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Terminal Evaluation of Increased Resilience to Climate Change in Northern Ghana through the Management of Water Resources and Diversification of Livelihoods
Commissioning Unit: Ghana
Evaluation Plan: 2018-2022
Evaluation Type: Project
Completion Date: 03/2021
Unit Responsible for providing Management Response: Ghana
Documents Related to overall Management Response:
 
1. Recommendation:

Strengthening of local and institutional capacities for monitoring and maintenance of boreholes:

It is recommended to sign

  • Sign a Letter of Agreement with the district assemblies (in particular the Community Water and Sanitation Agency) to continue capacity building of the caretakers for all the boreholes constructed to enable a better monitoring and maintenance. The support should include:
    • Training of technician per village or group of neighboring villages.
  • Capacities to support the creation of a social business dedicated to providing a maintenance service. Given the number of boreholes, a fine-tuned business plan can be profitable. Such activity can be implemented by existing companies (agro-inputs providers for example).
Management Response: [Added: 2021/06/20] [Last Updated: 2021/06/20]

Partially accepted. This is partly accepted because a letter of agreement with the district assemblies will not be necessary  as there are already existing structures established under the project and the local government system to continue to provide capacity building of the caretakers.  The existing arrangements are functioning effectively and therefore would not require additional administrative  burden of having to sign letter of agreement with the respective district assemblies. The project accepts part of the recommendations which require training of technicians to provide regular maintenance  support for the boreholes in each of the project communities. In particular, as part of the project activities, community level boreholes caretakers have been established to support the regular maintenance of the boreholes. Each of the caretaker groups were trained and equipped with basic tools. The caretakers constitute the trainer of trainers’ core groups that are  providing regular monitoring and maintenance services. These caretakers are already providing such services.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Provide regular training for the caretakers
[Added: 2021/06/20] [Last Updated: 2022/01/05]
Ministry of Environment, Science, Technology and Innovation in collaboration with the respective local assemblies and the trainer of trainers. 2022/06 Overdue-Initiated History
1.2 Annual (quarterly/semi-annual) monitoring of boreholes to ensure they are in functional state
[Added: 2021/06/20] [Last Updated: 2022/01/05]
Ministry of Environment, Science, Technology and Innovation in collaboration with the respective local assemblies and the trainer of trainers. 2022/06 Overdue-Initiated History
2. Recommendation:

Undertake evaluation of the project’s impacts after it has been handed over to communities:

Evaluate the level of impacts of installation, operation and maintenance of boreholes, which were recently constructed, as well as the impact of fish farming, dry season gardening and some agro-processing activities, including the “household economic approach” as part of the development of an econometric monitoring of a sample of households, and an evaluation to measure the replicability and scale up of the project in the North Region. The objective of this is to demonstrate the reduction of vulnerability and increase of income at project and regional level and their potentialities.

Management Response: [Added: 2021/06/20] [Last Updated: 2021/06/22]

Fully Accepted. The impact evaluation of the project will be done in the form of a survey.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Undertake post project closure impact survey?
[Added: 2021/06/20] [Last Updated: 2022/01/05]
The Ministry of Environment, Science, Technology, and Innovation (MESTI) 2022/06 Overdue-Not Initiated History
3. Recommendation:

Implement the final financial audit: According to the agreement between AF and UNDP a final audited financial statement must be prepared by an independent auditor to be submitted within 6 months of the end of the implementing entity financial year. Considering the financial findings described before, the audit becomes of great importance to clarify the use of the funds and the actual project expenditure

Management Response: [Added: 2021/06/20] [Last Updated: 2021/06/22]

Fully Accepted. The project has so far conducted three project  audits undertaken by Independent audit firms. Considering that the project is a NIM, there are existing funds with the  IP which are yet to be disbursed to the  vendors for the civil works contracted before the closure of  the project, and who will be paid upon completion and verification of completion status.  These funds with the IP are yet to be fully retired in the UNDP ATLAS system. The final audit of  the project will therefore be done in the first quarter of 2022, which is less than 6 months after the end of the UNDP financial year.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1.Undertake final audit of the project
[Added: 2021/06/22] [Last Updated: 2022/01/05]
UNDP 2022/06 Overdue-Not Initiated History
4. Recommendation:

Complete the construction of the 5 pending dams and evaluate state of the dams and boreholes before closure of project implementation:

To measure the state of functional operation of dugouts/dams’ systems, it is recommended that a survey be conducted, which should include:

  • The quality of the rehabilitation of the dams achieved (noting the failures and losses recorded after rehabilitation);
  • The actual dam storage capacities restored relative to the design capacities to allow for dry season farming throughout the dry season period;
  • The extent of the dam storage capacities restored over and above the dam dead volume, which is regulated to meet the demand competing ecosystem and multiple use needs (livestock, aquatic life).
  • The drying up canals for irrigation due to control of Dead Volume of Dams.

The control of the pest impacts (for example: pest resistant varieties and effective traditional herbal methods).

Management Response: [Added: 2021/06/20] [Last Updated: 2021/06/22]

Fully Accepted. A Joint Mission between UNDP and MESTI to assess the state  of the dams and boreholes will continue  to be undertaken as part of the Programme visit and assurance activities of the project

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Undertake field monitoring visit to assess the state of the dams and boreholes before the financial closure of the project
[Added: 2021/06/22] [Last Updated: 2022/01/05]
UNDP and The Ministry of Environment, Science, Technology, and Innovation (MESTI) 2022/06 Overdue-Initiated History

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