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Mid-term evaluation on Phase I of ACP-EU Development Minerals Programme
Commissioning Unit: Bureau for Policy and Programme Support
Evaluation Plan: 2018-2021
Evaluation Type: Project
Completion Date: 05/2018
Unit Responsible for providing Management Response: Bureau for Policy and Programme Support
Documents Related to overall Management Response:  
1. Recommendation:

Evaluation recommendation 1: Place increased focus on extracting and distilling learning from the current project during the last 7 months of the project’s duration.

Management Response: [Added: 2018/12/17] [Last Updated: 2020/12/21]

During the project’s transition period covering November 2018-February 2019, country coordinators in the 6 focus countries are documenting emerging best practices and lessons learnt from in-country project implementation. At the regional level, the project’s implementation team is also compiling emerging best practices and lessons learnt, particularly in the implementation of the Return-to-Work projects by training alumni.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Country coordinators documenting emerging best practices and lessons learnt.
[Added: 2018/12/17] [Last Updated: 2020/12/17]
BPPS – LVMM project 2019/05 Completed The focus countries have captured the lessons learnt History
1.2 Regional project implementation team compiling emerging best practices and lessons learnt.
[Added: 2018/12/17] [Last Updated: 2020/12/17]
BPPS – LVMM project 2019/05 Completed The team has compiled the best practices and lessons learnt History
1.3 Inclusion of a dedicated session on emerging best practices and lessons learnt in the Final Project report.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2019/05 Completed A dedicated section on emerging best practices and lessons learnt has been included in the Final Project report History
2. Recommendation:

Evaluation recommendation 2: Use the remaining period of the current Programme to start large-scale preparatory work on key aspects of a Successor Phase 2 Programme.

Management Response: [Added: 2018/12/17] [Last Updated: 2020/12/21]

The project has commenced with the development of a large-scale business support and acceleration programme, through a structured ASM formalisation programme in 4 focus countries as a first step. This effort is complemented by support from the small-grants disbursement to get the newly formed cooperatives and associations “business-ready”. A scaled-up capacity development strategy, programme and delivery capacity has been developed for the Phase 2 programme, with the Phase 1 focus countries expected to disseminate learning curricula and knowledge to ACP countries in their regions.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Compilation of an ASM formalisation guide for replication in other participating countries.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2019/01 Completed See Conceptual Framework for ASM Formalisation in Annex 2 History
2.2 Compilation of key curricula and relevant resource materials into an overall capacity development and resources toolkit and/or compendium.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2019/02 Completed Key curricula and relevant resource materials are compiled in Annex 3 History
2.3 Formalisation of the role of phase 1 focus countries to disseminate learning curricula and knowledge as part of south-south cooperation and knowledge sharing.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2019/01 Completed The role of the phase 1 focus countries has been concretized in phase 2 as per the Project Document awaiting partner approval. History
3. Recommendation:

Evaluation recommendation 3: Develop and chart a clear timing and plan for the finalization of a Phase 2 programme concept and launch of this Phase 2 ACP-EU Development Minerals Programme.

Management Response: [Added: 2018/12/17] [Last Updated: 2020/12/21]

Specific milestones have been set and are being achieved in the finalization of a Phase 2 programme concept.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Development of a Phase 2 Action Document.
[Added: 2018/12/17]
BPPS – LVMM project 2018/08 Completed
3.2 Development of a Phase 2 Description of Action Document / Project proposal.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2018/12 Completed The phase 2 Project Document is awaiting necessary partner approvals. History
3.3 Discussion of Phase 2 Action Document by EDF Committee.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2018/12 Completed The EC’s EDF committee meeting held on 20 November approved the Action Document History
4. Recommendation:

Evaluation recommendation 4: Develop a Development Minerals Business Acceleration and Support System as a Core Component of a Phase 2 Programme.

Management Response: [Added: 2018/12/17] [Last Updated: 2020/12/21]

Phase 2 Action Document and Phase 2 Description of Action Document have developed the concept for a staged approach for the implementation of a Development Minerals Business Acceleration and Support System for Phase 2 ACP-EU Development Minerals Programme.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Development of a Phase 2 Action Document.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2018/08 Completed The phase 2 Action Document was approved by the EC’s EDF committee History
4.2 Development of a Phase 2 Description of Action Document / Project proposal.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2019/01 Completed The phase 2 Project Document is awaiting necessary partner approvals. History
4.3 Discussion of Phase 2 Action Document by EDF Committee.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2019/01 Completed Meeting held on 20 November approved the Action Document History
5. Recommendation:

Evaluation recommendation 5: Develop a Development Minerals Capacity Development Strategy and Work Programme for a scaled-up Successor Programme.

