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Adapatation to Climate change in the Coastal Zone in Vanuatu
Commissioning Unit: Fiji
Evaluation Plan: 2018-2022
Evaluation Type: Project
Completion Date: 02/2020
Unit Responsible for providing Management Response: Fiji
Documents Related to overall Management Response:  
1. Recommendation:

It is recommended that the PMU design with in-country stakeholders a project exit strategy, taking into consideration the achievement made by the project and also highlighting project shortfalls and seek specific stakeholders for taking over and sustaining each result or also, complete outstanding outputs

Management Response: [Added: 2020/02/10]

PMU acknowledges the recommendation and notes the importance of sustaining those VCAP activities that have placed impacts on communities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Discussion with PWD on the completion of road works as a co-funding from Central Pentecost to East Pentecost
[Added: 2020/02/10] [Last Updated: 2021/07/08]
Public Works Department 2021/06 Completed This has now been taken over by Vanuatu Government History
Signing of an LOA between the Ministry of Climate Change and each responsible partner of VCAP. The LOA identifies the responsibilities and commitment of those key partners in sustaining the benefits of the project.
[Added: 2020/02/10] [Last Updated: 2021/01/10]
Government of Vanuatu 2020/12 No Longer Applicable [Justification: project is operationally closed. This action is proposed to inform for the newly designed VCAP II]
no longer applicable History
2. Recommendation:

It is recommended that PMU work with in-country stakeholders to share these data, information and knowledge for use in national sectoral and integrated planning. 

Management Response: [Added: 2020/02/10]

Work in regard to this had already begun. All data, information and knowledge obtained by the project will be made accessible by the department of Climate Change


Change international had assisted the project for producing a climate change awareness tool which has been useful to the department of Climate Change when conducting climate change awareness to the people.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The department of Climate Change be using the information and knowledge gathered from VCAP to develop various communication/information products that will be shared widely to various key stakeholders for planning etc.
[Added: 2020/02/10] [Last Updated: 2020/06/03]
Communication officer at the department of Climate Change 2020/05 Completed Completed History
3. Recommendation:

It is commendable that Government proceeds with its plans to carry out a follow-up intervention. Such an intervention should first create a bridge between this project and the next in the form of a sustainability plan (Exit Strategy). It should have more focus on sectors where achievements were partially accomplished and also to address emerging issues

Management Response: [Added: 2020/02/10]

The department of Climate Change will take lead in following up with the various departments for sustaining these project activities on sites. These will be done through the National Advisory Board (NAB) of the Ministry of Climate Change where these project partners are members of the NAB. The continuous good collaboration from the department of Climate Change and other departments had shown the success so far and has guaranteed for the sustainability of the project activities on ground will be maintain in future

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The department of Climate Change has already started in signing partnership MoUs with other departments. These MoUs is to recognize that ongoing projects and future projects are well integrated into the Department’s long-term planning and sustainability planning.
[Added: 2020/02/10]
Department of Climate Change 2019/12 Completed Sharing resources with other sectors is the prime goal for the department of Climate Change for working smart to address the climate change issues throughout the Country
4. Recommendation:

1. Development of a comprehensive risk register to include other risks found in VCAP, for instance political influence and changing stakeholder priorities and needs

2. Robust capacity building programs in project management and accounting, especially during initial phase is needed

3. Clear standard operating procedures outlining core functions of project governance structures

4. Project implementation officially starts by signature of the ProDoc. However, the actual project implementation always starts effectively with a delay typically of several months. This inaugural period of several months should be reflected and taken into account in project design

5. Project indicators and targets must be SMART: Specific, Measurable, Achievable, Relevant/realistic and Trackable/time-bound. If they are not, they create an administrative burden. Avoid vague indicators and indicators that are not measurable within the project implementation period and unrealistic targets

6. Promote integrated approach in multi-sector project such as VCAP (Disaster risks management, upland management, marine resource management, climate proofing of infrastructure, water access, food security and community governance and policy development/realignment)

Management Response: [Added: 2020/02/10] [Last Updated: 2020/02/10]

The recommendations are acknowledged.


VCAP 2 project is currently under formulation to continue and build upon the work started by VCAP 1

Key Actions:

Key Action Responsible DueDate Status Comments Documents
A learning workshop is being planned to help inform VCAP 2. Government of Vanuatu and UNDP will ensure that lesson’s learnt and best practices from VCAP will be implemented accordingly in VCAP 2.
[Added: 2020/02/10]
PMU/UNDP 2019/12 Completed
During VCAP2 formulation, consultation will be conducted with the various ministries to ensure that country priorities are considered.
[Added: 2020/02/10] [Last Updated: 2020/07/20]
UNDP 2020/06 Completed VCAP2 project document is under formulation and we are taking into consideration priorities of government also ensuring that it aligns to GEF and LDCF funding requirements. An inception workshop was organized in March in which key government stakeholders and partners attended the meeting to identify their priorities that VCAP2 may also want to consider History

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