Commissioning Unit: | Indonesia |
---|---|
Evaluation Plan: | 2016-2020 |
Evaluation Type: | Project |
Completion Date: | 10/2019 |
Unit Responsible for providing Management Response: | Indonesia
|
Documents Related to overall Management Response: |
|
Key Action Update History
UNDP-CO should adjust the project budget in order to reduce the IN-KIND contributions to more realistic levels. PMU: organize relevant trainings on M&E for local authorities at district level to effectively monitor the implementation of the grants by the working groups and document the empirical evidences, which may be used for scaling up the project approach by the Government of Indonesia. (Activities, Outcome 2)
Management Response: [Added: 2020/04/23]
grant monitoring has been carried out with a number of local governments using the monitoring and evaluation tools that have been made. The base of the monitoring is the Micro Watershed Management Plan 2019-2023 and Rio Convention Mandates, as the evidence of each activities by working groups are documented on Monitoring and Evaluation Report.
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
UNDP CO make a clarification meeting with MoEF on the actual IN KIND contribution
[Added: 2020/04/23] |
UNDP Co and NPD | 2019/09 | Completed | ||
PMU to organize relevant training M&E for local authorities for district level: Pesawaran and Malang
[Added: 2020/04/23] |
Directorate of Watershed Planning and Evaluation, Watershed Management Agency Way Seputih Way Sekampung, Watershed Management Agency Brantas Sampean, PMU, SCU Lampung and SCU Jawa Timur | 2019/09 | Completed |
organize relevant intensive trainings for community working groups to support the implementation of the grants. (Activities, Outcome 2)
Management Response: [Added: 2020/04/23]
Trainings has been carried out regarding to local groups need on elevating the skills to support the groups’ activities. Trainings carried out by CCCD and local governments, includes administrative and reporting training.
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
PMU to organize relevant intensive trainings for community working groups in Lampung and Malang to support the implementation of the grants.
[Added: 2020/04/23] |
PMU SCU Lampung SCU Jawa Timur | 2019/12 | Completed |
Conduct two workshops per watershed with representatives from all working groups to share knowledge and skills accrued through grants’ implementation and develop best practice to feed into scale up efforts. The workshops should include the participation of all concerned local stakeholders and officers from the three Directorates of the MoEF in Jakarta. (Activities, Outcome 2)
Management Response: [Added: 2020/04/23]
The workshops has been done throughout meeting with the Watershed managemement forums to report the progress and share updates regarding best practices for activities of the local groups
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
PMU to conduct two workshops per watershed with representatives from all working groups to share knowledge and skills accrued through grants’ implementation and develop best practice to feed into scale up efforts.
[Added: 2020/04/23] |
PMU SCU Watershed Management Agency Way Seputih Way Sekampung Watershed Management Agency Brantas Sampean | 2019/09 | Completed |
Not to implement activities related to Output 3.3 “Public service announcements on environmentally friendly behaviour”, as there are no means to evaluate the awareness raising effects of the PSAs on large audiences such as those of television and radio. (Activities, Outcome 3)
Management Response: [Added: 2020/04/23]
As for awareness raising conducted on annual events and social media. Games and quizzes are conducted on annual events as part of the awareness raising. Survey for local groups will be conducted on Q3 2020 regarding the COVID-19 Pandemi limits the activities on field.
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
4.1 PSA already conduct on 2017, furthermore PMU will switch communication strategy to awareness raising such as social media, exhibition
[Added: 2020/04/23] |
PMU SCU | 2020/04 | Completed | Activities conducted as follow: - World Day on Combating Desertification - Malang Expo Exhibition - National Conservation Day - Climate Festival Social Media documentation: https://cccd.id/ https://web.facebook.com/cccdproject/?ref=br_rs https://www.instagram.com/cccdproject/ https://twitter.com/CccdProject https://www.youtube.com/channel/ UCVKEIMwKyw3lrXPpNj3ytnA | |
PMU and SCU to conduct the awareness survey to the local communities
[Added: 2020/04/23] [Last Updated: 2021/02/09] |
PMU SCU | 2020/08 | Completed | Teha activities completed in 2020. Please see reference : https://drive.google.com/drive/folders/119VIiDEbmBqASp2-Ix9esbRPlU9d1-9d?usp=sharing History |
To implement the activities related to Output 3.4 “Improved educational content and youth engagement” with the support of an additional staff, i.e. a specialist in Youth Engagement to be hired, in order for the current staff to be able to work on the remaining project outputs and to allow an effective accompaniment of a substantive achievement of project outputs. (Activities, Outcome 3)
Management Response: [Added: 2020/04/23]
Community Engagement Consultant has been hired and on monitor local groups activities regularly with Field Assistant. The Local Content Learning will be conducted on Q3 as per April 2020 the condition of COVID-19 Pandemic hasn’t been better.