Management Response: [Added: 2018/12/17] [Last Updated: 2020/12/21]

Building on the capacity development achievements in Phase 1 implementation, a scaled-up capacity development strategy, programme and delivery capacity has been developed for the phase 2 programme.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Compilation of key curricula and relevant resource materials into an overall capacity development and resources toolkit and/or compendium to support Trained Trainers (ToT) from Phase 1 project implementation to replicate the trainings in phase 2.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2019/02 Completed Key curricula and relevant resource materials are compiled in Annex 3 History
5.2 Monitoring the implementation of the adapted Development Minerals curricula by universities, research institutions and vocational training centres, through progress reports of Return-to-Work Projects (RWP).
[Added: 2018/12/17] [Last Updated: 2020/12/17]
BPPS – LVMM project 2019/05 Completed Jamaica and Fiji monitored the curricula delivered by the higher institutions. History
6. Recommendation:

Evaluation recommendation 6: Develop a medium-term Framework for the Development Minerals Programme.

Management Response: [Added: 2018/12/17] [Last Updated: 2020/12/21]

Phase 2 Description of Action Document has developed the concept for a medium-term Framework for the Development Minerals Programme that includes Development Minerals Models work with Technical and Vocational Education and Training (TVET) institutions to support youth employment, skills development, gender-inclusive development and the improvement of child welfare .

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Development of a Phase 2 Description of Action Document / Project proposal.
[Added: 2018/12/17] [Last Updated: 2019/03/05]
BPPS – LVMM project 2018/12 Completed The phase 2 Project Document is awaiting necessary partner approvals. History
7. Recommendation:

Evaluation recommendation 7: Carry out detailed and intensive formulation work on the Financing and Investment Component and the Business Acceleration Component (including in-country pilots).

Management Response: [Added: 2018/12/17] [Last Updated: 2020/12/21]

A compilation of case studies on the results and impact of the formalisation process and small-grants project is underway in the focus countries; and will greatly inform the business acceleration component of Phase 2. Similarly, data collection is underway in focus countries on access to finance for SMEs that took part and/or were visited as part of the training on inclusive finance for Development Minerals in 4 focus countries, to inform the financing and investment component of Phase 2.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Compilation of case studies on the results and impact of the formalisation process and small-grants project in the focus countries
[Added: 2018/12/17] [Last Updated: 2020/12/17]
BPPS – LVMM project 2019/05 Completed A formalisation process guide was produced and the impact of the small-grants was captured History
7.2 Data collection on access to finance for SMEs that took part in the training on inclusive finance for Development Minerals in 4 focus countries.
[Added: 2018/12/17] [Last Updated: 2020/12/17]
BPPS – LVMM project 2019/05 Completed In partnership with the Africa Guarantee Fund for SMEs (AGF), the programme has engaged financial institutions to facilitate inclusive finance and access to affordable credit for Development Minerals sector History
8. Recommendation:

9.1. Overview of Recommendations

This section sets out the evaluation recommendations, building on the evaluation findings and conclusions in the previous report sections. Each of the above Recommendations (R1-R5) are set out in the pages that follow, with each Recommendation containing five types of information: 

1. Recommendation No (Rec X)

2. Recommendation Summary: The core recommendation

3. Detailed Recommendation: A more detailed elaboration of the recommendation, sometimes including a repeat of the rationale, and sometimes setting out example activities or next steps 4. Recommendation Addressed to: Which stakeholders the recommendation is addressed to

5. Timeframe: Recommended/suggested timeframe for implementing the recommendation

The recommendations in many respects are set out as points for reflection and consideration, as the issues are complex. Their core purpose is to build on some of the strengths and good results of the project under evaluation, as well as to provide suggestions on how some design and implementation weaknesses can be addressed. 

As requested, the recommendations also have a forward-looking perspective, and are divided into two categories: i) Category 1 - Recommendations relating to the current Development Minerals Programme; and ii) Recommendations relating to a successor Phase 2 Programme. 

