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Terminal Evaluation for Project SAU10/82003 Saudi Food and Drug Authority Phase II
Commissioning Unit: Saudi Arabia
Evaluation Plan: 2017-2021
Evaluation Type: Project
Completion Date: 12/2018
Unit Responsible for providing Management Response: Saudi Arabia
Documents Related to overall Management Response:
 
1. Recommendation:

1.    Maintain the focus on specific objectives and areas where the project provided added value

Management Response: [Added: 2019/01/13]

The New Project Document, on the basis of the outputs of SFDA Strategic Plans and previous UNDP Projects, as well as considering the UNDP and Saudi strategy and policy documents the new project, among other specific objectives of that, will work towards further building capacities in all relevant areas as per SFDA mandate

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Review the key functional areas of SFDA addressed by the objectives; • Make decision on completing / continuing the activities as required according to the current state of affairs; • If further actions are needed, ensure that the activities shall be completed in accordance with the work plan of the new project.
[Added: 2019/01/13] [Last Updated: 2019/09/14]
Project board 2019/07 Completed PD was signed April 2019 History
2. Recommendation:

2.    Maintain and strengthen links between the new project and the national policies (e.g. NTP2020, MoH Health Strategy) to maximize impact

Management Response: [Added: 2019/01/13] [Last Updated: 2019/01/13]

SFDA can (pro)actively take part in the activities of the Gulf Health Council to achieve its main objectives, such as those addressing the utilization of international experiences and strengthening collaboration with Arab, regional and international organizations working in the health field; the implementation of GCC Central Drug Registration Program for pharmaceutical companies to provide safe, effective and high-quality medicine  through a unified procurement program for medicines and medical equipment and pricing of its products; and conducting joint health research among Member States.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Review the proposed objectives of the new project whether they are aligned with the national strategy and policy; • Adapt / finetune the new project as required to maximise impact.
[Added: 2019/01/13] [Last Updated: 2019/09/14]
UNDP and SFDA project coordinator 2019/07 Completed All new PD objectives aligned as per Vision 2030 and SDGs History
3. Recommendation:

3.    Support the project management and coordination with UNDP

Management Response: [Added: 2019/01/13] [Last Updated: 2019/01/13]

The Project will be administered jointly by SFDA as Beneficiary and UNDP Country Office in Riyadh. A Chief Technical Advisor / Team Leader will be appointed to manage the project as well as oversee all technical project activities, monitor progress and report to UNDP via progress reports. The National Project Manager will be appointed to run the Project on a day-to-day basis within the constraints laid down by the Project Board. The Project Board is a group responsible for making on consensus basis management decisions for the Project when guidance is required, including recommendation for approval of project revisions. In addition, internal coordination and monitoring bodies will be established including the necessary working groups and the committees, as needed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Establish the Project Board and approve its operational protocol; • Appoint project management team (i.e. Chief Technical Advisor / Team Leader and Project Manager); • Create communication channels and lines between project partners and define and schedule project management meetings
[Added: 2019/01/13] [Last Updated: 2019/09/14]
UNDP and Project coordinator 2019/07 Overdue-Initiated No CTA appointed yet History
4. Recommendation:

4. Maintain the monitoring of the progress of the new project according to the programmatic and action specific indicators set in the Logical Framework.

Management Response: [Added: 2019/01/13] [Last Updated: 2019/01/13]

The Project will be monitored in accordance with UNDP Programme and Operations Policies and Procedures (POPP) outlined in the UNDP User Guide.

The progress of the project will be monitored against the detailed work plan. 

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Quality and timeliness of the deliverables; • Assessment of progress giving details of any divergences from the work plan; • Use of funds and resources compared to the human and financial resource plan; • The adherence to the profile requirements for staff and performance of experts; • Speed and agility of responding to requests; • Adherence to deadlines; • Quality of the staff follow-up and service/contract management.
[Added: 2019/01/13] [Last Updated: 2019/09/14]
Project Manager and UNDP 2020/12 Initiated Not completed yet History
Monitoring mechanisms which are foreseen for this project include: • Objectively Verifiable Indicators; • Monitoring through regular progress reports and Project Board meetings;
[Added: 2019/01/13] [Last Updated: 2019/09/14]
Project Manager 2020/12 Initiated PD is new, no project board meeting yet but governance mechanism in place History
5. Recommendation:

Design and propose a new project to further support SFDA implementing its Third Strategic Plan and building institutional and individual capabilities

Management Response: [Added: 2019/01/13] [Last Updated: 2019/01/13]

UNDP will work with SFDA to ensure new Project Document is aligned with Saudi Vision 2030, NTP 202 as well as SGDs in full accordanc ewiht SFDA mandate and strategy

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Design a new project to further support SFDA implementing its Third Strategic Plan and building institutional and individual capabilities; • Prepare logical framework in accordance with the most effective and feasible manner of implementation of the theory of change; • Prepare a detailed work plan for the new project and define and schedule activities according to the expected results. The work plan should include the progress reports, too.
[Added: 2019/01/13] [Last Updated: 2019/09/14]
SFDA/UNDP 2019/07 Completed New PD finalized History
6. Recommendation:

6.    Maintain the implementation of the activities of the new project in accordance with the plan of action.

Management Response: [Added: 2019/01/13] [Last Updated: 2019/01/13]

The project shall be implemented in accordance with the work plan. In addition, the project management will ensure that the project progress is regularly monitored in accordance with the project monitoring plan.  

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Prepare a detailed work plan for the new project and define and schedule activities according to the expected results. The work plan to include regular progress reporting. And Ensure continuous and timely monitoring during the course of the project.
[Added: 2019/01/13] [Last Updated: 2019/09/14]
Project Manager 2020/12 Initiated workplan inplace History
7. Recommendation:

7. Maintain the monitoring of the progress of the new project according to the programmatic and action specific indicators set in the Logical Framework

Management Response: [Added: 2019/01/13] [Last Updated: 2019/01/13]

The main objective of monitoring is to make sure that the right products are delivered at the right time and within the given budget, to ensure that planned quality is achieved, to correctly direct and carry out planned activities, and to properly direct and utilize resources.

The Project will be monitored in accordance with UNDP Programme and Operations Policies and Procedures (POPP) outlined in the UNDP User Guide.

The progress of the project will be monitored against the detailed work plan

   Quality and timeliness of the deliverables;
•         Assessment of progress giving details of any divergences from the work plan;
•         Use of funds and resources compared to the human and financial resource plan;
•         The adherence to the profile requirements for staff and performance of experts;
•         Speed and agility of responding to requests;
•         Adherence to deadlines;
•         Quality of the staff follow-up and service/contract management.
Monitoring mechanisms which are foreseen for this project include:
•         Objectively Verifiable Indicators;
•         Monitoring through regular progress reports and Project Board meetings;
•         User reviews – receive Client’s approval on all deliverables. Only approved deliverables can be used as input to a further stage in the project except the opposite is explicitly agreed.

 

   

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Prepare and approve project monitoring plan; • Ensure continuous and timely monitoring during the course of the project; • Require, discuss and approve monitoring reports regularly.
[Added: 2019/01/13] [Last Updated: 2019/09/14]
UNDP/Project Manager 2020/12 Initiated no monitoring yet since PD is new History

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