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Mid-term Review: Strengthening Capacity and Incentives for Wildlife Conservation in the Western Forest Complex Project
Commissioning Unit: Thailand
Evaluation Plan: 2017-2021
Evaluation Type: Project
Completion Date: 09/2018
Unit Responsible for providing Management Response: Thailand
Documents Related to overall Management Response:
 
1. Recommendation:

Recommendation 1: Revise indicators:

Indicator 2: Financial scorecard – include assessment of WHS, using MTR as baseline

Indicator 4: Review in light of proposed approach for buffer zone grants

Indicator 5: Approval required for proposed changes to baseline and EOP

Indicator 7: Approval required for proposed changes to EOP/ or delete

Indicator 10: Approval required for proposed changes to EOP

Indicators 19&20 – to be removed and replaced with a new indicator reflecting economics work in valuation of the WHS and sustainable financing

Consider how the effectiveness of indicators under component 3 may captured

Management Response: [Added: 2018/12/30]

Recommendations are noted and will be undertaken within proposed timeframes below.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Indicator 2 – Project manager to work with Tracking tool expert to finish the score card Indicator 4 – Project manager to review this indicator and propose revision, in consultations with UNDP GEF RTA, Country Office, and the PMU Indicator 5 – Project manager to propose change of the baseline and End-of-Project targets to the Project Steering Committee Indicator 7 – Project manager to propose change to EOP target to the Project Steering Committee Indicator 10 – Project manager to propose change to EOP target Indicators 19-20 – Project manager to propose replacement of the current indicator with a new one to reflect deviation of the context Project manager to develop new indicator(s) to reflect component 3 initiatives
[Added: 2018/12/30] [Last Updated: 2019/06/19]
Project manager 2019/06 Overdue-Initiated History
2. Recommendation:

Recommendation 2: Improve quality of tracking tools. METTs, financial scorecard and carrying capacity scorecards are being

used to measure the project’s objective and need to be comprehensively completed with clear explanations/ justifications for any change from the baseline

position elaborated.

Management Response: [Added: 2018/12/30]

The Country Office takes note of the recommendation is noted and ensure effective resolution of the issue within the set timeframe.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to consult with UNDP GEF Regional Technical Advisor about the quality of tracking tools, METTs, financial scorecard, and carrying capacity scorecards.
[Added: 2018/12/30] [Last Updated: 2019/06/16]
Project manager 2019/06 Overdue-Initiated A meeting between Project Manager and UNDP GEF Regional Technical Advisor on this subject was held and the issues are being addressed. History
3. Recommendation:

Mid-term Review Recommendation 3: More support is needed on M&E in general. It is recommended that a (national) M&E expert/ advisor with expertise in completing GEF scorecards is hired and that the tracking tools are ensuring other indicators are also being measured accurately. This could be a shared consultancy with other GEF projects underway in Thailand. Training could also be considered to ensure that a broader audience (e.g. Chiefs of the Wildlife Sanctuary) have a good enough understanding of the tools to contribute with confidence to METTs and other tracking tools.

Management Response: [Added: 2018/12/30]

The country office takes note of this recommendation and will consult with UNDP GEF Regional Technical Advisor and the project manager on a possibility of hiring a M&E expert as recommended.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to consult with UNDP Country Office and UNDP GEF Regional Technical Advisor on possibility to hire a full-time M&E specialist/advisor
[Added: 2018/12/30] [Last Updated: 2019/06/16]
Project manager 2019/05 Completed The CO is in the process of hiring a full-time M&E specialist to provide support to CO projects. History
4. Recommendation:

Mid-term Review Recommendation 4: Alternative livelihood project proposals to be fully formulated by RECOFTC (Urgent action)

Management Response: [Added: 2018/12/30]

Country Office takes note of this urgent issue and worked with the project manager to find an alternative solution to finalize the livelihood proposals. Following several consultations between project manager and the CO, it was recommended that RECOFTC’s role be ended after submitting the project proposals list to the PMU.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to follow up with RECOFTC on submission of the alternative community livelihood proposals
[Added: 2018/12/30]
Project manager / RECOFTC 2018/10 Completed Project manager and the CO had a meeting with RECOFTC to discuss this problem and agreed to terminate RECOFTC’s contract after its submission of the community livelihood proposals.
5. Recommendation:

Mid-term Review Recommendation 5: PM to formalize amendments to this activity – i.e. approach and responsibilities post October 2018 for developing, approving, administrating the grants to the buffer zone communities and engaging with the communities. It is recommended that a Community Liaison officer is hired to ensure that the communities are fully engaged, and a grants committee formed to review and approve the grant funding with RECOFTC administering the grants awarded.