Regarding Recommendations relating to the current Development Minerals Programme (Category 1 Recommendations), a first recommendation (R1) is for the DMP to place increased focus on extracting and distilling learning from the current project during the last 7 months of the project’s duration, and to address lessons learned in more depth in the project reporting.

Management Response: [Added: 2020/12/16] [Last Updated: 2020/12/21]

Key Actions:

9. Recommendation:

A second recommendation (R2), and the most important, is that the remaining implementation period of the DMP be used to start preparing the transition to a second phase, in particular starting the significant preparatory work for a systemic and large-scale business support and acceleration programme.

A last recommendation (R3) is to chart a clear path and planning towards the development and launch of the foreseen successor ACP-EU Development Minerals Programme, in order to avoid unnecessary loss of momentum and also in particular follow through on the ownership and expectation that has been generated by the current DMP. 

Regarding Recommendations relating to the Successor Phase 2 Development Minerals Programme (Category 2 Recommendations), a fourth recommendation (R4) is to develop a significant large-scale business support and acceleration model as a key Phase 2 programme component, in order to start realising the potential of the sector and secure a quantum leap in DM sector productivity growth.

A fifth recommendation (R5) is to develop a Development Minerals Capacity Development Strategy and Work Programme for a Scaled-up Successor Programme.

A sixth recommendation (R6) is to develop a mediumterm Framework for the Development Minerals Programme.

A final seventh recommendation (R7) is to carry out as a matter of urgency detailed and intensive formulation work on the Financing and Investment Component and the Business Acceleration Component and (including in country pilots for the business acceleration component).

Management Response: [Added: 2020/12/16] [Last Updated: 2020/12/21]

Key Actions:

10. Recommendation:

9.2. Recommendations with regard to the Current Programme

This section sets out the recommendations with regard to a current ACP Development Minerals Programme:

R1. Recommendation Summary: Place increased focus on extracting and distilling learning from the current project during the last 7 months of the project’s duration 

Detailed Recommendation: In order to maximise the learning value of the current ACP Development Minerals Programme, it is recommended that the Project Partners, and in particular the Project Management Team place increased focus on extracting and distilling learning from the current project during the last 7 months of the project’s duration.

Such a focus already exists in the Programme, and the project team has invested significant effort in documenting the very large number of activities in the Progress Reporting, and the related results and outcomes from these. However, it is likely that there is scope to further reflect on and distil key learning, or at least this is given more focus in the progress reporting. 

Recommendation Addressed to: UNDP as Implementing Party

Implementation Timeframe: May – October 2018 

Management Response: [Added: 2020/12/16] [Last Updated: 2020/12/21]

Key Actions:

11. Recommendation:

R2 . Recommendation Summary: Use the remaining period of the current Programme to start large- scale preparatory work on key aspects of a Successor Phase 2 Programme.

Detailed Recommendation: In order to maximise the impact of a successor ACP Development Minerals Programme, it is recommended that the Project Partners, and in particular the project management team, utilise the remaining implementation period of the DMP be used to start preparing the transition to a second phase.

Specifically, this would include starting the significant preparatory work for:

a. Developing and testing a systemic and large-scale business support and acceleration programme.

b. Developing a scaled-up Capacity Development Strategy, Programme and Delivery Capacity Part of the Capacity Development Strategy, Programme and Delivery Capacity could include formalizing a role for Phase 1 regional Focus countries to disseminate the learning curricula and knowledge of Phase 1 in the ACP ccountries of each Region identified. This is something that has also been requested by ACP Secretariat and has a number of important merits. 

Phase I curricula and learning (focus and scope): However, it is recommended first to collate the key curricula and learning from Phase 1 into overall capacity development and resources toolkit and compendium, and ten consider how this could be efficiently delivered. Secondly, if Focus Countries are to lead this dissemination effort, it would likely require some investment on their side to master all of the capacity development curricula and learning material.

Dissemination workshop delivery: A third consideration would be considering what is the most costefficient delivery mechanism (e.g. country-specific workshops vs regional workshops for example?), although it is likely that country-specific workshops would be more cost-efficient. 

Application and selection process: Such workshops could also be organised on a demand basis, with Focus Countries need to apply to hose such a workshop and i) showing clear needs/interest statement from one or more countries in their ACP region; ii) presenting a variant of a return-towork plan where they and the interested host country(ies) show what will be the follow-up actions and impact of the workshop in the following six months. 

