Strategy has been implemented by DWA to integrate project outputs into their strategic documents e.g (IWRM Master Plan and Departmental Annual Budgets). Project activities will now be managed by DWA and ensure long-term sustainability of project outputs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Facilitate continued implementation of the Project Exit Strategy monitoring through the IWRM Master Plan.
[Added: 2018/08/27]
DWA 2016/12 Completed Project exit strategy was developed together with the IWRM Master Plan.
6. Recommendation:

Terminal Evaluation Recommendation 6: It is recommended that the DWA identifies and designates a "face" for the project to ensure the sustainability of the project outputs into the future. This "face" could be in the form of a dedicated unit or individual within DWA.  

Information and publicity materials as well as policy briefs on climate change adaptation and its mainstreaming into development planning have been developed under the CC-A project. Most of this work was accomplished very late in the project and the PMU has not had the time to appropriately package these products.

 

Management Response: [Added: 2017/01/18] [Last Updated: 2021/02/24]

Management response:  The Department of Water Affairs has identified the Rural Water Supply Branch (RWSB) as the ‘face’ for sustaining the community projects such as sand dams, rainwater harvesting and the ecosystem rehabilitation. The RWSB will continue and provide support to community projects to ensure sustainability of the outcomes.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The DWA ensure the RWSB follows up on the monitoring of the project outcomes.
[Added: 2018/08/27]
DWA,RWSB 2016/11 Completed the DWA monitors project outcomes and provides technical support where required through the project exit strategy.
7. Recommendation:

Terminal Evaluation Recommendation 7: It is recommended that UNDP Swaziland and the Department of Water Affairs complete the packaging of the information and publicity materials on the various elements of the project for use in creating awareness on achievement of the project results. Particular attention should be paid to the production of a Communication Strategy on Climate Change as well as simple one-page messages targeting policy makers. The DWA has already committed to taking over project oversight and will therefore be able to use these materials to publicize the benefits of climate change adaptation

Management Response: [Added: 2017/01/18] [Last Updated: 2021/02/24]

Management response: Information and publicity materials have been developed and Shared with various stakeholders. More publicity materials aligned to this recommendation will be developed through UNDP support by the Department of Water Affairs pending availability of resources and demand for the materials

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Finalise the development of information and publicity materials and distribute to all stakeholders.
[Added: 2018/08/27]
DWA, UNDP 2016/09 Completed The proposed action has been completed as developed publicity materials have been distributed to all key stakeholders. Publicity materials has also been shared through the DWA Information Management System and using online platforms such Facebook, and You tube.
Develop Technical Policy brief for integrated water resources management and facilitate policy development thereof.
[Added: 2018/08/27]
UNDP,DWA 2016/09 Completed Technical Policy Brief has been developed and presented to the Minister of Natural Resources and Energy for approval of the review of the National Water Policy Strategy and Action Plan.

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org