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Evaluation of UNV Support to enhancing capacity of United Nations Plan of Action on Disaster Risk Reduction for Resilience in South and East Asia and Pacific
Commissioning Unit: UNV
Evaluation Plan: 2018-2021
Evaluation Type: Project
Completion Date: 11/2018
Unit Responsible for providing Management Response: UNV
Documents Related to overall Management Response:
 
1. Recommendation:

Efficiency - Recommendations

If UNV is going to implement regional thematic programs, it should consider developing clear briefings and ensure clear communication with UN Volunteers that are part of regional programmes to facilitate their efficient work towards programmes goals and objectives.

The UN Volunteers DRR Regional Project was able to deliver support to meet project objectives and goals largely through the work of UN Volunteers for the projects of other UN agencies, but also sometimes through the extra efforts of individual UN Volunteers.

Management Response: [Added: 2019/04/23] [Last Updated: 2020/12/13]

UNV agrees with the recommendation. This project was designed prior to the opening of UNV's Regional Office in Bangkok in 2015 and prior to its Strategic Framework 2018-2021. UNV has revisited its approach to programming since and is not implementing directly thematic programmes anymore.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No action needed, as UNV does not foresee to engage in this kind of thematic regional programme anymore as implementing partner.
[Added: 2019/04/23]
UNV 2018/11 No Longer Applicable [Justification: UNV is not directly implementing regional thematic programmes anymore.]
History
2. Recommendation:

If UNV is going to implement regional thematic programs, it should develop ways to make reporting straightforward and facilitate management of the program and UN Volunteers in the program by UNV regional thematic program managers.

UN Volunteers that work under these programs need simple measures and methods to report on activities and progress towards objectives. UN Volunteers managers need methods to monitor and manage for results that they can use for project management.  

Management Response: [Added: 2019/04/23] [Last Updated: 2020/12/13]

UNV agrees with the recommendation. This project was designed prior to the opening of UNV's Regional Office in Bangkok in 2015 and prior to the Strategic Framework 2018-2021. UNV has revisited its approach to programming since and is not implementing directly thematic programmes anymore.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No action needed, as UNV does not foresee to engage in this kind of thematic regional programme anymore as implementing partner.
[Added: 2019/04/23]
UNV 2018/11 No Longer Applicable [Justification: UNV is not directly implementing regional thematic programmes anymore.]
History
3. Recommendation:

Effectiveness – Recommendations

While UN Volunteers can implement regional programs, UNV should consider what the benefits to implementing regional thematic projects are for UNV as an organisation.

The evaluation concludes that the UN Volunteers DRR Regional Project had many positive impacts and value at the national level in the countries in which it was implemented. The evaluation’s field work did not find important benefits to DRR or the promotion of volunteerism that came from implementing the UN Volunteers DRR Regional Project regionally in this case. The UN Volunteers DRR Regional Project produced outputs and contributed to outcomes that furthered the objectives of UN Volunteers and the program in the areas of DRR strategies and standards, the promotion of volunteerism in DRR, the engagement of women, youth, people with disabilities, and marginalized populations in DRR, and in coordination in DRR across UN agencies. These benefits appear at the country level, which contribute to UN Volunteers’ global goals; it was not clear what benefits there were at the regional level based on the design and project implementation.

Management Response: [Added: 2019/04/23] [Last Updated: 2020/12/13]

UNV agrees with the recommendation. This project was designed prior to the opening of UNV's Regional Office in Bangkok in 2015 and prior to the Strategic Framework 2018-2021. UNV's engagement in thematic regional programmes was discontinued under the new Strategic Framework.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No action needed, as no rules for programme engagement are in place and UNV does not foresee to engage in this kind of programme anymore as implementing partner.
[Added: 2019/04/23]
UNV 2018/11 No Longer Applicable [Justification: UNV is not directly implementing regional thematic programmes anymore.]
History
4. Recommendation:

Effectiveness – Recommendations

If UNV is going to implement regional programmes, it should develop ways to have them systematically and clearly add value to the placement of UN Volunteers with host agencies based on sharing and synthesising learning across countries in the region.

Any future UN Volunteers regional programs should work with partners and stakeholders to develop ways and mechanisms for cross-national learning across the region or ways to implement regionally in ways that augment program influence, effectiveness, impact, and/or sustainability. 

