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Disaster Resilience for Pacific SIDS (RESPAC)
Commissioning Unit: Fiji
Evaluation Plan: 2018-2022
Evaluation Type: Project
Completion Date: 12/2019
Unit Responsible for providing Management Response: Fiji
Documents Related to overall Management Response:  
1. Recommendation:

6.2 RECOMMENDATIONS

The MTR consultant has no specific recommendations to make regarding the activities planned for the remainder of the project and considers the activities proposed in the note on the implementation progress submitted to the Steering Committee meeting of the Russian Federation-UNDP Trust Fund for Development on 16 May 2019 to be relevant and appropriate to achieving the project’s expected results. The following recommendations relate to the revision of the RRF to make it fit for purpose as a management tool, the reporting of results in the annual reports, the introduction of gender equality indicators and targets, the sustainability of results beyond the project life cycle, the raising of RESPAC’s public profile and finally the need for a no cost extension: 

Recommendation 1: UNDP to include short narrative details of project results that have been achieved in the reporting cycle in the performance data section of future annual progress reports and report on the cumulative targets achieved as well as annual target achievements so that the reports can stand alone as records of achievements.  An indication of whether progress is on target to achieve expected results should also be provided.

Management Response: [Added: 2019/12/15] [Last Updated: 2020/11/08]

The comment is noted, and the Project Team will undertake to include information on project results in the Annual Reports. The need to separate result data based on annual and cumulative targets is also noted. Finally, the narrative on whether the project is on track to deliver the expected result is also noted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. Include narrative of Annual and Cumulative Targets and indicate if results are achieved and on target
[Added: 2019/12/15] [Last Updated: 2020/02/05]
RESPAC project team 2020/02 Completed Annual Report is now undergoing finalisation. History
1.2 Compilation of Annual Reports (for 2019)
[Added: 2019/12/15] [Last Updated: 2020/03/04]
Project Manager, Noud Leenders 2020/02 Completed Annual Report submitted History
2. Recommendation:

Recommendation 2: UNDP to use the opportunity of a no-cost extension (if granted) to review the Results and Resources Framework and revise it to remove redundant indicators and targets, include appropriate indicators and targets for new activity results and make it fit for purpose as a management tool for achieving the expected results up to the end of the project.

Management Response: [Added: 2019/12/15] [Last Updated: 2020/11/08]

Duly noted and accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1. Revise RRF based in line with recommendation
[Added: 2019/12/15]
RESPAC project team, IRMU 2019/12 Completed IRMU awaiting revised RRF and 2020 AWP based on meeting held on 12 December 2019
2.2. Conduct a one-day M&E Seminar with and obtain approval of the revised RRF from the project board.
[Added: 2019/12/15] [Last Updated: 2020/02/05]
RESPAC 2020/03 Completed Board is planned for March 2020 History
3. Recommendation:

Recommendation 3: UNDP to prepare the Project Sustainability and Exit Strategy and submit it for discussion as an agenda item at the 2019 Project Board meeting.

Management Response: [Added: 2019/12/15] [Last Updated: 2020/11/08]

Duly noted and accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.2 Based on the feedback from the donor, prepare Sustainability and Exit Strategy for discussion at the Project Board Meeting
[Added: 2019/12/15] [Last Updated: 2021/01/13]
RESPAC project team 2021/04 Initiated History
3.1 Discussion with Principal Project Donor on potential support for extension and areas of funding
[Added: 2019/12/15]
RESPAC project team 2019/10 Completed No cost extension approved by Donor
4. Recommendation:

Recommendation 4: UNDP and the Project Board to adopt a more pro-active approach to gender equality, including setting gender equality performance indicators and targets in the Results and Resources Framework and mandatory numeric and narrative reporting of gender equality results in the annual progress reports.

Management Response: [Added: 2019/12/15] [Last Updated: 2020/11/08]

Gender Equality takes years of dedicated work and balanced recruitment policy to bring gender equality in Government (Civil) Service particularly in male dominated areas such as meteorology and disaster management. UNDP through RESPAC and other projects are advocating for equal opportunities and non-discrimination recruitment policies based on gender however our neutrality must not be taken as lack of proactiveness. We can propose but ultimately it is Government’s decision on who to hire and whom not to.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Review of strategic guidelines with NMHS and NDMOs to include review of recruitment practices and hiring of females
[Added: 2019/12/15] [Last Updated: 2021/01/13]
RESPAC project team 2021/03 Initiated History
4.2 Monitoring and reporting towards sex-disaggregated data generated by the project
[Added: 2019/12/15] [Last Updated: 2020/02/05]
RESPAC project team 2020/01 Completed To be presented at the Board meeting March History
4.3 Scholarship Programme under RTC to approve scholarships on 50/50 basis with first chance provided to females
[Added: 2019/12/15] [Last Updated: 2021/01/13]
RESPAC project team 2021/03 Not Initiated History
5. Recommendation:

Recommendation 5: UNDP to devote more resources to raise public awareness of the project activities and outputs with an improved and more informative website and more outreach material explaining the objectives and achievements of the project.

