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Evaluation: "Strengthening resilience and coping capacities in the Caribbean through integrated early warning systems
Commissioning Unit: Barbados
Evaluation Plan: 2017-2021
Evaluation Type: Project
Completion Date: 02/2017
Unit Responsible for providing Management Response: Barbados
Documents Related to overall Management Response:
 
1. Recommendation:

In the future projects, while designing the projects, wherever possible provide the indicators both at the output and outcome levels.

Management Response: [Added: 2017/07/03]

From our point of view indicators were provided at both the output and outcome level of the project. Additionally, this project contributed to the UNDAF and SPD 2012-2016 outcomes which already had measurable indicators included.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Programme teams will continue to ensure that Output and Outcome level indicators - and associated baselines, milestones and targets - are embedded in all development project results frameworks and that funded monitoring and evaluation frameworks are included to help ensure accountability for the results.
[Added: 2019/05/21]
UNDP Sub-Regional Office Programme Team 2021/12 Initiated
2. Recommendation:

For all future projects, preparation of inception report and a detailed work plan may be made mandatory. The project document may specify the use to project management tools like Gantt Chart etc.

Management Response: [Added: 2017/07/03]

The project used tools to aid project management although a Gantt Chart wasn’t specifically used. Project documents do not specify PM tools beyond corporate requirements, as these vary by project type, resources and knowledge. While agreeing that more detail should have been provided especially through the joint work between the collaborating agencies, inception reports and joint work plans were prepared and utilized throughout the project period. The CO will be partnering with agencies through an upcoming initiative and a preliminary workshop has already been convened to flesh out the detailed work plan as well as discuss and agree on the coordination mechanism.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Detailed annual work plans will be made mandatory for all development projects and all Project Management Units will be mandated to use corporate Project Management tools including ATLAS and the Planning, Monitoring and Evaluation Toolkit
[Added: 2019/05/21]
UNDP Multi-Country Office 2021/12 Initiated
3. Recommendation:

In case of involvement of multiple agencies as project partners, it is important that each one of them prepares their inception report (including the detailed work plan and schedule for deployment of human resources). This inception report needs to be aligned with the overall timelines and work plan for the project at an aggregate level.

Management Response: [Added: 2017/07/03]

This recommendation is agreeable.  It should be noted however, that joint work plans and inception reports were evident during the project. Further the CO will be partnering with agencies through an upcoming initiative and a preliminary workshop has already been convened to flesh out the detailed work plan as well as discuss and agree on the coordination mechanism. The lead and supporting agencies have been identified for each output, and a Regional Coordinator specifically with the role of ensuring active collaboration and joint implementation by the agencies.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
For joint programming, costed annual and multi-year workplans will be prepared by each involved agency and these will be collectively reviewed and monitored to support accountability and efficiency.
[Added: 2019/05/21]
UNDP Multi-Country Programme Team 2021/12 Initiated
4. Recommendation:

The implementing agency should carry out a realistic assessment of the human resources which would be required at different times during implementation of the project. The assessment regarding the requirement of the human resources should consider the overall duration of the project. In case of shortfall in the availability of human resources, provision should be made to hire consultants to meet the shortfall.

Management Response: [Added: 2017/07/03]

During the project proposal phase the National Disaster Offices (NDOs) identified focal points to lead in-country implementation.  During implementation, however, in some cases, these focal points were re-assigned leaving a gap in implementation.  This gap was recognized and observed and it was for this reason that in two cases, countries’ Education Coordinators also acted as country leads for overall implementation of in-country activities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Capacity assessments will be prioritised during project design and the Letter of Agreement Annexes will be updated annually to ensure that costed project implementation support from UNDP is accounted for in annual project planning, particularly to reflect changes in national implementation capacity.
[Added: 2019/05/21]
UNDP Multi-Country Office Programme Team 2021/12 Initiated

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