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Evaluación Final del proyecto Creación de capacidades de Acuerdos Multilaterales Ambientales (Capacity building for mainstreaming MEA objectives into inter-ministerial structures and mechanisms
Commissioning Unit:Costa Rica
Evaluation Plan:2018-2022
Evaluation Type: Project
Completion Date:04/2018
Unit Responsible for providing Management Response: Costa Rica
1. Recommendation:

Communication processes within the key stakeholders and actors must be improved and prioritized.

Management Response: [Added: 2018/06/21]

UNDP will ensure that all channels of communications between all stakeholders are improved.   

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) Reinforced the organization of coordination meetings between stakeholders with objective to know progress and challenges in project´s implementation. 2) The LPAC process in the Country offices updates so that as many stakeholders of a project participate since project start. 3) UNDP internal exercise about which of all stakeholders needs a special attention or prioritization in project´s implementation process.
[Added: 2018/06/22] [Last Updated: 2019/01/15]
UNDP Officer 2018/12 Completed
2. Recommendation:

Focal points should identify common entry points to start developing a common working agenda, and support the institutionalization of the coordination mechanism, so that those more structural elements can be overcome.

Management Response: [Added: 2018/06/21]

Joint meeting between UNDP and MEA focal points in order to identify ways to achieve institutionalization of the coordination mechanism.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) Meeting with key stakeholders to identify common entry points. 2) Identify structural elements which potentially could be affect the institutionalization of the coordination mechanism
[Added: 2018/06/22] [Last Updated: 2019/01/15]
UNDP Officer in coordination with MINAE 2020/12 Completed
3. Recommendation:

A project management unit should give the correct degree of involvement to institutional representatives at the design and implementation levels and support the completion of intra and interinstitutional agreements. 

Management Response: [Added: 2018/06/21]

MINAE will work in establishment of group to ensure the correct integration of institutional representatives to support different initiatives

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) Committee’s establishment. 2) Identify institutional representatives and strategic action what will implemented
[Added: 2018/06/22] [Last Updated: 2019/01/15]
MINAE focal point 2020/12 Completed
4. Recommendation:

Since project implementation may not allow to prioritize baseline building processes, due to financial or time constraints, baselines must be constructed or identified during the project design.

Management Response: [Added: 2018/06/21]

Baseline included in project design according the availability of data. UNDP to improve data management for baseline development

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) UNDP will improve internal data collection and data management to improve baselines of projects
[Added: 2018/06/22] [Last Updated: 2019/01/15]
UNDP officer 2018/12 Completed
5. Recommendation:

Projects must achievable targets, considering not only the ultimate objectives to be achieved, but elements of the current political, economic, social and institutional context.

Management Response: [Added: 2018/06/21]

Projects respond to different implementation contexts, they include different development dimensions challenges in the country. In this regard adaptive capacity of project implementation of UNDP is key. In order to address the recommendation UNDP is to improve context analysis to support project outcomes beyond targets.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) UNDP to conform a context analysis team to identify ways in which project can contribute broadly to developmental challenges.
[Added: 2018/06/22] [Last Updated: 2019/01/15]
UNDP officers and Auxiliary Resident Representative 2018/12 Completed
6. Recommendation:

Projects need a tailored strategy not only for the production but for the management of the information generated through its activities.

Management Response: [Added: 2018/06/21]

UNDP Costa Rica developed a knowledge management strategy to ensure that all results achieved by the projects have a good communication and information actions to promote our efforts and contributions to country development.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) Ensure that knowledge management strategy to be implemented by all projects according with their situation.
[Added: 2018/06/22] [Last Updated: 2019/01/15]
UNDP Communication focal point 2018/12 Completed
7. Recommendation:

The direction of a project shouldn’t be assumed by high-ranking officers such as ministers, since the load of work they normally experience may prove detrimental to their performance as project directors.

Management Response: [Added: 2018/06/21]

UNDP doesn’t have a policy to designate an institutional counterpart who will assume national director role. And in this case, the Minister designation who assumed the role of project director was an initiative by his self. By the contrast, sometimes this situation is very positive to the project and there are some advantages for example in terms of actions definition and decision-making process which thanks that there was a Minister in the head was very success and reflected grade of institutional commitment for the initiative.

Considering the recommendation will suggest on a case by case basis that Ministers assign only technical staff as Project directors to avoid delays. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) UNDP will suggest on a case by case basis that Ministers assign only technical staff as Project directors to avoid delays.
[Added: 2018/06/22] [Last Updated: 2019/01/15]
Program Officer and Auxiliary Resident Representative 2018/12 Completed
8. Recommendation:

Validation and revision processes should comply with an established schedule, to give fluidity to the implementation of activities. 

Management Response: [Added: 2018/06/21]

UNDP applies policy and actions to ensure a good M&E process which support the project implementation. In some cases projects face challenges that affect the schedule and fluidity in the implementation of activities. UNDP will strengthen M&E scheduling

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) M&E scheduling strengthened through more strict revision of project milestones and monthly to support project implementation and manage the different situations that affect project results and timely implementation
[Added: 2018/06/22] [Last Updated: 2019/01/15]
M&E Specialist within Program Officer 2018/12 Completed
9. Recommendation:

To sustain strategic interventions, financial and operational planning must be not only linked but part of programmatic priority planning.

Management Response: [Added: 2018/06/21]

MINAE will ensure coherence between financial and operational planning.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) Operational Annual Plans will reflect action contained in NBSAP, National Climate Change Strategy, NDCs
[Added: 2018/06/22] [Last Updated: 2019/01/15]
MEA Focal Points 2020/12 Completed
10. Recommendation:

A process to make sure that MEA convention focal points have greater negotiation skills and are able to devote more time to the responsibility of being the key player of the government for that convention should be determined.

Management Response: [Added: 2018/06/21]

UNDP and UN partners to include MEA Focal points in negotiation skills training

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1) Plan annual training by UNDP 2) Invite MEA Focal points to training
[Added: 2018/06/22] [Last Updated: 2019/01/15]
UNDP Officer 2018/12 Overdue-Initiated

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