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Mid Term Evaluation Report for Fiji Renewable Energy Power Project (FREPP)
Commissioning Unit: Fiji
Evaluation Plan: 2013-2017
Evaluation Type: Project
Completion Date: 04/2016
Unit Responsible for providing Management Response: Fiji
Documents Related to overall Management Response:
 
1. Recommendation:

A one-year extension of the EOP is recommended to allow sufficient time for the finalization of the pending activities and ensure that the achievements that have been accomplished to date are fully capitalized. Otherwise, the benefits of several of the activities that are still to be completed will be lost (i.e., adoption of the proposed RE support mechanisms and the standardized PPA for IPPs, approval of the national bio-fuel policy and the national electrification plan, etc.  

 

Management Response: [Added: 2017/02/15] [Last Updated: 2017/02/15]

DOE/FREPP submitted an official letter on 30th June requesting UNDP to extend the project. Supporting documents were finalized and submitted on 13th July. UNDP HQ is yet to decide on the request to extend the project from 1st July 2016 to 31st December 2017.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Decide on project extension request
[Added: 2017/02/15]
UNDP HQ 2016/07 Completed The request for extension was approved by UNDP and DOE is now working towards completing key remaining activities.
2. Recommendation:

The delay in getting the NEP 2014 endorsed by Government has caused substantial delays to the implementation of the planned activities under Outcome 1 and is considered to be critical in order to achieve the goals and objectives of the Project. Urgent actions should be taken to ensure that Cabinet endorses the NEP2014 ASAP. The Project Board in consultation with UNDP and DOE should decide on the best strategy for expediting the endorsement of the NEP 2014  

 

Management Response: [Added: 2017/02/15] [Last Updated: 2017/02/15]

 DOE should decide on the best strategy for expediting the endorsement of the NEP 2014.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Consult Permanent Secretary and Minister, Ministry of Infrastructure & Transport
[Added: 2017/02/15] [Last Updated: 2017/12/10]
DOE/FREPP 2017/12 Completed Policy Unit within the Ministry is looking to form a secretariat for the review of the NEP. ToRs for the Project Manager, Advisory Committee and NEP review have been drafted and send to GGGI (funder) for their perusal. Update (09 June 2017): Still pending awaiting Government's response as per follow up from UNDP in early June, 2017. August Update: On the NEP, currently the 1st draft has been completed and 2nd draft in final stages before circulation o stakeholders for comments History
3. Recommendation:

Discrepancies between DOE and ITC Services on how to handle the implementation of the Centralized Energy Database have resulted in substantial delays for the completion of this activity. The tendering of the contract for the implementation of the Centralized Energy Database should be done ASAP

Management Response: [Added: 2017/02/15] [Last Updated: 2017/02/15]

DOE/FREPP to request for ITC to prioritize this procurement request

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Consult ITC 2. Procure consultant 3. Commence consultancy 4. Complete consultancy
[Added: 2017/02/15] [Last Updated: 2017/12/10]
DOE/FREPP 2017/12 Completed Postponed to 2017. 1. Update on Progress (9June): Pending response from the Government to confirm progress on the action. August Update: Oceanic company has been selected to carry out this activity. Currently the company is working on the wireframe and sitemap of the data system. History
4. Recommendation:

Given the important level of attendance at the Investor Forum, with a high number of questions and debates it is strongly recommended to organize a follow up event to show progress made on the various actions undertaken by FREPP, provide an update on RE investment opportunities and communicate the changes that have been approved by Government as a result of the endorsement of the NEP 2014. This event should be planned for a date when concrete actions have taken

Management Response: [Added: 2017/02/15] [Last Updated: 2017/02/15]