 

Management Response: [Added: 2018/12/30]

Country office takes note of this recommendation and has worked closely with the project manager, UNDP procurement team to design an alternative solution for the problem. It was decided that UNDP terminates RECOFTC’s contract and give the remaining tasks to a new community liaison officer to carry on. A small low-value grant committee was also set up to review proposals from the communities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to consult with the Country Office and the procurement team on a course of actions on RECOFTC’s slow delivery which caused delays to the grant making process.
[Added: 2018/12/30]
Project manager 2018/10 Completed After consultations with the CO and procurement team, it was decided that UNDP terminates RECOFTC’s contract in October 2018, leaving the remaining tasks to be undertaken by a new community liaison officer who will work with respective agencies to provide technical advice to the community livelihood projects. Subsequently, a proposal review committee was set up, with support from the GEF Small Grants Programme. Seven project proposals for community livelihood projects were selected and low-value grants provided to the grantees.
6. Recommendation:

Mid-term Review Recommendation 6: Ensure that financial records are up to date for each progress report, including co-financing information

Management Response: [Added: 2018/12/30]

Country office takes note of this recommendation and will set up a meeting with the PMU to set up a standardized tracking system as well as to clarify the co-financing issue. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to set up a meeting between UNDP Country Office and DNP to discuss this issue.
[Added: 2018/12/30] [Last Updated: 2019/06/19]
Project manager/ Co-project manager 2019/06 Completed Updated financial records and co-financing information will be provided in future annual/final reports, not in the quarterly reports. History
7. Recommendation:

Mid-term Review Recommendation 7: PMU/ Project Board/ BIOFIN to work towards ensuring budget continuity by: (i) maintaining a dialogue with concerned government agencies on future budget allocations to implementing agencies; and, (ii) exploring potential alternative and parallel financing sources such as the Wildlife number plate schemes and eco-tourism initiatives

Management Response: [Added: 2018/12/30]

Country Office takes note of this recommendation and will ensure effective coordination among concerned parties. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to bring this up with the project board to decision and actions.
[Added: 2018/12/30]
Project manager 2019/03 Completed The meeting of the project steering committee discussed this recommendation and agreed to take respective actions as advised by the MTR team.
8. Recommendation:

Mid-term Review Recommendation 8: DNP DG to set up a Project Sustainability Taskforce to develop an exit plan, to ensure that there is not a dip in financial flow to the WHS at the end of the project. This needs to be set up as soon as possible given the 18 months led time for increasing/ integrating new budget lines into the Government system.

 

Management Response: [Added: 2018/12/30]

This recommendation is well noted. A meeting with DNP DG will be set up within the timeframe to come up with a solution to address the sustainability issue.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to coordinate a meeting between UNDP Country Office’s management and DNP Director-General on the issue.
[Added: 2018/12/30] [Last Updated: 2019/06/20]
Project manager/ DNP DG’s Office 2019/06 Completed DNP decided that the task force is not necessary. Sustainability is being pursued at different levels. At the national strategic level, the vice-chair of the National Strategy's Environment Committee has been brought aware of the issues being addressed by the project as they are ensured that respective policies and measures will be formulated to strengthen wildlife conservation efforts in the long run. At the agency-level, respective agencies are cognizant of the issues and are setting up budgets and programmes in response to wildlife threats. Last, the issue was also brought up to the attention of a local influential politician who showed keen support toward the project and solutions beyond the project. History
9. Recommendation:

Mid-term Review Recommendation 9: Recommendations to promote community support into the skill base work plans of the DNP include:
(v) Creation of a focal point for communities within DNP Wildlife Protection Division; 
(vi) The introduction of KPI’s for DNP’s work with communities to better incentivize and acknowledge work in this area; 
(vii) The inclusion of training in community participation into DNP’s regular training programme; and 
(viii) Reference to good practices by other projects/agencies should be used to strengthen the work with communities (e.g. best practice on PAC management documented by CATSPA project, community-based social enterprises by Biodiversity-based Economics Development Office (BEDO), grant distribution and management by GEF/SGP).

 

Management Response: [Added: 2018/12/30]

Management Response: Country office takes note of this recommendation and will work with the project manager on the ways forward. 
 

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to set up a meeting between UNDP Country Office management and DNP to discuss the issues raised in this recommendation.
[Added: 2018/12/30] [Last Updated: 2019/06/20]
DNP Director-general Office/ Project manager 2019/06 Completed (v) focal points have been established in each wildlife sanctuary. There are also other mechanisms that exist but need to be strengthened. (vi) This has been raised with DNP; however, it is beyond the project’s control to further push for this issue. (vii) Training (in various topics) are being conducted at the newly established regional training centre, with support from the project. In addition, the project plans to renovate an existing building in HKK to serve as a training unit for community members and outside volunteers (viii) Good practices have been made available to both the project and DNP. History
10. Recommendation:

Mid-term Review Recommendation 10: Establish a Community Technical Group (RECOFTC, SNL, Rabbit in the Moon, BIOFIN, KU and DNP) to improve communications and knowledge sharing between organizations working on community aspects, explore synergies and work towards solving common challenges.

