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Terminal Evaluation_ Liberia Decentralization Support Programme
Commissioning Unit: Liberia
Evaluation Plan: 2013-2019
Evaluation Type: Project
Completion Date: 10/2019
Unit Responsible for providing Management Response: Liberia
Documents Related to overall Management Response:
 
1. Recommendation:

3.4 Recommendations

Design and Strategy

Recommendation 1. UN strategic SDG interventions: 

The UN should also strategize and MIA in its quest to roll out and operationalize the LGA 2018 ensure that the SDGs are mainstreamed and reported on systematically within the SDG Development Cooperation Framework.

Management Response: [Added: 2020/09/10] [Last Updated: 2020/11/14]

In order to roll out and operationalize the LGA, the UNDP in collaboration with the Ministry of Internal Affairs (MIA) and the Governance Commission (GC) articulated a second phase of the Liberia Decentralization Support Programme (LDSP PHASE II) linked to SDGs 1, 5, 16 and 17 , UNSCDF  (2020-2024) Pillar IV as well as the Government of Liberia Propoor Agenda for Prosperity and Development (PAPD) Pillar IV (Governance and Prosperity. Additionally, the MIA completed a 10 year Implementation Plan of the Local Government Act (LGA) . The plan presenta a roadmap for the rollout and implementation of the LGA 2018 to move Liberia from centralization to decentralization in a phased approach.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop a roadmap for the LGA implementation.
[Added: 2020/09/10] [Last Updated: 2021/07/16]
Ministry of Internal Affairs and Governance Commission 2023/06 Not Initiated History
2. Recommendation:

Design and Strategy

Recommendation 2. M&E Systems:

There is need for a robust M&E Framework and system to guide full implementation of the program from a Results Based Management perspective. 

This is because of the following:

• Indicators are key components of design and log frame and should be set at design with their intention made clear: to determine a project’s progress, impacts, and effects.

• Baseline indicators should be sought or set for all expected outputs and outcomes. Without measurable baseline data impact or effect cannot be measured nor attributed to an intervention. • Target indicators should be realistically set; that is, they must be set within the capability to be achieved given the resources, time frame, and capacities.

• Means of verification should be included in the design and be methodologically robust and time bound in order to give validity not only to monitoring but also to the analysis of effects, outcomes, results and impact. 

Management Response: [Added: 2020/09/10] [Last Updated: 2020/11/14]

The recommendation is well noted. Several evaluations of the LDSP programme have acknowledged the need for improvement in the M & E mechanism.  In order to correct this deficiency, the programme has developed an M & E plan in accordance with UNDP’s programming policies and procedures. Additionally, an M & E Officer is to be hired to put into place a robust integrated national monitoring and evalustion /reporting and knowledge management system.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
M & E plan to be developed
[Added: 2020/09/10]
UNDP, MIA, GC 2020/05 Completed
3. Recommendation:

Design and Strategy

Recommendation 3. LDSP Management Systems:

Streamline management and organizational systems that hinder timely implementation, such as issues associated with delays in disbursements, lengthy procurement processes, and lack of coordination between partners. In this case the NDIS (PMU) should in future be fully constituted and filled with adequate staffing and empowered especially the head to have specific Program Bank Account as well as financial management powers in consultation with Ministry heads.

Management Response: [Added: 2020/09/11] [Last Updated: 2020/11/14]

The LDSP which involves all the Ministrie, Agencies and Commissions (MACs), has been positioned largely under the responsibility of the MIA, a Ministry in charge of local governance, where the secretariat for program implementation (NDIS)  is based. This is relevant for local government reform as this Ministry has over-sight responsibility for all the local governance chain. However, based on recommendations from other evaluations, the new programme will adapt the Direct Implementation Modality (DIM) wherein UNDP will be responsible to provide support to all programme implementation activities due to capacity gap. This will continue simultaneously  with the associated  capacity building programme to have the MIA assume full responsibilities.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Capacity building initiatives embedded in new programme implemented.
[Added: 2020/09/11]
MIA, GC,UNDP 2024/10 Initiated
4. Recommendation:

Design and Strategy

Recommendation 4. Gender Mainstreaming:

The Decentralization processes should in future ensure and enhance integration of gender aspects of the program as well as follow up on the full development of a Gender Policy and Strategy in the MIA or Ministry in Charge of Local Government that will guide in the operationalization of the LGA.

Management Response: [Added: 2020/09/11] [Last Updated: 2020/11/14]

The previous LDSP Project developed a draft local gender policy which is planned to be completed and validated during the second phase. Plans are also underway to recruit a gender officer who will be responsible to lead gender responsive decentralization interventions as one of the strategies that will be employed to further promote gender equality in the development of Liberia’s subnational governance system. A gender mainstreaming strategy has also been proposed to be implemented during the course of the 2020 to 2024 implementation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recruit Gender Officer.
[Added: 2020/09/11] [Last Updated: 2021/07/16]
UNDP 2021/06 Completed The Ministry of Gender has assigned a gender focal person to support the Ministry of Internal Affairs and the LDSP II Project. History
Finalize the draft Gender Policy.
[Added: 2020/09/11] [Last Updated: 2021/12/30]
MIA 2021/12 Completed The Gender Policy was finalized and has been distributed. History
5. Recommendation:

Design and Strategy

Recommendation 5. Resource Mobilization Strategy:

As the GoL prepares and plans to roll out the LGA 2019 and fully decentralize, there is need to have a robust Resource Mobilization Strategy highlighting key areas of concern and drivers of Decentralization such as Infrastructure and Communication as well Institutional Development and Capacity Building Resource requirements.

