Success message
error message
warn message
Energy Efficient Production and Utilization of Charcoal through Innovative Technologies and Private sector involvement in Sierra Leone
Commissioning Unit: Sierra Leone
Evaluation Plan: 2015-2019
Evaluation Type: Project
Completion Date: 11/2018
Unit Responsible for providing Management Response: Sierra Leone
Documents Related to overall Management Response:
 
1. Recommendation:

Project provided support to review and update the National Energy Policy 2009 but it is still in draft form. Hence it is recommended to follow up with the Ministry of Energy for approval and endorsement. After approval, there should be activities to make people aware of the policy and the important provisions that supports people Assistance to support this national programme

Management Response: [Added: 2019/03/27]

This activity is possible.The draft review copy is already with the Director of Energy in the Ministry of Energy (MoE) to facilitate the Government approval and endorsement 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
SL Government has approved and endorsed the National energy Policy and awareness raising has been conducted by MOE
[Added: 2019/03/28] [Last Updated: 2019/09/10]
Project manager at UNDP and MoE 2019/05 Completed National Energy policy has been approved by the GOSL History
2. Recommendation:

Establish RKLCC and install equipment of the lab and train staffs so that research and certification activities could be initiated
 

Management Response: [Added: 2019/03/27]

 The process of setting of the Lab, installation and the training of the GTI staff is on course

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Contract to be signed for the construction of lab and installation of lab equipment
[Added: 2019/03/28] [Last Updated: 2019/09/10]
Procurement unit at UNDP 2019/08 Completed The Evaluation of bid for the construction of the Lab structure and the installation of Lab Equipment has been complemented. History
Consultancy work for the Installation of the Lab energy equipment to be adertised
[Added: 2019/03/28] [Last Updated: 2019/09/04]
Project Manager 2019/08 Completed The contract has been signed with the consultant for the installation of the lab. The installation will commence in November 2019. History
3. Recommendation:

 To develop standard for Cookstoves, furnaces, Kilns and charcoal project does not have to wait for establishment of the CCDC and lab. Lab is needed to test for certifying but standard could be developed using references of neighbouring countries and available scientific documents. Hence project should immediately start process of developing National Standard of Charcoal, kiln, stoves and furnaces.
 

Management Response: [Added: 2019/03/27]

This has been discussed and has been recommended to partners and  relevant Institutions to move on with this activity 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To sign LOA with Government Technical Institute (GTI) to implement this activity
[Added: 2019/03/28] [Last Updated: 2019/09/10]
UNDP 2019/06 Completed LOA has been signed with GTI to implement this activity History
4. Recommendation:

As per project plan, after accomplishment of first round of work of production and distribution of kilns and cook stoves and also implementation of the loan and rebate scheme, monitoring and evaluation should have been done to provide feedback for improvement in technology and also scheme and replicate new areas. Project is pushed far behind so need to initiate remaining activities immediately and also follow implementation with standard monitoring and evaluation. Within the remaining one year period, project should meet its targeted activities of financial scheme implementation, kiln establishment and stove production and trainings. 

Management Response: [Added: 2019/03/28]

Remaining project activities have been well planned in 2019 AWP with a well monitoring and Evaluation framework in place to ensure that project implementation activities are regularly monitored for effective delivery and results 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To engage regional office on the implementation modality for the loan and rebate scheme for the production and distribution of kilns and cookstoves.
[Added: 2019/03/28] [Last Updated: 2019/09/10]
Project Manager/Team Leader 2019/03 Completed It has been agreed with Regional Office that ITB be sent out for the implementtion of this activtity. Once the production and distribtion is done, the implementation of standard monitoring and evaluation will be followed History
To ensure that standard M&E procedure are enshrined in planned activities
[Added: 2019/03/28]
Project Manager/M&E 2019/03 Completed Done
5. Recommendation:

Also establish targeted number of kilns and produce targeted number of cook stoves in the targeted areas i.e. rural communities within the coming one year.

Management Response: [Added: 2019/03/28]

This has also been noted and recommendations discussed with partners and other  relevant Institutions to move on with this activity

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The procurement team to send out ITB document for the production of Kilns and Cookstoves
[Added: 2019/03/28] [Last Updated: 2019/09/10]
Cluster Team Leader 2019/10 Completed The process is underway History
6. Recommendation:

Project also has activities of upscaling based on monitoring of first phase of implementation. But for the upscaling and impact assessment part of the project activities, time may not be sufficient. Hence it is recommended to extent project for one additional year without additional cost i.e. no cost extension. 

