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Fiji Ridge to Reef Mid Term Review
Commissioning Unit: Fiji
Evaluation Plan: 2018-2022
Evaluation Type: Project
Completion Date: 08/2020
Unit Responsible for providing Management Response: Fiji
Documents Related to overall Management Response:  
1. Recommendation:

Request no-cost extension of the project until 4 October 2020.

Management Response: [Added: 2020/08/13]

:Submit to the GEF Secretariat a valid no-cost extension request as per the new GEF requirements

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Submit request for an extension of Project for 12 months: (a) the mid-term evaluation; (b) management response; (c) letter to request no-cost extension of the project from the IP (Permanent Secretary, Ministry of Waterways and Environment); (d) adjusted budget; and (e) acquire support letter from the Country Office
[Added: 2020/08/13]
- UNDP Pacific Office (PaO) & Bangkok Regional Hub (BRH) [(a), (b), and (e)] - PMU [(c), (d)] 2020/08 Completed Completed
2. Recommendation:

Ensure all pending LOAs and MOAs with both government and non-government partners are negotiated for accelerated completion. Confirm the need for NGOs to implement the activities to be results-oriented at the catchment level. UNDP is to finalize the HACT (Harmonized Approach to Cash Transfers Assessment) for the relevant NGO IPs.

Management Response: [Added: 2020/08/13]

Ensure timely facilitation of the LoAs with WWF and CI.

Confirm the MoAs between the Government stakeholders and the main IP, the Ministry of Waterways and Environment (MoWE).

Ensure that the 2020 & 2021 AWP are catchment level results oriented.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
LoAs with WWF and CI
[Added: 2020/08/13] [Last Updated: 2020/08/18]
UNDP PaO, Suva 2020/12 Initiated History
MoAs for all Governmental stakeholders with the main IP the MoWE
[Added: 2020/08/13]
MoWE and the PMU 2020/01 Completed
Conduct micro-HACT assessment for WWF and CI
[Added: 2020/08/13] [Last Updated: 2020/11/03]
UNDP PaO, Suva 2020/10 Completed Done History
Confirm the need for NGOs to implement the activities to be results-oriented at the catchment level.
[Added: 2020/08/13]
PMU and the co-implementers of the project 2020/03 Completed Before the 2020 AWP was approved at the March project steering committee meeting, all stakeholders got together by island, by catchment and individually with the PMU to consult and map the plan of action to ensure that activities are results oriented
3. Recommendation:
 
  • Hire a qualified technical and operational staff. (Please note this is the same criteria of function desired for recommendation 6 as well)
  • Engage NGOs on bigger sub-contracts.

 

 

 

  • Review the recent annual work plan with MoWE and involve technical and steering committees. PMU, with support from UNDP, is to develop a monitoring plan for the project including the expected results for each site and implement it
Management Response: [Added: 2020/08/13]

  • Accelerate the hiring of the chief technical assistant (CTA) to fulfil the need of a qualified technical and operational staff. Engage NGOs on one-time LoAs to minimize time and efforts spent on repeatedly facilitating the financially restrictive contractual modality of Low Value Grants (LVGs).
  • Set up a technical advisory working group (TAWG) to oversee the technical aspects of project implementation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
LoAs with WWF and CI
[Added: 2020/08/13] [Last Updated: 2020/11/03]
UNDP PaO, Suva 2020/11 Initiated Recently approved by the project board for a no cost extension History
PMU to set up the TAWG
[Added: 2020/08/13] [Last Updated: 2020/11/03]
PMU and the co-stakeholders or co-implementers 2020/10 Completed Completed. History
4. Recommendation:

Accelerate the hiring of a communications officer to handle the knowledge management component of the project. The officer will assist in putting together a communication strategy and oversee the implementation of the same

Accelerate the hiring of a monitoring and evaluation (M&E) officer, to oversee development of the following:

