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BRA09/G32 -Catalyzing the contribution of Indigenous Lands to the conservation of Brazil’s forest ecosystems
Commissioning Unit: Brazil
Evaluation Plan: 2017-2021
Evaluation Type: Project
Completion Date: 06/2017
Unit Responsible for providing Management Response: Brazil
Documents Related to overall Management Response:
 
1. Recommendation:

 

 The Steering Committee, with its equal representation of government agencies (MMA and FUNAI) and indigenous representatives, represented an important innovation by the Project. However, its operation was irregular. The interviews showed that its powers were not very clear to its members in terms of whether the Committee was a forum for decision-making or just monitoring.

Recommendation 1: In new initiatives involving indigenous peoples and government agencies, the monitoring and operation of the Project Steering Committee (with the participation of indigenous leaders and government officials) should be safeguarded. Its duties and responsibilities, including the committee's decision-making level and its role in monitoring, social oversight, and evaluation should be better defined. The meetings should be regular, and evaluations, decisions and modifications suggested by the committee should be recorded.

Management Response: [Added: 2017/11/03] [Last Updated: 2017/11/03]

The project acknowledge the importance of Project Steering Committment and will safeguard in case of new projects. 

Key Actions:

2. Recommendation:

 

The Outcome indicators formulated for the Project text did not follow the criteria of simplicity, objectivity, and measurability. The text of the indicators was overly complex, and the provision on feasibility of monitoring was inadequate. Throughout the Project, the PMU tried to respond to this complexity, reporting activities and results that met the outcomes. However, the original design of the indicators hindered their effective use to measure the achievement of expected outcomes.

Recommendation 2.1: In a forthcoming initiative, the process of elaboration of indicators (during the stage of Project definition and planning) should be discussed among participating consultants and bodies. There should be a specific check on the quality of the indicators proposed to ensure their feasibility as Project instruments.

Recommendation 2.2: After the beginning of the Project, there should be an opportunity to correct any problems with the indicators, or replace them, while maintaining their original intent . The identification of problems should be carried out during the Mid-term Review, and a substantive review should be proposed. The Review should not be guided by the guarantee of success in achieving the goals, but by indicators' feasibility of measurement. Suggestions for modifications, brought about by the reality of Project implementation, can be gathered by the executing team, consolidated before the Mid-term Review, and discussed during it.

Management Response: [Added: 2017/11/03] [Last Updated: 2017/11/03]

The project acknowledge the importance of  SMART indicators and will  provide special attention to it in new projects. 

Key Actions:

3. Recommendation:

 

The design of the PMU in the GATI Project did not have an area or personnel responsible for monitoring progress towards the goals set out in the ProDoc. All of the responsibility for implementing the monitoring befell the team responsible for implementing the activities. The lack of a team or a professional responsible for monitoring indicators also hindered their analysis and monitoring.

Recommendation: In new initiatives, ProDocs should provide for an area or personnel to be responsible for monitoring indicators, which can be combined with Project communication tasks. The designated monitoring individual/ team could be responsible for monitoring activities, progress of indicators, assessing the strategies employed, and the systematization and dissemination of information at different levels: steering committee, institutional reports, donors, publications to disseminate results, etc

Management Response: [Added: 2017/11/03] [Last Updated: 2017/11/03]

The PMU acknowledge the relevance of  monitoring progress, Special attention to monitoring will be provided in future initiatives. 

Key Actions:

4. Recommendation:

Conclusion 4: After the beginning of the Project in 2010 and the establishment of the PMU in the following year, there was a period of consultation and discussion with the indigenous peoples of the 32 areas to obtain consensus among beneficiaries about the planning of local actions. This activity of consultation was extensive and took a long time during the Project, requiring further extension of its end date.

 

Lesson learned: The activity fulfilled the guidelines of Convention 169 of the International Labour Organisation, comprising the requirement for prior consultations to obtain free and informed consent of the groups involved before the implementation of any public policy or government action. This period of consultation, however long, generated opposite reactions among beneficiaries: while it strengthened the Project by increasing indigenous participation and receiving from the groups the direction necessary for action, increasing the chances of positive outcomes, it also created expectations regarding performance that were frustrated by the delay of the very consultation stage. In addition, the expansion of the number of reference areas also required longer consultations. However, direct communication with indigenous groups in the villages, and not only through individuals representing communities, was instrumental for Project strengthening.

Recommendation: In a forthcoming initiative in the same subject area, a more expedited plan should be prepared, based on the Project experience. Communities already consulted and with their plans already defined, could start their activities while other indigenous lands are being consulted. This reduces the chances of frustrated expectations. In this way, the Project will not suffer as many delays in implementing the activities

Management Response: [Added: 2017/11/04]

In a forthcoming initiative i a more expedited plan will be prepared, based on the Project experience. 

Key Actions:

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