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Enhancing Resilience of Coastal Communities of Samoa to Climate Change (AF)_TE
Commissioning Unit: Samoa
Evaluation Plan: 2018-2022
Evaluation Type: Project
Completion Date: 12/2018
Unit Responsible for providing Management Response: Samoa
Documents Related to overall Management Response:
 
1. Recommendation:

Issue 1: Enhance the monitoring capacity of CSSP. (Refer page 44 Section 4.2 (i) of the report)

Management Response: [Added: 2018/12/03] [Last Updated: 2018/12/03]

The recommendation stated is noted. The CSSP is an arm of the MoF that implements small grant projects directly with the communities and work with many donors with specific requirements including DFAT, UNDP, WB to name a few. The CSSP through the PPCR-WB project developed a Community Engagement Plan-CEP that provides a clear guide on how the projects are rolled out and with an M&E plan. The AF small grant project utilizes the same plan with a few minor amendments to the process to suit AF requirements. This is the mechanism that is in place to guide the M&E for each village/community project. It is suggested that we use this same plan and work on the coordinated and scheduled site visit plan for each community project

Key Actions:

Key Action Responsible DueDate Status Comments Documents
CSSP to develop a site visit plan to all AF project sites to check on progress and status be documented.
[Added: 2018/12/03] [Last Updated: 2019/12/29]
CSSP Project Staff 2019/03 Completed Final site visit completed with all stakeholders History
CSSP to update in the existing database the status of each project site
[Added: 2018/12/03] [Last Updated: 2019/12/29]
CSSP Project Staff 2019/03 Completed CSSP completed database for each project site History
CSSP to share database with MNRE PUMA for the overall update of CIMP implementation database
[Added: 2018/12/03] [Last Updated: 2019/12/29]
CSSP Project Staff 2019/03 Completed CSSP databased provided to PUMA for update of CIMP implementation History
2. Recommendation:

Issue 2: MNRE to endorse the Samoa CARES platform for advocacy and fundraising for CCA and DRM activities at the community level.

Management Response: [Added: 2018/12/03] [Last Updated: 2018/12/03]

MNRE notes the Samoa CARES social media platforms (Facebook and Twitter) have been activated (the Facebook page was already set up by MNRE) and will prepare a plan to continue the management and updating of these media platforms post project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
.Arrange with IT to have Samoa Cares Website/Platform merged with existing MNRE platforms for ease of maintenance
[Added: 2018/12/03] [Last Updated: 2019/12/29]
MNRE IT division and PUMA 2019/03 Completed Samoa cares website launched and handover to MNRE IT for updating History
Prepare a procedure manual to guide the use and develop necessary web network to facilitate the update of the platform to ensure any new user will be able to maintain and navigate the platform
[Added: 2018/12/03] [Last Updated: 2019/12/29]
Samoa Cares Creater 2019/03 Completed procurement manual produced by consultant and handover to MNRE for maintenance of the platform History
3. Recommendation:

Issue 3: MWTI should follow-up the definition of new national road standards in close collaboration with LTA, then analyse Samoa’s CPIER as a baseline for estimating additional budget to make the road network climate-proof, then integrate the additional costs into regular Government budgets for future road work at community level

Management Response: [Added: 2018/12/03]

MWTI noted the recommendation 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
MWTI to collaborate immediately with LTA to discuss & develop national road standards to facilitate climate proof road networks standards
[Added: 2018/12/03] [Last Updated: 2019/12/29]
MWTI & LTA 2019/03 Completed National CC proof building standards by MWTI completed History
Conduct training for the industries (Civil Engineer, Contractors, Planners) on the National Road standards.
[Added: 2018/12/03] [Last Updated: 2019/12/29]
MWTI & LTA 2019/09 Completed National building code CC proofed consultations completed with all stakeholders History
4. Recommendation:

MNRE-PUMA to develop and maintain the CIM Plans Database to allow for monitoring, updating CIMP status.

Management Response: [Added: 2018/12/03]

The CIM Plans database for all the newly updated 43 CIM Plans has already been established. Under the AF sister project, PPCR, the CIM Plan database covering the 16 PPCR districts has been developed and it is being used to monitor the activities in these districts. The CIM Plan districts under AF projects have now also been given to the team under PPCR (PMS) to incorporate into the database. The monitoring and maintenance of this database will lie solely with the Strategic Planning Section of PUMA. A laptop has also been procured under AF to store and assist with populating the database to ensure it is routinely updated and maintained

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Continue working with the PMS team under PPCR Team to update and populate database
[Added: 2018/12/03] [Last Updated: 2019/12/29]
Strategic Planning Section of PUMA 2020/06 Completed PPCR sister project to AF and is continuing the work for CIM plans implementation History
PUMA to continue to update and manage the database after project closing.
[Added: 2018/12/03] [Last Updated: 2019/12/29]
Strategic Planning Section of PUMA 2020/06 Completed PUMA currently utilising database for development consent process and also new projects History
Prepare a procedure guide the use and update the database to ensure any new user will be able to know the steps to update the database.
[Added: 2018/12/03] [Last Updated: 2019/12/29]
Strategic Planning Section of PUMA 2019/06 Completed PUMA developed step by step procedures for in house usage of information. History
5. Recommendation:

Issue 5: Insufficient sector-wide budget alignment - There is a need to adjust the climate resilience sector-wide approach to ensure much closer budget and work plan alignment according to the CIM Plans for all community-related infrastructures

Management Response: [Added: 2018/12/03]

This is a work in progress. The preparation and development of the CIM Plans by PUMA/MNRE with the support of the Government Agencies and Utilities is a clear indication of a sector wide approach and a consultative and a participatory approach with all the districts and village communities. Although PUMA/MNRE is the key stake holder/coordinator of the CIM Plan review 2018 (planning and review phases) it is crucial to note that the Ministry of Finance (MoF) is the chair of the Climate Resilience Steering Committee (CRSC) which oversees all the other Climate Change related projects. The CIM Plans, having now been endorsed by the CRSC means that it also now has a wider audience, inclusive of all development partners through various projects. MoF is also the manager /coordinator of all the Sector Plans through their Planning division, meaning that is the other channel by which the CIM Plans will be integrated into future and existing sector plans. MoF is also responsible for budget planning and allocation of all Government Ministries, Agencies,Corporations and Sectors and so through MOF’s various responsibilities the budget and work plans alignment is easier and already being done.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Distribution of CIM Plans to all agencies to assist with their budget planning activities
[Added: 2018/12/03] [Last Updated: 2019/12/29]
PUMA Staff 2019/03 Completed CIM plans launched and distributed to cabinet, CEO's and communities History
6. Recommendation:

Issue 6: Support should be provided to the Government to ensure that CIM Plans are being institutionalised and become the key reference documents for community development.

Management Response: [Added: 2018/12/03]

We would like to respectfully point out that the focus of the CIM Plans is more on Climate resilience and Adaptation of communities rather it being a key reference document for community development. The Cabinet of the Samoan government has also endorsed the CIM plans and is set to be streamlined into government policies and sector plans.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Continue communications with key government stakeholders(ministries/agencies), the private sector
[Added: 2018/12/03] [Last Updated: 2019/12/29]
PUMA Strategic Planning Section 2019/06 Completed GoS continue to promote the use of CIM plans for new and on going projects History
Conduct awareness programs with parliamentarians, NGOs & CBOs on the CIM Plans to inform and to guide village/district climate resilient and adaptation efforts
[Added: 2018/12/03] [Last Updated: 2019/12/29]
PUMA Strategic Planning Section 2019/06 Completed CIM plans launched and disseminated to all stakeholders and communities History

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