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
PMU to conduct Local Content Learning in Secondary School in 3 Villages (1 in Lampung and 2 in Malang)
[Added: 2020/04/23] [Last Updated: 2021/02/09] |
PMU SCU Lampung SCU Jawa Timur | 2020/08 | Completed | The activities completed in 2020. Please see reference; https://drive.google.com/drive/folders/15iamNqNh-I1Ey2afKKc4QvTzCyOELy4L?usp=sharing History | |
SCU Lampung and Jawa Timur will hire Community Engagement Consultant
[Added: 2020/04/23] |
PMU SCU Lampung | 2020/03 | Completed |
speed up, through the hiring of a Youth Engagement specialist, the activities for the formulation of the “education module for institutions on Rio Conventions” (indicator 3.4.1) and for “environmental awareness module for secondary schools” and apply both modules in at least one secondary school in each project district, Lampung and Malang. (Activities, Outcome 3)
Management Response: [Added: 2020/04/23]
Community Engagement Consultant for SCU Lampung has been hired, Local Content Modules will be drafted on Q2 and Q3 2020.
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
SCU Lampung will hire Community Engagement Consultant
[Added: 2020/04/23] |
PMU SCU Lampung | 2020/03 | Completed | Directorate of Watershed Planning and Evaluation as Implementing partner agreed to implement the recruitment process of mentioned position. History | |
Community engagement consultant to establish modules for Local Content Learning
[Added: 2020/04/23] [Last Updated: 2020/11/23] |
PMU SCU Lampung SCU Jawa Timur | 2020/10 | Completed | The module in Malang was completed, while in Lampung was finalized. History | |
Community engagement consultant to deliver the Local Content to Secondary School
[Added: 2020/04/23] [Last Updated: 2020/11/23] |
PMU SCU Lampung SCU Jawa Timur | 2020/10 | No Longer Applicable |
[Justification: The activity is a duplication with key activity of “This activity proposes to delete since duplicate from “PMU to conduct Local Content Learning in Secondary School in 3 Villages (1 in Lampung and 2 in Malang)”] It has been decided the mentioned activity was already covered through other activity "PMU to conduct Local Content Learning in Secondary School in 3 Villages (1 in Lampung and 2 in Malang)”. The decision made along the process and after reflection based on activities implementation. History |
To negotiate with local authorities at the district level for additional budget allocations to support follow up and monitoring of the grants’ implementation, and of the watershed management plans. This budget allocation may be done in September-December 2020, i.e. when the districts officially revise their budgets. (Activities, Outcome 2)
Management Response: [Added: 2020/04/23]
Watershed management forum and local governments has negotiated for the exit strategy of the Project following the Micro Watershed Management Plan 2019-2023. They already included activities written in the document for 2020 and plan for 2021.
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
Negotiation meeting with Head of Pesawaran District and Head of Malang District to ensure the commitment and budget revision in Micro Watershed Management Plan 2019-2023 Way Khilau and Micro Watershed Sumberbulu 2019-2023
[Added: 2020/04/23] |
PMU SCU Lampung SCU Jawa Timur | 2020/03 | Completed |
To include as a target “26 pilot grants implemented and documented” in the Results Framework as a replacement for the wording of indicator 2.2.2 which currently reads “Selected exercises piloted at project sites” in order to enhance project accountability. (Outcome 2)
Management Response: [Added: 2020/04/23]
Acknowledged on Project Board and to be documented as success strory for integrated land management for future activities.
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
To put the target into the Project Result Framework
[Added: 2020/04/23] |
PMU | 2019/12 | Completed |
To define realistic, in terms of budget and time, target values for the indicators 3.4.3 “Tree planting in the selected watershed” and 3.4.4 “High school and youth field visit and study tour” in order to enhance project accountability. (Activities, Outcome 3)
Management Response: [Added: 2020/04/23]
Tree planting has been done in end of Q4 2019. Field fisit and study tour will be conducted on Q3 2020 along with the Local Content Learning.