Management Response: [Added: 2019/03/28]

The project  ends in  December 2019 and may not be renewed until with a strong justification for renewal 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To be discussed with Cluster Team Leader
[Added: 2019/03/28] [Last Updated: 2019/09/04]
Project Manager 2019/08 Completed The CO is Putting together all required documentation for non cost extension request until June 2020. History
7. Recommendation:

 Project should consider to establish bigger woodlots for demonstration (piloting) of rotational harvest for wood supply for charcoal production and wood for cooking stoves. Woodlot program should include other income generation activities e.g. agro-forestry with cash crops.

Management Response: [Added: 2019/03/28]

The  woodlots establishment was not part of the project activity but came up during the project inception meeting which led to the establishment of the 36 acres woodlots. It was agreed that no further wood lot be established

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Regular under-brushing to be done to maintain the woodlot
[Added: 2019/03/28] [Last Updated: 2019/09/04]
Project communities/UNDP 2019/09 No Longer Applicable [Justification: The project board has decided to increase the size of woodlots and the woodlot communities have indicated willingness to do the planting once the seedlings are supplied.]
Request Letter has been sent to the Ministry of Agriculture and Forestry for seedling supplies to Makolerr, Roban, Moyamba Junction and Mawoma Woodlots History
8. Recommendation:

Immediately start training and awareness campaign on the use, maintenance and benefits of energy-efficient kilns and cook stoves for village level producers and consumers as they are the target group of the project.

Management Response: [Added: 2019/03/28]

This activity is possible and discussion with relevant stakeholder will be done

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Hold consultation meeting with community stakeholders to facilitate the training and awareness raising on the use, maintenance and benefits of energy-efficient kilns and cook stoves for village level producers and consumers
[Added: 2019/03/28] [Last Updated: 2019/09/04]
Project Manager 2019/08 Completed The consultation meeting and training with community stakeholders conducted to raise awareness on the use and maintenance of the energy-efficient stoves. History
9. Recommendation:

Communities were asking for food for work program to manage woodlot. This practice will not make program sustainable beyond the project life. Hence awareness activities should include information to make communities understand that those woodlots are for their use and they are the beneficiaries so they also have to contribute their time and effort. Monitoring of woodlots by few people may not be possible as they also have to work for earning food so they could make plan where all of the members will contribute certain hours in a week in rotational basis. By making such arrangement, individuals do not have to spend much time. There was also scarcity of water in the woodlot areas, if it is possible for the project then should arrange water.

Management Response: [Added: 2019/03/28]

Food for work will not sustian the project beyoung the end of the project. Therefore, More awareness raising should be done for the community members to be aware of the benefit of the wood lots. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP and the Environment Protection Agency (EPA-SL) to conduct awareness raising campaign in project communities on their obligation and the benefit the stand to gain from the woodlots.
[Added: 2019/03/28] [Last Updated: 2019/09/04]
UNDP, EPA-SL 2019/07 Completed Woodlot management committee has been formed for all the four woodlots and duties and responsibilities established gearing towards community ownership and awareness on the benefit and use of the woodlots. History
10. Recommendation:

M&E activities were weak. Implementing agency should immediately establish M&E mechanism so that project activities could be monitored closely and feedback is provided on time to strengthen adaptive management. They should also permanently arrange qualified expert in the Ministry of Agriculture, Forest and Food Security to assess the carbon sink and also in Ministry of Energy to assess emission reductions from improved stoves and kilns because these activities need to be carried out on regular basis even beyond the project life. Such monitoring and verification will support DNA of the government with the data (quantity of carbon stock information and decrease in emissions) to claim from carbon finance. Besides, as provisioned in the project activities, it is necessary to conduct impact assessment to see the impact of project intervention.
Since large amount of works are not accomplished, remaining time will not be sufficient so it is recommended to make one year no cost extension (alreeady mentioned in recommendation no. 6) 

Management Response: [Added: 2019/03/28]

The Monitoring budget has been increased to support regular monitoring

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Monitoring to be conducted on a regular basis with support from the unit M&E focal point
[Added: 2019/03/28]
Project Manager 2019/03 Completed This is an ongoing activity until the project closes
11. Recommendation:

Continuous technical support is needed for the community members and producers of charcoal and cookstoves to continue their activities beyond the project life and for that, Ministry of Energy and Ministry of Agriculture, Forestry and Food Security has to allocate budget for the additional staff needed to provide technical support to the rural communities and also producers of charcoal and cook stoves.

Management Response: [Added: 2019/03/28]

The woodlot is own by the community, however the management is a role which will be transferred to the Forestry Division of the Ministry of Agriculture and Forestry after the completion of the project 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The project team to meet with the Forest Division of the Ministry of Agriculture and Forestry to discuss transfer of ownership of UNDP established woodlots
[Added: 2019/03/28] [Last Updated: 2020/02/05]
Project Management team 2019/12 Completed The project team has already started engaging the Forestry Division of the Ministry of Agriculture and Forestry on how this will be done and this was also discussed at last quarter 2019 steering committee meeting. History

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org