End Term Project Evaluation: Sound Chemicals Management and UPOPs Reduction in Kenya

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Evaluation Plan:
2018-2022, Kenya
Evaluation Type:
Final Project
Planned End Date:
12/2021
Completion Date:
12/2021
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
60,000

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Title End Term Project Evaluation: Sound Chemicals Management and UPOPs Reduction in Kenya
Atlas Project Number: 00095750
Evaluation Plan: 2018-2022, Kenya
Evaluation Type: Final Project
Status: Completed
Completion Date: 12/2021
Planned End Date: 12/2021
Management Response: Yes
Focus Area:
  • 1. Poverty
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.5.1 Solutions adopted to achieve universal access to clean, affordable and sustainable energy
SDG Goal
  • Goal 10. Reduce inequality within and among countries
SDG Target
  • 10.1 By 2030, progressively achieve and sustain income growth of the bottom 40 per cent of the population at a rate higher than the national average
Evaluation Budget(US $): 60,000
Source of Funding:
Evaluation Expenditure(US $): 33,036
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Aron Kecha National Consultant KENYA
Dalibor Kysela International Consultant
Aron Kecha National Consultant KENYA
GEF Evaluation: Yes
GEF Project Title: Sound Chemicals Management and UPOPs Reduction in Kenya
Evaluation Type: Terminal Evaluation
Focal Area: Persistent Organic Pollutants
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 5689
PIMS Number: 5361
Key Stakeholders:
Countries: KENYA
Lessons
Findings
Recommendations
1

The project beneficiary HCFs in cooperation with the county governments should ensure that sterilized HCW is not subject to disposal through burning in a dumpsite. As a temporary measure it is proposed to adopt the Nakuru county model based on allocation of space in the dumpsite for dug pits for disposal and compacting of HCW. This should serve as a temporary measure until other options of disposing the microwave sterilized waste are identified and adopted.

2

The GoK should carefully monitor the legislative approval process for the draft legislation on chemicals and waste management in order to minimize delays in official enactment of the legislation.

3

The MEF, NEMA and WRA as the key stakeholders of the project should use the policy, the regulation and the training materials to ensure that nationally all chemicals’ producers, importers and users mainstream sound management of chemicals and waste into their operations to ensure continuity of the project objectives. This should include budgetary provisions by the national and county governments for periodic monitoring of POPs as provided for under the mandates of relevant institutions such as NEMA, WRA, GCD, and KBS.

4

The Ministry of Environment and Forestry and the NEMA should fast track operationalization of the PRTR database and dissemination of related training materials, monitoring protocols in order to support regular monitoring and availability of data on POPs

5

Before the completion of the project, UNDP in cooperation with the Ministry of Health and Ministry of Environment and Forest should establish institutional mechanisms for a post project monitoring of performance of the technologies supported and periodic collection of information about amounts of HCW treated. The monitoring, led by the national health authorities, should start immediately upon closure of the project with monthly periodicity.

6

The MEF should establish effective channels for dissemination of the awareness materials and knowledge products from the UPOPs project to relevant parties

7

The Ministry of Health should establish a continuous professional development course and secure resources towards continuation of training and re-training courses with HCWM modules for health workers. Moreover, the MoH should consider an incentive strategy for trained staff to keep them working in their jobs and minimize the trained staff turnover.

8

The Ministry of Health and the project model HCFs should consider establishment of national maintenance teams and/or contracting local service companies to ensure maintenance and repair of installed microwave equipment, including identification of reliable local suppliers of necessary equipment spare parts.

9

The MEF should explore effective support for establishment of community-based composting systems and assist the waste composting communities with efforts to find users and market for the compost.

10

 UNDP should ensure that designers of future projects on HCW and solid waste management, pay necessary attention to the challenges to disposal of treated waste and consult them with the relevant national stakeholders at the project preparation phase and include in the project risk matrix together with identification of mitigation measures.

11

To reduce procurement related challenges, UNDP and the national Implementing Partner should consider development of a procurement matrix at project inception and assign procurement roles based on strength of parties. However, development of technical specification for procurement delegated to UNDP should be undertaken in full cooperation with the beneficiary institutions in order to respect their needs and requirements

12

Ministry of Health should reach out to other health facilities (public and private) that may have stockpiles of mercury-containing devices to submit them for safe disposal.