Recommendation Addressed to: UNDP as Implementing Party

Implementation Timeframe: May – October 2018 

Management Response: [Added: 2020/12/16] [Last Updated: 2020/12/21]

Key Actions:

12. Recommendation:

R3. Recommendation Summary: Develop and chart a clear timing and plan for the finalisation of a Phase 2 Programme Concept and launch of this Phase 2 ACP-EU Development Minerals Programme.

Detailed Recommendation: In order to fully harness the potential of the ACP Development Minerals sector, the ACP-EU Development Minerals Programme Partners need to proceed to a Phase 2 Successor Programme. The EC has already communicated its need to advance significantly on this during the coming three months, and a draft concept has been under preparation by UNDP for the Programme Partners. 

It is recommended that the Programme Partners develop and chart a clear timing and plan for the review and finalisation of a concept, and the launch of the foreseen successor ACP Development Minerals Programme (Phase 2). This is important in order to full take account of the internal steps of each Partner and avoid any unnecessary loss of momentum that would be generated by a delay in the launch of a successor programme, all the more given the significant expectations across Development Minerals stakeholders across the ACP region.

Recommendation Addressed to: ACP Secretariat, European Commission, UNDP

Implementation Timeframe: May – October 2018 

Management Response: [Added: 2020/12/16] [Last Updated: 2020/12/21]

Key Actions:

13. Recommendation:

9.3. Recommendations with regard to a Future Phase 2 Programme

This section sets out the recommendations with regard to a successor Phase 2 Programme.

R4. Recommendation Summary: Develop a Development Minerals Business Acceleration and Support System as a Core Component of a Phase 2 Programme

Detailed Recommendation: In order to fully harness the potential of the ACP Development Minerals sector, the ACP-EU Development Minerals Programme needs to create a system for developing local Development Minerals artisans/workers/cooperatives/companies and supporting their growth and contribution to local economies.

This will require developing a Development Minerals business acceleration and support system that will then need to tested in a selection of country environments, and in the light of this testing, be further adapted and refined as appropriate. This will involve taking the ASM through a structured business acceleration package in three stages as follows:

a. Stage 1: Work formalization / Company SWOTs / Diagnostic b. Stage 2: Structuring and support c. Stage 3: Business support and acceleration i. Management ii. Financing iii. Capital Equipment purchase / rental iv. Market support (e.g. Cameroon – local; Jamaica: possibly a bigger focus on the export market) v. Other (Research and innovation, technology transfer) 

Regarding timeframe for implementation, it is strongly recommended that the Development Minerals Programme uses the remaining time of the current programme to start designing the system and to start testing in 2-3 country environments. 

Recommendation Addressed to: All Partners but UNDP in particular as Implementing Party. Implementation Timeframe: Development and Testing (ASAP – e.g. May 2018 to October 2018) and Phase 2 (November 2018 -) Implementation: Phase 2 (November 2018 - )

Management Response: [Added: 2020/12/16] [Last Updated: 2020/12/21]

Key Actions:

14. Recommendation:

R5. Recommendation Summary: Develop a Development Minerals Capacity Development Strategy and Work Programme for a Scaled-up Successor Programme

Detailed Recommendation: The Capacity Development Approach of the Development Minerals has reached a significant body of stakeholders and has been part of the wider success of the Programme. In the context of a significant scaled up programme during a follow-on Phase 2, it will be important to consider how the Programme can continue to innovate and do more with less, with the objective of creating a best-of-class capacity development programme.

This will require developing a Development Minerals Capacity Development Strategy and Work Programme (including content, delivery modalities and processes, and business acceleration and support system that will then need to tested in a selection of country environments, and then adapted as necessary). This will involve taking the ASM through a structured business acceleration package in three stages as follows:

a. Defining the core capacity development focus areas for each core stakeholder group, and developing new content and/or collating existing content into a ready-to-go series b. Seeing how capacity development impact can continue to be multiplied through further take up of existing Good Practice such as the Return to Work Plans c. Developing full-system delivery processes (pedagogical guidance, quality guidance, management guidance etc.) to allow Training of Trainers and enabling such Trainers to replicate the training d. Leveraging technology to support scaling – Importantly, considering how much more capacity development can be delivered online or in blended online and creating the content and delivery platform to support a scaled-up capacity development programme. e. Creating a trainer qualification and certification process that can drive the capacity development process in the target countries f. Regarding specific national contexts, seeing how specific actors and organisations can play a role (e.g. national University delivering a new course programme on development minerals, structured student work placement/ internship programme between local University and mining and quarrying businesses and cooperatives. g. Monitoring toolkits to allow trainers and Capacity Development actors to monitor results and impact. 