Management Response: [Added: 2019/04/23] [Last Updated: 2020/12/13]

UNV agrees with the recommendation. This programme was developed as a regional programme more than 5 years ago but without a clear regional purpose and value added. No regional results and regional partners where involved as well as very limited knowledge sharing happened among countries.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
For the time being, it is not envisaged for UNV to engage in regional programmes. Shall a regional programme be developed, UNDP's guidance defined by POPP (Programme and Operations Policies and Procedures) for regional programmes should be followed to ensure clear relevance and value added.
[Added: 2019/04/23]
UNV 2018/11 No Longer Applicable [Justification: For the time being, it is not envisaged for UNV to engage in regional programmes.]
History
5. Recommendation:

Effectiveness – Recommendations

Plans, standards, and DRR in the post-2015 development agenda  

UNV should seek to place UN Volunteers for a substantial period of time in order to develop the trust and confidence of national counterparts and staff of the UN host agency needed to make substantial contributions to DRR through their work on UN agency projects through a regional UNV project  through a regional UN Volunteers project. UN Volunteers needs to consider how to balance the merits of longer postings for greater substantive impact with supporting the professional development and advancement of UN Volunteers. 

Management Response: [Added: 2019/04/23] [Last Updated: 2020/12/13]

UNV agrees with the recommendation. Overall incoherence of the regional programme approach led to a high rate of staff turnover in some countries and on the regional level which impacted on the duration of contracts.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNV's new cost recovery is more conducive to longer term assignment. In addition, UNV is advocating when possible for assignments of a minimum duration of one year.
[Added: 2019/04/23]
UNV Regional Office 2018/11 Completed
6. Recommendation:

Effectiveness – Recommendations

Volunteerism and DRR

UNV and UN Volunteers should continue to emphasize and promote volunteerism as the area where UNV most clearly has a specialization that contributes to UNCTs, partner UN agencies, and national agencies. The DRR Regional Project was able to support and promote volunteerism in the diverse contexts of UNCTs, UN partner agencies, and host countries in the region.

Management Response: [Added: 2019/04/23] [Last Updated: 2020/12/13]

UNV agrees with the recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNV's Strategic Framework 2018-2021 revisited its focus on the promotion of volunteerism and the support to the Global Plan of Action on Volunteerism, which is the core mandate of UNV.
[Added: 2019/04/23]
UNV Volunteer Advisory Services Section and Regional Offices 2018/11 Completed
7. Recommendation:

Effectiveness – Recommendations

Women, youth, people with disabilities, and marginalized people in DRR and volunteerism 

In order to more strongly support women, youth, people with disabilities, and marginalized people, UNV should develop clear guidance for UN Volunteers to more effectively and efficiently focus on these populations in their work and provide structured support through UNV managers for these efforts in their work and provide structured support through UN Volunteers managers for these efforts.

Management Response: [Added: 2019/04/23] [Last Updated: 2020/12/13]

UNV agrees with the recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The Volunteer Reporting App (VRA) collects data on UN Volunteers’ experiences in their assignment. Analysis of his data is ongoing and will allow UNV to connect volunteers in peer-to-peer exchange networks.
[Added: 2019/04/23]
Executive Office (RBM) 2018/12 Completed
8. Recommendation:

Effectiveness – Recommendations

Coordination with UNISDR, OCHA, and UNDP 

UNV should be more realistic and modest about the roles and expectations of deployed UN Volunteers in UN-system coordination in the drafting of any thematic project documents as well as in the expectations put in any Description of Assignment. For future regional or thematic programs in UN system coordination, Project Documents should focus on what is realistic – for UN Volunteers to support rather than lead agencies and UNCTs in coordination efforts. DOAs for UN Volunteers should be correspondingly realistic. The heads of UN Volunteers offices in countries or UN Volunteers regional offices should take the lead in coordination across UN agencies.

Management Response: [Added: 2019/04/23] [Last Updated: 2020/12/13]

UNV agrees with the recommendation. The Description of Assignments were very ambitious with limited resources and capacities to support.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
More standardized profiles for UN Coordination functions are being developed to support the new Resident Coordinator system.
[Added: 2019/04/23]
UNV Regional Office in cooperation with UN partners 2019/04 Completed

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