13

The Ministry of Health should consider technical assistance for operationalisation of centralized HCW treatment systems including establishment of fees for transportation of HCW from peripheral to central HCFs and tariffs for HCW treatment at the microwave central HCFs.

1. Recommendation:

The project beneficiary HCFs in cooperation with the county governments should ensure that sterilized HCW is not subject to disposal through burning in a dumpsite. As a temporary measure it is proposed to adopt the Nakuru county model based on allocation of space in the dumpsite for dug pits for disposal and compacting of HCW. This should serve as a temporary measure until other options of disposing the microwave sterilized waste are identified and adopted.

Management Response: [Added: 2022/03/17] [Last Updated: 2022/04/17]

Partially accept.

The project can share the Nakuru Country Model as a best practice and encourage its adoption by the other counties, but the implementation will be dependent on the respective health facilities waste management and the respective counties dumpsite management protocols.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Create awareness on the Nakuru County best practice of allocation of space for in dumpsites for pits into which sterilized HCW is disposed conducted to other counties
[Added: 2022/04/17] [Last Updated: 2022/06/27]
MEF, MoH County Governments (Public Health Dept. and HCFs) 2022/06 Completed This was done. The information was shared with stakeholders through a toolkit deposited in a dropbox folder. All the relevant stakeholders were given access to the folder for use and further dissemination. History
Request the other counties to adopt the Nakuru County Model as an interim practice, awaiting the sector development of a permanent non-burn disposal or alternative use of sterilized HCW.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
MEF, MoH County Governments (Public Health Dept. and HCFs) 2022/06 Completed Lessons from the Nakuru Model were documented and shared with the Health Committee at the Council of Governors. Follow-up of this action point now lies with the Council of Governors. History
2. Recommendation:

The GoK should carefully monitor the legislative approval process for the draft legislation on chemicals and waste management in order to minimize delays in official enactment of the legislation.

Management Response: [Added: 2022/04/17]

Partially accept.

Whereas the project can monitor and lobby the approval of the respective pieces of Draft legislation, the approval process is beyond the control of the project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Assign the responsibility of monitoring the approval for the various pieces of legislation to specific officers, who will update stakeholders.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
MEF, all project partners led by the Interministerial Committee on Chemicals Management 2022/06 Completed This responsibility was shared with and assigned to the Director, Multilateral Environmental Agreements at the Ministry of Environment. History
Agree the timelines for update by assigned officers on the approval process for the respective pieces of legislation
[Added: 2022/04/17] [Last Updated: 2022/06/27]
MEF, all project partners led by the Interministerial Committee on Chemicals Management 2022/09 No Longer Applicable [Justification: This will no longer be pursued by UNDP as the responsibility was transferred to the Director, Multilateral Environmental Agreements at the Ministry of Environment.]
History
3. Recommendation:

The MEF, NEMA and WRA as the key stakeholders of the project should use the policy, the regulation and the training materials to ensure that nationally all chemicals’ producers, importers and users mainstream sound management of chemicals and waste into their operations to ensure continuity of the project objectives. This should include budgetary provisions by the national and county governments for periodic monitoring of POPs as provided for under the mandates of relevant institutions such as NEMA, WRA, GCD, and KBS.

Management Response: [Added: 2022/04/17]

Partially Accept. The training materials can be made available, and training modules and their costs communicated to target value chain actors. However, making the budgetary provisions and actual training of officials will be the responsibility of organisations/agencies, and is beyond the project control.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Put together the Training modules and materials (packages) and avail (make accessible) to MEF, NEMA and WRA for their use as and when required.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
MEF, NEMA, WRA 2023/06 Completed A toolkit with the training materials has been developed and shared in a dropbox folder accessible to all the key stakeholders. History
Cost the training modules and share information with organisations/agencies that need their officers trained for their budgeting
[Added: 2022/04/17] [Last Updated: 2022/06/27]
MEF, NEMA, WRA 2023/06 No Longer Applicable [Justification: This responsibility has been reassigned to the Ministry of Environment as the project in UNDP has ended. ]
History
Develop a database of trainers and avail (make accessible) to sector stakeholders
[Added: 2022/04/17] [Last Updated: 2022/06/27]
MEF, NEMA, WRA 2023/06 No Longer Applicable [Justification: This responsibility has been reassigned to the Ministry of Environment as the project in UNDP has ended.]
This responsibility has been reassigned to the Ministry of Environment as the project in UNDP has ended. History
4. Recommendation:

The Ministry of Environment and Forestry and the NEMA should fast track operationalization of the PRTR database and dissemination of related training materials, monitoring protocols in order to support regular monitoring and availability of data on POPs

Management Response: [Added: 2022/04/17]

Partially Accept: Follow-up action to have in place the institutional structures and legislative framework that enable the PRTR and Monitoring Protocols to be functional, informed by the project products.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
MEF and NEMA to develop and agree a Roadmap for operationalization of PRTR
[Added: 2022/04/17] [Last Updated: 2022/06/27]
MEF/NEMA 2022/06 No Longer Applicable [Justification: This responsibility lies with the Ministry of Environment. Currently, the Ministry of Environment is following up on the legislative framework to facilitate the operationalization of PRTR. ]
History
MEF and NEMA to appoint Focal Points for coordination of the implementation of the key actions to operationalize the PRTR and the Monitoring Protocol.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
MEF/NEMA 2022/06 No Longer Applicable [Justification: This responsibility lies with the Ministry of Environment. Currently, the Ministry of Environment is following up on the legislative framework to facilitate the operationalization of PRTR. This will then allow the MEF to appoint the focal points.]
History
5. Recommendation:

Before the completion of the project, UNDP in cooperation with the Ministry of Health and Ministry of Environment and Forest should establish institutional mechanisms for a post project monitoring of performance of the technologies supported and periodic collection of information about amounts of HCW treated. The monitoring, led by the national health authorities, should start immediately upon closure of the project with monthly periodicity.

Management Response: [Added: 2022/04/17]

Partially Accept: The project is operationally closed and has limited capability to have in place the institutional mechanisms. The draft project sustainability plan captured follow-up monitoring of the BAT performances and MEF signed letters of agreement with the counties of Kisumu and Nakuru on the partnership. Working arrangements with the other beneficiaries being addressed by DMEAs and the MOH focal point.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The Department of Multilateral Environmental Agreements (DMEAs) to assign staff to take over the performance monitoring from the project management unit.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP MEF, County Governors 2022/06 Completed The Director, Department of Multilateral Environmental Agreements, has assigned an officer from the Department of Chemical to oversee M&E. History
Establish reporting mechanism into which the pilot facilities report the performance of the technologies they received, and a MOH focal point collates and analyses for an agreed timeframe/duration.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP MEF, County Governors 2022/06 No Longer Applicable [Justification: This responsibility has been transferred to the Ministry of Health, as the project (at UNDP) has ended.]
History
Develop a dissemination plan of the performance monitoring information to sector stakeholders.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP MEF 2022/06 No Longer Applicable [Justification: This responsibility has been transferred to the Ministry of Health, as the project (at UNDP) has ended.]
History
6. Recommendation:

The MEF should establish effective channels for dissemination of the awareness materials and knowledge products from the UPOPs project to relevant parties

Management Response: [Added: 2022/04/17]

Fully Accept: A compilation of the project reports, awareness materials and knowledge products into a shared folder has been done and the link shared with all project partners as a starting point. Some of these products can also be accessed through the UPOPs webpage that was developed by the project

Key Actions:

Key Action Responsible DueDate Status Comments Documents
A focal person(s) assigned by DMEAs as contact for dissemination to and information access by relevant parties
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP MEF 2022/06 Completed There have been consultations during the Final Project Steering Committee where it was agreed that lessons learnt and scaling up of actions be undertaken. This responsibility has been reassigned to the Ministry of Environment as the project in UNDP has ended.] History
Obtain MEF commitment to maintain and update the UPOPS webpage, that will have a link to shared folder of project products.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP MEF 2022/06 Completed MEF undertook to update the UPOPS Webpage as a communication tool for sound management of chemicals in Kenya. History
7. Recommendation:

The Ministry of Health should establish a continuous professional development course and secure resources towards continuation of training and re-training courses with HCWM modules for health workers. Moreover, the MoH should consider an incentive strategy for trained staff to keep them working in their jobs and minimize the trained staff turnover.