Management Response: [Added: 2020/09/11] [Last Updated: 2020/11/14]

Budget of the LDSP Phase II is tagged at USD19 million covering the period 2020-2024. All funding partners from phase I will be engaged to provide similar or enhanced levels of support received during the first phase.  As part of sustaining the programme, GOL will be encouraged to include the LDSP programme as part of Governement’s annual budgetary process. UNDP will engage Liberia’s developments partners to support the LDSP II.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Resource mobilization with key donor partners.
[Added: 2020/09/11]
UNDP, MIA, GC 2023/12 Initiated
6. Recommendation:

Government of Liberia

Recommendation 1. Political Will and Support: LDSP having achieved an important milestone of enacting the Local Government Act 2018, the GoL should fast track its operationalization as well as put in place all the required regulations, strategies, plans etc. The government should take full charge and ensure that LGA Implementation Plan is fact tracked and owned so that all the other procedures and process are realized in order to consolidate the gains of the LDSP. 

Management Response: [Added: 2020/11/10] [Last Updated: 2020/11/14]

Key Actions:

7. Recommendation:

Government of Liberia

Recommendation 2. Signing powers and Partial De-concentration: In order to fully de-concentrate services from the central government, the CSCs should be fully given signing powers on the documents and certificates issued under the One Stop Shop CSC. In the same breath the Government should fats track the services under the de-concentration platform specially transport related services and Commerce in order to boost revenue etc.

Management Response: [Added: 2020/11/10] [Last Updated: 2020/11/14]

Key Actions:

8. Recommendation:

Government of Liberia

Recommendation 3. Fiscal Decentralization through County Treasuries: Whereas the CSC generate revenues from the de-concentrated services there is need for the government to fast track the roll out of County Treasuries in all the 15 Counties as well as speed up the constitutional and legal processes of revenue sharing in order to ensure financial sustainability. GoL Financial appropriation and Revenue Sharing: For effective and efficient operation of the CSCs, the GoL should prioritize and start appropriating funds through its national budget to the CSCs as well as scale up all the 15 Counties with County Treasuries. GoL should also fast track the enactment of the newly developed Revenue Sharing Formula between the Central government and the respective CSCs. The CSCs should be captured in the budget planning during County Council Sitting.

Management Response: [Added: 2020/11/10] [Last Updated: 2020/11/14]

Key Actions:

9. Recommendation:

Government of Liberia

Recommendation 4. IT and software:

A number of Information Technology (IT) recommendations have been floated as a result of the current challenges faced by various CSCs and these include.

- The absence of internet connectivity at the center from 2017 to 2018 hampers regular communication to LDSP and partner who normally requests for information. The installation of internet to center should be considered.

- Since 2017 to date, there has been no software for the production of traditional marriage certificate. This has resulted to dormancy of the activity at the center. There is an urgent need to resolve this challenge to enable the center to produce traditional marriage certificate.

 - It is important to note that the Labor Local office staff at the center has not been trained to use the biometric ID card equipment, thus results to lack of software for the machine. It is suggested that a solution be found by LDSP to enhance the smooth running of the equipment, including training of staff and provision of appropriate software.

- To date, the software (windows7) and antivirus installed on the supplied desktops are outdated. There is a need for IT technician to visit the center to correct the situation. 

Management Response: [Added: 2020/11/10] [Last Updated: 2020/11/14]

Key Actions:

10. Recommendation:

Government of Liberia

Recommendation 5. Logistics, Infrastructure and support staff

- Support Staff: Government prioritizes recruitment of support staff since CSC is detached from administration building.

- CSC Premises security: In 2017 and 2018 the center has run without security guards and office assistants. Ultimately, securing assets and maintenance of the center hinges on retaining security guards and office assistant. These are challenges that require immediate solution

- Transport: The issue of mobility and communication should also be handled by providing more transport equipment like Motor Bikes and if possible vehicles in order to take services to the people coupled with bad roads and infrastructure. Prioritize the infrastructure programs such as mobilizing resources for opening and gravelling of the County and District Access Roads for the decentralization impact to take root.

- Power supply: In the absence of CSC adequate resources to maintain the generators the government should provide Solar system as power source alternatives.

- Donor partners should increase funding and ensuring monitoring and supervisory responsibility over the activities especially of CSCs.

Management Response: [Added: 2020/11/10] [Last Updated: 2020/11/14]

Key Actions:

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