Management Response: [Added: 2019/12/15] [Last Updated: 2020/11/08]

Duly Noted and accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Develop a coherent communications strategy aligned with RSD
[Added: 2019/12/15] [Last Updated: 2020/07/26]
RSD Communication Officer and RESPAC project communication officer 2020/06 Completed – For CLEWS, the Communications Associate undertook a three day (orientation) visit to meet with various stakeholders including Fiji Meteorological Services, the Sugar Research Institute of Fiji, Fiji Airways, Flight attendants, Civil Aviation Authority of Fiji to also discuss the importance and the impact of UNDP support. These meetings and interviews resulted in the development and publishing of articles. In addition the Communications Associate attended the first ever planned FMS annual planning meeting January 2020; and was present at the deliberations during the pre- RESPAC board meeting March 2020, attendance in these meetings has provided more insight into CLEWS. For DRR, the communications associate attended and supported the Fiji celebrations DRR week held in Taveuni and in addition was present at the Planning meeting for Fijis Country Preparedness Package held in Holiday Inn, January 2020. Intentional efforts are undertaken to ensure the Communications Associate is part of discussions pertaining to CLEWS and DRR to enhance knowledge. CLEWS: https://www.pacific.undp.org/content/pacific/en/home/presscenter/articles/2019/Science_to_Service_Weather_and_Climate_Observations.html https://www.pacific.undp.org/content/pacific/en/home/presscenter/articles/2019/strengthening-the-role-of-meteorologists-in-the-pacific.html DRR: https://www.pacific.undp.org/content/pacific/en/home/presscenter/articles/2019/a-childs-cry-for-stronger-homes.html https://www.pacific.undp.org/content/pacific/en/home/presscenter/pressreleases/2020/strengthening-fijis-disaster-response-and-preparedness.html History
5.2 Enhance Communications Associate in understanding technical matters on CLEWS and DRM and Finance
[Added: 2019/12/15] [Last Updated: 2020/07/26]
RESPAC project team 2020/06 Completed The project Communications strategy was developed and shared with the Team December 2019, herewith attached. History
6. Recommendation:

 Recommendation 6: The Mid Term Review consultant considers that an extension to the project is justified and recommends a no cost extension until 31 December 2020 to achieve its expected results.

Management Response: [Added: 2019/12/15] [Last Updated: 2020/11/08]

Duly noted and accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Initial dialogue with Principal Donor
[Added: 2019/12/15]
RESPAC project team 2019/10 Completed
6.2 Prepare annual workplan and other documents including additional funding needs
[Added: 2019/12/15]
RESPAC project team 2019/10 Completed No cost extension approved by donor
7. Recommendation:

6.3 LESSONS LEARNED

The RESPAC project team has not kept a detailed log of lessons learned during implementation but the MTR consultant understands that the team intends to compile a log of lessons learned before the end of the project. The annual reports contain a summary of the main lessons learnt as follows:

• 2016 The importance of the inception phase with sufficient funding is highlighted. The importance of coordination between the regional agencies and donors in the installation of AWS is also highlighted to ensure that there is no duplication of effort.

• 2017 The annual report notes the importance of having a common narrative between the three project components to ensure that there is a central development theme rather than a collection of activities. The value of using consultants to improve implementation is also highlighted. The report notes the need to strengthen the communications and visibility of the project. • 2018 The report highlights that financial investments in AWS equipment needs to be supported by adequate investment to maintain the equipment. Collaboration between the larger NMHS and their smaller counterparts is an excellent way to develop skills through South-South Cooperation.

The main lessons learned through conducting the MTR is that UNDP should allocate more time to complete the study. A longer MTR mission including visits to several of the beneficiary countries would have been useful and would have added better value to the mission. The time allocated to prepare the inception and draft MTR reports was insufficient given the scale and complexity of the project. It is suggested that UNDP bear these comments in mind for the Terminal Evaluation.

Management Response: [Added: 2020/11/05]

Key Actions:

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