Management Response: [Added: 2022/04/17]

Partially Accept: The project produced training materials and modules which can be made available to MOH and sector partners. However, the mainstreaming of HCWM training into the MOH continuous professional development is beyond the project scope and capability.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Put together the Training modules and materials (packages) and avail (make accessible) to MoH for their use as and when required.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP, MOH 2022/06 Completed A toolkit with the training materials has been developed and shared in a dropbox folder accessible to all the key stakeholders History
Cost the training modules and share information with organisations/agencies that need their officers trained for their budgeting
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP & MOH 2022/06 No Longer Applicable [Justification: This responsibility has been reassigned to the Ministry of Health as the project in UNDP has ended]
History
Develop a database of trainers and avail (make accessible) to sector stakeholders
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP and MOH 2022/06 No Longer Applicable [Justification: This responsibility has been reassigned to the Ministry of Health as the project in UNDP has ended]
History
8. Recommendation:

The Ministry of Health and the project model HCFs should consider establishment of national maintenance teams and/or contracting local service companies to ensure maintenance and repair of installed microwave equipment, including identification of reliable local suppliers of necessary equipment spare parts.

Management Response: [Added: 2022/04/17]

Partially Accept: There is some basic knowledge and maintenance skills of the microwaves amongst the facilities employees in the maintenance department, but this varied from facility to facility and the frequency of the challenges faced. Implementation of this recommendation is, however, dependent on the adoption levels (numbers) of the microwave technology and thereby the opportunities within the microwave waste management value chain for maintenance and repairs service providers such as technicians and spare parts suppliers.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Highlight the nature of maintenance and repairs requirements documented by the project and the availability of service providers to address them.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP, MOH and County Governments 2022/06 No Longer Applicable [Justification: This responsibility has been reassigned to the Ministry of Health as the project in UNDP has ended]
History
9. Recommendation:

The MEF should explore effective support for establishment of community-based composting systems and assist the waste composting communities with efforts to find users and market for the compost.

Management Response: [Added: 2022/04/17]

Parially Accept: MEF is currently leading on the approval processes of “The Sustainable Waste Management Policy” and “The Sustainable Waste Management Regulation” that will provide the enabling framework for the engagement of communities in waste composting systems. The establishment of these will however be dependent on the actors taking up the roles as provided under the frameworks.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Support the approval process as feasible as possible
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP and MEF 2022/06 Completed This has been supported upstream History
10. Recommendation:

 UNDP should ensure that designers of future projects on HCW and solid waste management, pay necessary attention to the challenges to disposal of treated waste and consult them with the relevant national stakeholders at the project preparation phase and include in the project risk matrix together with identification of mitigation measures.

Management Response: [Added: 2022/04/17]

Fully Accept

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Knowledge product on challenges to disposal of treated waste developed and readily availed to stakeholders and future project preparation processes
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP 2022/09 Completed UNDP has shared the field reports which were to be used to develop knowledge products. Subsequent follow-up and responsibility has been reassigned to the Ministry of Health and Ministry of Environment and Forestry as the project in UNDP has ended History
11. Recommendation:

To reduce procurement related challenges, UNDP and the national Implementing Partner should consider development of a procurement matrix at project inception and assign procurement roles based on strength of parties. However, development of technical specification for procurement delegated to UNDP should be undertaken in full cooperation with the beneficiary institutions in order to respect their needs and requirements

Management Response: [Added: 2022/04/17]

Partially Accept: The procurement frameworks for both UNDP and Implementing Partners are already in place

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Administrative challenges in undertaking procurement proactively identified and addressed routinely in a timely manner, as a practice.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP 2022/06 Completed UNDP has identified and put mechanisms in place to address procurement issues. History
12. Recommendation:

Ministry of Health should reach out to other health facilities (public and private) that may have stockpiles of mercury-containing devices to submit them for safe disposal.

Management Response: [Added: 2022/04/17]

Partially Accept: Already MOH has created awareness and the equipment are stored at facilities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
MOH develops a plan of action for the disposal of the mercury containing devices.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
UNDP and MOH 2022/06 Completed The Ministry of Health has a national action plan in place that includes the project's target health facilities. History
13. Recommendation:

The Ministry of Health should consider technical assistance for operationalisation of centralized HCW treatment systems including establishment of fees for transportation of HCW from peripheral to central HCFs and tariffs for HCW treatment at the microwave central HCFs.

Management Response: [Added: 2022/04/17]

Partially Accept: The Department of Public Health and Waste Management of the Ministry of Health is already looking into the centralized HCW management, treatment and disposal in partnership with the county governments departments of Public Health and Environment.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Lessons from the project shared for mainstreaming to the ongoing Department of Public Health and Waste Management technical advisory information and capacity building package.
[Added: 2022/04/17] [Last Updated: 2022/06/27]
MoH County Governments (Public Health and Environment Depts.) 2022/06 Completed Done. History

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