Management Response: [Added: 2018/12/30]

Management Response: Recommendation is well noted and will be followed up with the project manager during the AWP development.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to ensure tighter coordination among organizations working on community aspects, explore synergies, and solving common challenges.
[Added: 2018/12/30] [Last Updated: 2019/06/20]
Project manager/ Co-manager 2019/06 Completed Informal meetings among these partners are held regularly and will continue. History
11. Recommendation:

Mid-term Review Recommendation 11: Documentation of lessons learned and dissemination of best practice. Each project output should include the documentation of lessons learned from implementation of activities under the output, and a collation of the tools and templates (and any other materials) developed during implementation. This knowledge database should be made accessible to different stakeholder groups to support better future decision-making processes in protected areas.

 

Management Response: [Added: 2018/12/30]

Recommendation is well noted and will be discussed with DNP and/or other relevant stakeholders to ensure effective dissemination and sustainable use of the knowledge and lessons captured from this project with a wider audience group in Thailand and the international community, such as the GEF Global Wildlife Programme.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to discuss with DNP and relevant partners on an effective way to capture and disseminate the lessons as per this recommendation, also to discuss a possibility to collaborate with GEF Global Wildlife Programme
[Added: 2018/12/30] [Last Updated: 2019/06/20]
Project manager 2019/06 Completed Actions are being undertaken per this recommendation. Sharing of best practices will be made through the Global Wildlife Programme's network throughout the remainder of the project. History
12. Recommendation:

Mid-term Review Recommendation 12: Promote coordination with other Tiger countries. 

a. The project should initiate a process to promote collaborate with other [GEF] Tiger projects in the region. A regional meeting could be held in Bangkok or at the Region Training Centre to explore opportunities to share experiences and innovation in patrolling, monitoring and community engagement.

b. The project should engage with the Global Wildlife Program to understand lessons learnt in other countries, e.g. on the human-wildlife conflicts

Management Response: [Added: 2018/12/30]

Country office takes note of this recommendation and will work with the GEF Global Wildlife Programme to promote sharing of lessons and learning between this project and other similar projects under the Programme through exchanges, forums, workshops, etc. as appropriate.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP Programme Specialist to discuss coordination options with the GEF UNDP Regional Technical Advisor, in coordination with the project manager, to design a learning programme among tiger conservation countries.
[Added: 2018/12/30] [Last Updated: 2019/06/20]
UNDP Country Office/ GEF RTA/ Project manager 2019/06 Completed Coordination with other Tiger project has been ongoing through the newly established and operational regional learning center in HKK and the GWP forums/events. The project also plans to organize a study trip for Thailand's high-level officials to Kruger National Park (South Africa) to learn about the setup and management of a wildlife tourism program. History
13. Recommendation:

Mid-term Review Recommendation 13: A no-cost extension (6 months – 1 year) is recommended. Given the delays in project start up and the  Inception workshop was held on the 8 November 2016 if the project terminates in July 2020 the project timeframe will be closer to 4 years, rather than 5 and is likely to compromise the quality of the deliverables. It is also doubtful that the project could disburse the remaining funds by July 2020. An early agreement would be beneficial so that work plans and budgets can be adjusted accordingly.

Management Response: [Added: 2018/12/30]

Country office takes note of this recommendation and will work closely with the project manager to ensure no further unduly delays of project implementation, timely disbursement of project budget, and a well-justified no-cost extension with clear timeline and activities.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to bring up the no-cost extension with the project board for decision.
[Added: 2018/12/30] [Last Updated: 2019/06/17]
Project manager 2019/12 Completed The project board has principally agreed to an extension subject to further assessment of activity implementation at the end of 2019. History
14. Recommendation:

Mid-term Review Recommendation 14: Regular updates to be provided to the PM on progress of activities funded by project

Management Response: [Added: 2018/12/30]

Country office agrees with this recommendation and will have regular meetings with the PM as well.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to hold regular meetings with the project co-manager and DNP project staff to discuss updates from the activities.
[Added: 2018/12/30] [Last Updated: 2019/06/16]
Project manager / DNP 2019/12 Completed Regular meetings are scheduled as per the recommendation. History
15. Recommendation:

Mid-term Review Recommendation 15:  Manual/ guidelines to be developed on working arrangements on GEF projects. While this was recommended under the CATSPA project, it was not taken up.

Management Response: [Added: 2018/12/30]

Recommendation is well noted.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project manager to follow up with the UNDP GEF RTA and/or Country Office for such manual/guidelines
[Added: 2018/12/30]
Project manager 2019/03 Completed The guidelines for GEF Project Managers have already been developed and made available for any GEF project personnel.

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