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
indicator 3.4.3: Project support annual tree planting conducted by Watershed Management Agency Way Seputih Way Sekampung and Brantas Sampean
[Added: 2020/04/23] |
PMU SCU Watershed Management Agency Way Seputih Way Sekampung Management Agency Brantas Sampean | 2019/12 | Completed | ||
indicator 3.4.4: high school and youth field visit and study tour still on track based on annual work plan
[Added: 2020/04/23] [Last Updated: 2021/02/11] |
PMU SCU Management Agency Way Seputih Way Sekampung Management Agency Brantas Sampean | 2020/08 | Completed | This activity was completed . It aimed to increase public awareness, especially for youth, on environmental sustainability through learning/education materials. Referring to the MTR recommendation, the project has carried out socialization of environmental management and compiled local learning content for junior high schools in Wajak District, Malang Regency, East Java Province in collaboration with the Malang Regency Education Office. Please see evidence; https://drive.google.com/drive/folders/15iamNqNh-I1Ey2afKKc4QvTzCyOELy4L?usp=sharing History |
To negotiate a more effective and less bureaucratic mechanism of communication with the district authorities in Malang District, East Java Province. (Activities, Outcome 2)
Management Response: [Added: 2020/04/23]
SCU Jatim coordinate with local government using door to door method and maximizing social media, resulting in better communication and coordination. As part of Malang District “Musrenbang”, local governments discuss with Micro Watershed Management Forum activities regarding the field activities and Micro Watershed Management Plan 2019-2023.
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
SCU Jawa Timur to intensify communication with communication strategy approach
[Added: 2020/04/23] |
PMU SCU Jawa Timur | 2019/12 | Completed | ||
Coordination Meeting with Sumberbulu Micro Watershed Management Forum
[Added: 2020/04/23] |
PMU SCU Jawa Timur | 2020/03 | Completed |
To organize exchange visits between working groups within the same village to promote an integrated approach with them, i.e. synergising learning and reinforcing project messaging. (Activities, Outcome 2).
Management Response: [Added: 2020/04/23]
Monthly meeting by Field Assistant and local groups for synergizing best practices among the groups and raising awareness of Rio Convention Mandates
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
PMU to organize exchange visit between working groups in Micro Watershed Way Khilau and Micro Watershed Sumberbulu
[Added: 2020/04/23] |
PMU SCU | 2020/03 | Completed |
UNDP/MoEF/PMU: request at least a six-month no-cost extension to recover the initial delay in overall project implementation. (All Outcomes)
Management Response: [Added: 2020/04/23]
Has been discussed on 4th Project Board on 7th July 2020 for the extention to March 2021. Documents needed for the extention prepared by PMU and Implementing Agency.
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
Project Board Meeting decided extension with some notes
[Added: 2020/04/23] |
PMU UNDP SCU Lampung SCU Jawa Timur | 2019/12 | Completed | ||
Annual Meeting decided to extend up into December 2020
[Added: 2020/04/23] |
PMU UNDP SCU Lampung SCU Jawa Timur | 2019/12 | Completed | ||
PMU to submit result of Annual Work Plan 2020 to UNDP CO
[Added: 2020/04/23] |
PMU | 2020/01 | Completed | ||
UNDP CO to communicate the result of AWP 2020 to GEF secretariat
[Added: 2020/04/23] [Last Updated: 2020/11/23] |
UNDP Country Office | 2020/10 | Completed | The communication is completed , to discuss the AWP with GEF Secretariat History |
To accompany the no-cost extension with an overall budget revision that considers the financial requirements of the all other recommendations. (All Outcomes)
Management Response: [Added: 2020/04/23]
Budget Revision as one of the document needed for extention has been prepared and waiting for approval to be attached to the extention letter
Key Actions:
Key Action | Responsible | DueDate | Status | Comments | Documents |
---|---|---|---|---|---|
to discuss the no cost extension in Annual Meeting CCCD Project 2019
[Added: 2020/04/23] |
PMU MoEF UNDP | 2019/12 | Completed | ||
to process budget revision 2020
[Added: 2020/04/23] |
PMU MoEF UNDP | 2019/12 | Completed |