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Final Evaluation support to the electoral cycle in jordan
Commissioning Unit: Jordan
Evaluation Plan: 2013-2017
Evaluation Type: Project
Completion Date: 09/2017
Unit Responsible for providing Management Response: Jordan
Documents Related to overall Management Response:
 
1. Recommendation:

The Chairman and the Secretary-General of the IEC should as soon as possible convene a meeting with the senior management of the UNDP country office and the CTA to agree on the exact tasks to be performed by UNDP, taking fully into account the tasks expected to be performed by other partners, including IFES and the ECES.

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

UNDP has already held a meeting on 1 May 2017 with the IEC Chairman to discuss the role of UNDP in relation to electoral assistance for the August 2017 elections and other activities envisaged by the Project Document signed on 8 February 2017.  The IEC requested a second meeting to take place to finalize areas of support. In the meantime, the project has been providing support upon the written request of the IEC to deploy a Voter Registration Advisor in support of voter registration activities, and a Procedures Advisor in support of the development of a polling and counting handbook.  The project has also received a verbal request from the Board of Commissioners to support the development of an Automated Ballot Design Software system.  It is envisaged that a second meeting will be scheduled in June 2017.

UNDP will also request a coordination meeting with the EU and USAID to ensure a coordinated and collaborative approach in terms of the activities being implemented by UNDP, IFES and ECES. It is envisioned that this meeting will also enable a more effective approach to coordination of international electoral assistance in Jordan.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP and IEC will meet to discuss and agree on the tasks to be performed by UNDP in relation to the August 2017 elections and other activities envisaged by the Project Document signed on 8 February 2017.
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP IEC 2017/05 Completed History
UNDP will propose a coordination meeting with IEC, EU, ECES, USAID and IFES to coordinate efforts and to identify areas for collaboration and best use of resources.
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP IEC 2017/05 Completed History
2. Recommendation:

An obvious role for UNDP would be to immediately embark on a mapping exercise to establish precisely who is doing what in the area of electoral assistance and related areas of political and civil participation that can be relevant to elections, as the basis for setting up a donor/partner coordination mechanism under the overall guidance of the IEC (and involving also the Ministry of Planning and International Cooperation, which has responsibility for managing international aid to Jordan)

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

UNDP concurs with the conclusion of the final evaluation that there has been a variable approach to coordination of international electoral assistance, despite efforts by UNDP to initiate a structure for such activity. UNDP has conducted a mapping exercise of actors (donors and implementing partners) in the field of electoral assistance as a similar recommendation was made in the Mid-Term Evaluation of November 2014. The most recent mapping was conducted in September 2016 and this should be updated, and maintained.

Based on lessons learned from 2012-2017, UNDP will propose that a mechanism is established involving all relevant governmental and international agencies to ensure appropriate and effective coordination of international electoral assistance. Assuming there is consensus to establish such a mechanism, UNDP stands ready to support the IEC and MOPIC in the facilitation of the mechanism to achieve effective information sharing and regular discussions to ensure best use of donors’ resources and efforts, especially in areas where there may be emerging needs.  Through the offices of the Resident Coordinator, the UN also stands ready to support the IEC and MOPIC in conducting regular international community meetings and information sharing on electoral issues.  UNDP also stands ready to support all national and international stakeholders in coordination and information-sharing efforts through the facilitation of an Elections Working Group that involves all relevant groups.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP will conduct a mapping of all areas of electoral assistance being provided in Jordan.
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP 2017/06 Completed History
UNDP will propose a meeting with IEC, MOPIC and other donors on establishing a mechanism for regular donor/partner coordination on electoral assistance and related areas.
[Added: 2017/06/11] [Last Updated: 2018/06/19]
UNDP IEC MOPIC 2018/06 No Longer Applicable [Justification: The meeting was proposed, but was not accepted by the IEC.]
History
If agreed by parties, UNDP will support the facilitation of regular meetings to coordinate electoral assistance
[Added: 2017/06/11] [Last Updated: 2018/06/19]
UNDP IEC MOPIC 2018/06 No Longer Applicable [Justification: the meeting was proposed, but was not accepted by the IEC.]
History
If agreed by parties, the UN Resident Coordinators’ Office will support the facilitation of meetings of the diplomatic & international community; If agreed by parties, UNDP will support the conduct of meetings of an Elections Assistance Working Group to facilitate effective information sharing amongst agencies engaged on electoral assistance.
[Added: 2017/06/11] [Last Updated: 2018/06/19]
UNRC UNDP IEC MOPIC 2018/06 No Longer Applicable [Justification: The meeting was proposed, but was not accepted by the IEC.]
History
3. Recommendation:

As the 2013 capacity development strategy with its associated operational plan has now been under implementation for almost four years, the IEC may wish to request UNDP to immediately initiate a follow-up capacity assessment to establish where new capacity development initiatives should focus over the next four years. Such an assessment would enable the IEC to better manage both ongoing and new capacity developments initiatives

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

UNDP is pleased to note the positive references made in the final evaluation to the impact and effectiveness of the 2013 Capacity Development Assessment and Strategy, which was prepared by the IEC with the support of the project. The Strategy subsequently led to the Capacity Development Plan adopted in 2014 that provided the framework for the capacity development efforts undertaken by the IEC for the period 2014-2016. The Assessment and Strategy was based on the direct lessons learned of the IEC during the 2013 parliamentary elections. In the light of the 2016 and 2017 elections, it would appear highly relevant to conduct and institutionalize a review of the Capacity Development Strategy, to assess its impact and effectiveness, and to identify continued areas of need. It is noted the Mid-Term Evaluation in November 2015 had made a recommendation for a pre-election review of the Strategy to take place, and this had been included in the UNDP Annual Work Plan for 2016; however, the proposed review was postponed at the IEC’s request.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
As part of its discussions related to current project activities (see Recommendation 1), UNDP will propose to the IEC that it supports the conduct of a Capacity Development Review following the conduct of the 2017 elections.
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP 2017/06 Completed History
If agreed by parties, UNDP will conduct a comprehensive review of the Capacity Development Strategy
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP 2017/12 Completed History
4. Recommendation:

Based on the results of the assessment, UNDP should also advise the IEC on the utilization of Jordanian and other Arab expertise as appropriate that may be called upon in the context of future activities.

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

UNDP consistently promotes the use of national and regional expertise on electoral assistance. In addition to the work implemented by the SECJ Project (which uses comparative experiences from across the region), UNDP has facilitated the close involvement of the IEC in the activities of the UNDP Regional Electoral Assistance Project, which includes engagement in the Arab Network of Election Management Bodies.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
For future activities identified by the assessment, UNDP will review and prioritise opportunities for building national and regional capacity on electoral expertise, including through recruitment of short-term consults.
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP 2017/09 Completed History
Through its links with the Regional Electoral Assistance Project, UNDP Jordan will continue to facilitate opportunities for the IEC to engage in networking with their regional peers.
[Added: 2017/06/11] [Last Updated: 2020/12/31]
UNDP 2020/12 Completed UNDP Jordan will continue to facilitate opportunities for the IEC to engage in networking with their regional peers. History
5. Recommendation:

The IEC may also wish to request UNDP to support the development of benchmarks for an exit strategy for international electoral assistance with a view to developing a common view as to when such assistance should come to an end.

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

UNDP concurs that it is appropriate for the definition of an exit strategy for UN electoral assistance in Jordan, especially in relation to technical assistance to the IEC given their improvements in technical capacity.For current and future programming (see Recommendations 1 and 9), UNDP will engage the IEC in defining a clear exit strategy for activities in terms of assistance to the IEC.This work will include identification of clear baselines, indicators and goals.

UNDP stands ready to support the IEC and other assistance providers in the development of clear and consistent indicators for electoral assistance to Jordan, and for defining a common approach to exit strategy.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
As part of its development of current and future programming (Recommendations 1 and 9), UNDP will work with the IEC on defining an exit strategy for UN electoral assistance
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP 2017/06 Completed History
UNDP will offer to IEC and other relevant agencies to support a process for defining indicators etc. for an exit strategy for electoral assistance
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP IEC 2017/09 Completed History
6. Recommendation:

The possibility of the IEC benefitting more extensively from technical support available from integrated country and regional activities managed by the UNDP Regional Hub in Amman should be explored further, including in terms of increased ‘peer learning’ through the regional electoral project. It should also include exploring with the regional project’s donors the possibility of opening a ‘country window’ for Jordan for support in relevant areas.

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

As noted in its response to Recommendation 4 above, UNDP will continue to facilitate engagement between the IEC and other electoral actors in Jordan with the UNDP Regional Electoral Support project implemented by the Global Programme on Electoral Cycle Support via the UNDP Regional Hub.  Primarily, these activities are expected to include engagement of the IEC in the Arab Network of Election Management Bodies, of the National Centre for Human Rights in electoral activities by the Arab Network of National Human Rights Institutions, and of civil society organisations and other groups in related activities on women, youth and knowledge-sharing. This work includes specific ‘peer learning’ opportunities, including e-learning courses and workshops.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Through its links with the Regional Electoral Assistance Project, UNDP Jordan will continue to facilitate opportunities for the IEC and other electoral actors in Jordan to engage in networking and other learning opportunities with their regional peers.
[Added: 2017/06/11] [Last Updated: 2020/12/31]
UNDP 2020/12 Completed UNDP Jordan facilitated opportunities for the IEC and other electoral actors in Jordan to engage in networking and other learning opportunities with their regional pee History
7. Recommendation:

In the post-electoral period, the project should provide support and advice to the IEC on lessons learnt from the 2016 and 2017 electoral processes, as envisaged by the 2016 NAM, and which may also involve a review of the legislative and procedural framework.  This work is likely to contribute significantly towards identifying where future UN assistance may be required

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

UNDP played a major supporting role in facilitating an effective and wide-ranging lessons learned activities by the IEC following the 2013 parliamentary elections, and of by-elections in 2014 and 2015.  UNDP. Three key outcomes of these lessons learned from the 2013 were: the conduct of the Capacity Development Strategy; identification of areas where legislation needed amendment; establishment of a Procedures Working Group to establish an improved procedural and regulatory framework for the 2016 elections. The IEC conducted only a limited lessons learned following the 2016 elections, but it is envisaged that a broader, comprehensive process will need to be undertaken following the 2017 elections, and that this process would include both sets of elections.  As noted in the final evaluation, the UN Needs Assessment Mission identified the conduct of a lessons learned as a major added value of the UNDP project, and this is also reflected in the new Project Document. The conduct of a lessons learned would also be a key element in the review of the Capacity Development Strategy (envisioned in Recommendation 3 above), and in defining an exit strategy (envisioned in Recommendation 5 above).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
As part of its discussions related to current project activities (see Recommendation 1), UNDP will propose to the IEC that it supports the conduct of a lessons learned process following the conduct of the 2017 elections.
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP 2017/06 Completed History
If agreed by parties, UNDP will participate in lessons learned process.
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP 2017/12 Completed History
8. Recommendation:

In conjunction with EAD/DPA and the Jordanian authorities, a review should take place of the ongoing UN electoral assistance. The review can ascertain whether further UN electoral assistance is required, and the type of assistance to be provided, given the change in circumstances of improved IEC capacity and the delivery of assistance by other providers. A useful time for that review may be after the municipal and governorate elections. The review will determine whether a further UNDP project should be developed after the end of the current IPPJ project in June 2018 to the end of the currently envisaged period of UN electoral assistance in December 2020, as mandated by the 2016 NAM.

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

A Needs Assessment Mission (NAM) was conducted in February 2016 following a request from the Jordanian authorities (including the IEC and MOPIC) for the continuation of UN electoral assistance to 2020. Upon the recommendation of the NAM, a mandate for the continuation of electoral assistance was approved by the Under Secretary-General for Political Affairs in his capacity as UN Focal Point for Electoral Assistance. Following the 2017 elections and ahead of the formulation of a new project for electoral assistance, it will be a standard policy for UN EAD and UNDP to review the usefulness and relevance of continued assistance to the IEC, and on related areas of electoral assistance.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP in consultation with the IEC and other actors will prepare a report on its electoral assistance for the 2016 and 2017 elections and identify possible areas for continued electoral assistance for the period 2018-2020.
[Added: 2017/06/11] [Last Updated: 2017/12/07]
UNDP IEC 2017/12 Completed History
UN EAD and UNDP will liaise with the Jordanian authorities, including the IEC, in a review of the proposed electoral assistance for the period 2018-2020.
[Added: 2017/06/11] [Last Updated: 2018/06/20]
UNDP UN EAD 2018/06 No Longer Applicable [Justification: There has been no request by the Jordanian authorities for a further review, extension or expansion of the mandate]
History
In the case that the proposed activities are outside the scope of the current mandate (in terms of time period, and/or in terms of substantive work), the Jordanian authorities may request that the UN conduct a Needs Assessment Mission, or a Desk Review, to consider an extension or an expansion of the mandate for future electoral assistance.
[Added: 2017/06/11] [Last Updated: 2018/06/19]
UNDP UN EAD 2018/06 No Longer Applicable [Justification: There has been no request by the Jordanian authorities for a further review, extension or expansion of the mandate. ]
History
9. Recommendation:

Subject to a request from the relevant Jordanian authorities, consideration could be given to UNDP support in one or more of the following areas: development of improved legal regulatory frameworks; adoption of new practices (such as OCV and improved use of IT); and enhanced support to civil society.