Part of the Capacity Development Strategy, Programme and Delivery Capacity could include formalizing a role for Phase 1 regional Focus countries to disseminate the learning curricula and knowledge of Phase 1 in the ACP countries of each region identified. This is something that has also been requested by ACP Secretariat and has a number of important merits. Phase I curricula and learning (focus and scope): However, it is recommended first to collate the key curricula and learning from Phase 1 into overall capacity development and resources toolkit and compendium, and then consider how this could be efficiently delivered. Secondly, if Focus Countries are to lead this dissemination effort, it would likely require some investment on their side to master all of the capacity development curricula and learning material. Dissemination workshop delivery: A third consideration would be considering what is the most costefficient delivery mechanism (e.g. country-specific workshops vs regional workshops for example), although it is likely that country-specific workshops would be more cost-efficient.

Application and selection process: Such workshops could also be organised on a demand basis, with Focus Countries need to apply to hose such a workshop and i) showing clear needs/interest statement from one or more countries in their ACP region; ii) presenting a variant of a return-to-work plan where they and the interested host country(ies) show what will be the follow-up actions and impact of the workshop in the following six months. Regarding timeframe for implementation, it is strongly recommended that the Development Minerals Programme uses the remaining time of the current project to start developing this Capacity Development System. 

Recommendation Addressed to: All Partners but UNDP in particular as Implementing Party

Implementation Timeframe: Development and Testing (May 2018 to October 2018) and Phase 2 (November 2018 - ) Implementation: Phase 2 (November 2018 - )

Management Response: [Added: 2020/12/16] [Last Updated: 2020/12/21]

Key Actions:

15. Recommendation:

R6. Recommendation Summary: Develop a medium-term Framework for the Development Minerals Programme

Detailed Recommendation: Fully harnessing the potential of the ACP-EU Development Minerals Programme would be positively helped by a medium-term vision and framework and provide clear models of intervention that can allow other development actors to support the development of the sector. For example, there are many policy and development benefits that can flow from complementary initiatives around a core Phase 2 Programme and developing models of intervention can bring significant added value and downstream development impact. Examples include:

- Development Minerals Models to Support Youth Employment and TVET - Development Minerals Models to Support gender-inclusive development and improve child welfare - Development Minerals Models to Support Skills Development and TVET 

Developing such models will likely help other donor actors see the range of opportunities and be more open to exploring cooperation. In the case of the EU and the European Development Fund (EDF) for example, such models may help secure follow-on impact by leading to new national EDF-funded projects in these or other areas.

Recommendation Addressed to: ACP Secretariat, European Commission, UNDP

Implementation Timeframe: May – October 2018 and beyond

Management Response: [Added: 2020/12/16] [Last Updated: 2020/12/21]

Key Actions:

16. Recommendation:

R7. Recommendation Summary: Carry out detailed and intensive formulation work on the Financing and Investment Component and the Business Acceleration Component and (including in country pilots)

Detailed Recommendation: This is a cross-cutting recommendation that is related to all of the recommendations regarding the Phase 2 Development Minerals Programme. The evaluation strongly recommends using the remaining project implementation time to carry out detailed formation work on the new Programme, in particular defining and formulating in detail the business acceleration and improvement programme component (and related models) and the financing and investment facilitation component. Moreover, to the extent possible, the project team should look to start piloting these models, as this will help accelerate the learning and transition into a high impact Phase 2 Programme. Moreover, the detailed work on design and formation, with some in-country pilots and preparatory work on the local financing and investment landscape and actors, will greatly help in formulating the detailed Phase 2 Programme.

Recommendation Addressed to: ACP Secretariat, European Commission, UNDP

Implementation Timeframe: May – October 2018

Management Response: [Added: 2020/12/16] [Last Updated: 2020/12/21]

Key Actions:

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