  • Cross cutting: training, education, and capacity building, communication strategy and results monitoring work plan for all sites, including work with traditional ecological knowledge (TEK), schools, and education;
  • Develop TOR and plan for a monitoring and lesson learned reporting for each site;

Complete and monitor the GEF project tracking tools

Management Response: [Added: 2020/08/13]

  • The UNDP PaO will kindly request the MoWE to accelerate the two PMU positions of the communications and the M&E  officers. The UNDP PaO will assist to comment and finalize the respective ToRs ready for advertisement
  •  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
(a) Develop and finalise the two ToRs (b) Advertise positions (c) Successfully recruit the two qualified candidate for the respective positions
[Added: 2020/08/13] [Last Updated: 2020/11/03]
PMU 2020/10 Completed M&E officer and Comms Officer are now hired and absorbed under the Ministry of Environment History
5. Recommendation:

Fast track the hiring of a livelihood consultant to work with the team through the end of the project to develop an implementation plan and provide technically sound, evidence-based work plan inputs for pilots in each site. Carry forth the livelihoods plan in the context of the catchment management committees and policy-level and planning exercises at local and national levels: TCC and PAC learning work

Management Response: [Added: 2020/08/13]

The PMU is to hire a livelihood consultant to carry out the above stated responsibilities

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU to put together a ToR for the consultancy
[Added: 2020/08/13]
PMU 2020/08 Completed We will request the PMU/IP to initiate putting together the ToR tailor made to what they think is necessary for this assignment and we can assist to refine
6. Recommendation:

Fast track the hiring of a GEF-competent CTA to complement the project management team based with project manager at MOE. Ensure that the CTA has a GEF project monitoring background to oversee the entire project’s expected results plan. This CTA can report to MOE and UNDP

Management Response: [Added: 2020/08/13]

Accelerate the hiring of the chief tenical assistant (CTA) to fulfil the need of a qualified technical operational staff.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Have the GEF competent CTA sign her/his contract
[Added: 2020/08/13]
UNDP PaO, Suva 2020/07 Completed CTA, has signed his contract on the 6th of July.
7. Recommendation:

Project team map out partner and government departments and ministries working on similar and linked projects/initiatives and implement a strategy of how to build leadership synergies with others operating in this field in Fiji: PAC, Ministry of Economy and R2R regional, bilateral, and other UN agencies and GEF projects (ABS, CD-FAO conservation agriculture/fisheries).

Management Response: [Added: 2020/08/13]

Plan out with the PMU/IP through a stakeholders’ analysis exercise to identify key strategic partners. And then assist to map out the synergies by the project component. After the mapping, assist the PMU/IP on the initiating liaisons and even facilitating the meetings with each identified strategic partner

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Initiate the stakeholders’ identification and mapping exercise
[Added: 2020/08/13] [Last Updated: 2020/11/03]
PMU/IP 2020/10 Completed Completed. Done in Savusavu May 2020 as part of the planning exercies with stakeholders History
Map out the synergies of identified strategic stakeholders by outcome and initiate liaisons with these
[Added: 2020/08/13] [Last Updated: 2020/11/03]
PMU/IP and the identified strategic stakeholders 2020/10 Completed Completed History
8. Recommendation:

PMU to work closely with UNDP to develop standard operating procedures SOPs for streamlined allocation, disbursements and reporting

Management Response: [Added: 2020/08/13]

The SOP is to expand on the existing financial guidelines stipulated by the UNDP POPPs and that currently put together by the Resilience and Sustainable Development Team of the UNDP PaO, Suva. However, these SOPs should be tailored towards the needs to expedite allocation and disbursements

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Initiate a meeting with the UNDP PaO to examine the current disbursement and reporting trends, specifically the delays either way and strategize to trouble-shoot
[Added: 2020/08/13] [Last Updated: 2020/09/30]
PMU, co-IPs (especially the NGOs) 2020/12 Initiated History
Develop the SOPs from the troubleshooting strategy. This should closely follow the SOPs put up by the Resilience and Sustainable Development Team toward the same regard
[Added: 2020/08/13] [Last Updated: 2020/09/30]
PMU 2020/12 Initiated History
9. Recommendation:

 Hold a team building and results monitoring retreat to build relations, trust, and consensus around end targets and expected results. Discuss expected results and assign roles and meeting protocol

Management Response: [Added: 2020/08/13]

Encourage the PMU to initiate this. Once a date and venue are confirmed, the UNDP PaO, Suva will assist to facilitate relevant sessions. The UNDP PaO, Suva will also acquire the SPC specialist for the Regional R2R project to facilitate sessions pertinent to results monitoring

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Facilitate and acquire the appropriate personnel for the retreat sessions
[Added: 2020/08/13] [Last Updated: 2020/09/30]
PMU 2020/09 Completed Completed as part of the RSD retreat in August History
10. Recommendation:

Assign a technical IP focal point, i.e. NGO per catchment, to coordinate the results monitoring work toward expected results.

Management Response: [Added: 2020/08/13]

Currently for the project, each catchment loosely has a lead NGO, this NGO lead should be work in close consultation with the project’s M&E personnel.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Strengthen the NGO lead role for each catchment and designate a focal from each to facilitate this role of translating project results into catchment-based activities
[Added: 2020/08/13] [Last Updated: 2020/09/30]
PMU and NGOs 2020/09 Completed part of the working planing exercises in August with partners History
11. Recommendation:

PMU to advocate for creation and strategy for policy level and other results for the Technical Advisory (and Policy Monitoring) Committee. Exit strategy might suggest merging TOR with existing Protected Areas Committee. Further, expand PAC membership to include other project partners, key missing sectors, NGO implementing partners, and key stakeholders including economy, planning, education, and tourism. The following should be done:

  • Establish a consultancy on economic valuation and cost benefit analysis based on each catchment management plan and a policy for each site. Deliver results to PSC, NEC, and PAC; and
  • Undertake a scoping and gap/opportunities review of linked policies, i.e., a land use policy review for a landscape approach: Forestry, Agriculture, Fisheries. The Government needs economic returns, so the Land Conservation Act, among others, must provide a gaps and recommendations report and implementations plan.
  • Address the urgent need for technical and learning support (strategic communication, policy, and implementation) in the following areas: invasive species eradication, globally protected areas and lease compensation schemes, PES, INRM, conservation education, including agriculture, fisheries and forestry; and education for sustainable development and TDK, etc. Hold project-wide learning seminars on above subjects in some format, i.e., TCC, R2R seminar, etc.
  • This project heavily funds Component 2 as compared to the other components. Linkage with EIAs especially with logging should be considered. EIA guideline development.
  • Develop technical guidance on leasing the land from the communities, a key result area expected for this project’s work. The Forestry Department has limited knowledge of how to determine the compensation and urgently needs guidance on payment for ecosystem services to undertake and make decisions during project implementation and beyond.
  • UNDP support PM and RPMU   author cross cutting programme implementation strategies as soon as possible. Bring in consultancy support if needed
Management Response: [Added: 2020/08/13]

Encourage the PMU to pursue this recommendation of extending the Technical Advisory Working Group or the Protected Areas Committee to include policy level thinking focal points from the project stakeholders. And to provide support to the PMU as they endeavor to carry this out. Develop the ToR for the GEF-competent CTA to include the advisory to the list of things to do on this recommendation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Initiate the discussion on this recommendation with the PMU and when or if required follow this through with the pertinent stakeholders’ focal points.
[Added: 2020/08/13] [Last Updated: 2020/09/30]
PMU and NGOs 2020/12 Initiated Ongoing. However this meeting completed in August. Awaiting board meeting to formalise discussion. History
Tailor the GEF-competent consultant’s ToR to reflect giving advisory and technical inputs to the list of things to do on this recommendation.
[Added: 2020/08/13]
PMU 2020/04 Completed

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