DOE should take these into consideration

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Provide an update of expressions of interests received post-Forum, to date
[Added: 2017/02/15] [Last Updated: 2017/12/10]
DOE/FREPP 2017/12 No Longer Applicable [Justification: Project Closes by end of December and no longer this is applicable.]
Postponed to 2017 1. Update as at June 2017: Pending response from the Government on the progress of this action. History
Consult Permanent Secretary and Minister, Ministry of Infrastructure & Transport for their decision on a follow-up event
[Added: 2017/02/15] [Last Updated: 2017/12/10]
DOE/FREPP 2017/12 No Longer Applicable [Justification: No longer applicable as project is undergoing financial closure where this response is still yet to be updated by the Government]
Postponed to 2017. 1. Update as at June 2017: Pending response from the Government on updates for this action History
Implement decision
[Added: 2017/02/15] [Last Updated: 2017/12/10]
DOE/FREPP 2017/12 No Longer Applicable [Justification: No longer applicable as this project is undergoing Financial Closure with no update from the Government]
Postponed to 2017 1. Update as 09 June 2017: Awaiting response from the Government on the progress of this key action. History
5. Recommendation:

A prompt agreement should be reached with ADB on how to move forward with the preparation of National Electrification Plan or otherwise consideration should be given to reallocating the budget for this activity to other activities such as increasing the scope of assessing the feasibility of RE investments under Output 2.3 or organizing an another investor workshop as recommended under Outcome 3.

Among others, the linkage to other relevant planned activities as part of the proposed 2014 NEP and associated draft Strategic Action Plan needs to be considered including e.g.:

  • Prepare and consult on a new rural electrification policy that incorporates the results of the review of off-grid electrification (including its concession to third parties), FEA’s new electrification obligations, and the availability of an electrification fund. Prepare and consult on a comprehensive new national electrification master plan that shows how each un-electrified area of Fiji will be served in a least-cost manner, in a manner consistent with the rural electrification policy Prepare and consult on a review of existing funding mechanisms for rural electrification and design a new electrification fund, including a methodology to determine subsidy levels to different providers, that makes funding more transparent and easier to access by different stakeholders
Management Response: [Added: 2017/02/15] [Last Updated: 2017/11/01]

The Project Board, at its meeting on 22nd March 2016, were advised that Output 4.2 (Completed and Approved National Electrification Master Plan) will be funded by ADB. The Board agreed that since ADB would be funding this exercise, the output could still be included as part of FREPP but would be classified as 'completed by ADB'.

 

ADB have not perform to carry out this output therefore, DOE is searching for other interested donors to carry out the Electrification MasterPlan

Key Actions:

6. Recommendation:

An urgent action is needed to recruit a replacement for the Project Manager which resigned in May 2015 and has not yet been replaced. Also, a temporary replacement for Project Manager Assistant should be hired since the latter will be going on maternity leave in the coming weeks.

Management Response: [Added: 2017/02/15] [Last Updated: 2017/02/15]

The replacement for the Project Manager has been recruited already.  The Project Board, at its meeting on 22nd March 2016, were advised that UNDP should recruit the Project Manager Assistant on behalf of DOE as project vacancies are temporarily on-hold

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop the ToR
[Added: 2017/02/15] [Last Updated: 2017/12/10]
UNDP 2017/12 Completed ToR has been developed and shared with DOE/FREPP for comments. Update as at 9 June 2017: Awaiting response from Government on the progress of this key action August Update: The vacancy of the Project Assistant is still vacant despite numerous plea. FREPP has raised this up to management. History
Recruit the Project Manager Assistant
[Added: 2017/02/15] [Last Updated: 2017/12/10]
UNDP 2017/12 Completed Interview was done in 2015 through the Government process ,however Minister is yet to approve the recommended candidate Update as t 9 June 2017: Awaiting response from Government on the progress of this key action 2017 Comments (Dec): Project is undergoing financial closure. History
7. Recommendation:

Additional funding will be needed to support establishing the proposed Multi Sector Regulatory Agency or to strengthen the regulatory mandate of the current economic regulator (i.e., FCC).

Management Response: [Added: 2017/02/15]

This is beyond the project and will therefore be implemented by DOE

Key Actions:

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