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

As noted above in relation to Recommendation 8, UNDP will conduct a post-electoral review and identify possible areas where UN electoral assistance may be requested or is relevant. This may include the areas identified in this recommendation, and may also include areas such as measures to promote the use of electoral data. In the case that the proposed areas are outside of the current mandate for UN electoral assistance, and upon a request from the Jordanian authorities, a UN Needs Assessment Mission or Desk Review may be conducted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP will liaise with the IEC and other electoral actors, to identify possible areas for electoral assistance for the period 2018-2020.
[Added: 2017/06/11] [Last Updated: 2018/03/26]
UNDP UN EAD 2018/03 Completed History
In the case that the proposed activities are outside the scope of the current mandate (in terms of time period, and/or in terms of substantive work), the Jordanian authorities may request that the UN conduct a Needs Assessment Mission, or a Desk Review, to consider an extension or an expansion of the mandate for future electoral assistance.
[Added: 2017/06/11] [Last Updated: 2018/06/19]
UNDP UN EAD 2018/06 No Longer Applicable [Justification: There has been no request by the Jordanian authorities for a further review, extension or expansion of the mandate. ]
History
10. Recommendation:

Depending on the recommendations made by the proposed post-electoral review of future UN/UNDP electoral assistance in Jordan, there may or may not be a need to formulate a new project structure and to raise additional financial resources for UNDP support to the IEC after June 2018.

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

As part of its identification of possible areas for UN electoral assistance in the period 2018-2020, UNDP will deploy a formulation mission to define its electoral activities. As per standard policies and procedures, the formulation mission will consult closely with the IEC and other electoral actors in order to determine where technical assistance may be appropriate in relation to electoral management as well as other possible areas of electoral assistance that may be relevant to the Jordanian authorities. In the case  of agreement with Jordanian authorities for the continued delivery of UN electoral assistance, and on the assumption that the request for assistance is in line with the appropriate mandate, UNDP will liaise with all relevant parties in the design of a project structure and to mobilize required resources.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP will liaise with the IEC and other electoral actors, to identify possible areas for electoral assistance for the period 2018-2020.
[Added: 2017/06/11] [Last Updated: 2018/06/20]
UNDP 2018/06 No Longer Applicable [Justification: As there has been no request by the Jordanian authorities for a further review, extension or expansion of the mandate, there has been no necessity to deploy a formulation mission. ]
History
In the case of a decision to proceed in the continued delivery of UN electoral assistance, UNDP will deploy a formulation mission to define and develop an effective project structure to deliver on electoral assistance.
[Added: 2017/06/11] [Last Updated: 2018/06/19]
UNDP 2018/06 No Longer Applicable [Justification: As there has been no request by the Jordanian authorities for a further review, extension or expansion of the mandate, there has been no necessity to deploy a formulation mission]
History
In the case of a decision to proceed in the continued delivery of UN electoral assistance, UNDP will liaise with relevant parties in the mobilization of resources.
[Added: 2017/06/11] [Last Updated: 2018/06/19]
UNDP 2018/06 No Longer Applicable [Justification: As there has been no request by the Jordanian authorities for a further review, extension or expansion of the mandate, there has been no necessity to deploy a formulation mission]
. History
11. Recommendation:

The UN Resident Coordinator and UNDP Country Director initiate a dialogue with the appropriate Jordanian Authorities to ascertain their interest in pursue the above-mentioned objectives and in parallel discuss the possibility of joint UN programming in this area.  The scope of such an initiative would go well beyond UNDP’s current main focus on the IEC but does reflect UNDP’s global developmental policy for broader engagement in relation to political and civil participation in line with the Sustainable Development Goals (SDGs). This could include further work with many more political actors including not only the political parties and the parliament, but also the media, civil society as well as women (as voters, candidates for political office and political officeholders) and youth (as constructive and committed citizens of Jordan, including as voters).

Management Response: [Added: 2017/06/11] [Last Updated: 2021/01/12]

In line with its global policy, UNDP is in dialogue with the Jordanian authorities in the development of a programme to support and strengthen inclusive political processes in Jordan and, in particular, to engage with democratic institutions in order to improve citizen participation, transparency and accountability in line with the 2030 Agenda and, in particular, Sustainable Development Goal 16. This approach includes parliamentary development, decentralisation, electoral processes, and support to promoting political participation by women and youth.  Such an approach envisages engagement on an integrated and transversal approach to political participation with different institutions and different actors.  UNDP has developed the Inclusive Political Processes in Jordan project as an initial start-up to this effort, and will engage in further dialogue and consultation in formulating a new, longer-term programme. In a related approach, and in love with UN and UNDP global policies, UNDP will seek to develop joint programming with UN agencies on areas related to political participation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP will continue its implementation of the current IPPJ project activities with the IEC and the House of Representatives,
[Added: 2017/06/11] [Last Updated: 2018/06/19]
UNDP 2018/06 Completed History
UNDP will continue dialogue with Jordanian authorities in the broader , long-term development of an inclusive political processes approach in support of democratic institutions and enhanced political participation.
[Added: 2017/06/11] [Last Updated: 2018/06/19]
UNDP 2018/06 Completed History
UNDP will continue its collaborative engagement with UN agencies to deliver joint and integrated activities on political participation and inclusive political processes, and to identify effective opportunities for joint programming.
[Added: 2017/06/11] [Last Updated: 2018/06/19]
UNDP 2018/06 Completed History

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