Evaluación medio término del proyecto Global Marine Commodities

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Evaluation Plan:
2019-2022, Ecuador
Evaluation Type:
Mid Term Project
Planned End Date:
12/2019
Completion Date:
11/2019
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
40,000

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Title Evaluación medio término del proyecto Global Marine Commodities
Atlas Project Number: 00090199
Evaluation Plan: 2019-2022, Ecuador
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 11/2019
Planned End Date: 12/2019
Management Response: Yes
Focus Area:
  • 1. Poverty
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 2.4.1 Gender-responsive legal and regulatory frameworks, policies and institutions strengthened, and solutions adopted, to address conservation, sustainable use and equitable benefit sharing of natural resources, in line with international conventions and national legislation
SDG Goal
  • Goal 12. Ensure sustainable consumption and production patterns
  • Goal 13. Take urgent action to combat climate change and its impacts
  • Goal 14. Conserve and sustainably use the oceans, seas and marine resources for sustainable development
  • Goal 15. Protect, restore and promote sustainable use of terrestrial ecosystems, sustainably manage forests, combat desertification, and halt and reverse land degradation and halt biodiversity loss
  • Goal 17. Strengthen the means of implementation and revitalize the Global Partnership for Sustainable Development
SDG Target
  • 14.5 By 2020, conserve at least 10 per cent of coastal and marine areas, consistent with national and international law and based on the best available scientific information
  • 15.1 By 2020, ensure the conservation, restoration and sustainable use of terrestrial and inland freshwater ecosystems and their services, in particular forests, wetlands, mountains and drylands, in line with obligations under international agreements
  • 17.16 Enhance the Global Partnership for Sustainable Development, complemented by multi-stakeholder partnerships that mobilize and share knowledge, expertise, technology and financial resources, to support the achievement of the Sustainable Development Goals in all countries, in particular developing countries
Evaluation Budget(US $): 40,000
Source of Funding: GEF
Evaluation Expenditure(US $): 43,000
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
GEF Evaluation: Yes
GEF Project Title: Global Sustainable Supply Chains for Marine Commodities
Evaluation Type: Mid-term Review
Focal Area: International Waters
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 96079
PIMS Number: 4754
Key Stakeholders: Ministerio de Producción, Comercio Exterior, Inversiones y Pesca; Asociaciones de Pescadores Artesanales, Empresas de commodities marinos, NGO Sustainable Fishieries Partnership.
Countries: ECUADOR
Lessons
Findings
Recommendations
1

National steering committees do not explicitly encompass all Components

2

The plans arising from FIP and Platform processes run the risk of not being financed.

3

Three project design weaknesses identified by the MTR should be addressed in the design phase of a potential second phase of the GMC Project: National Platform Coordinators are financed by the project; the timescale of the processes the project supports are longer than the project itself; and low budgets for some key positions.  UNDP might usefully replicate the UNDP/NGO partnership in future interventions. It must draw on the conclusions of this MTR and those to be drawn by the learning processes being implemented by the GMC project.

4

Three project design weaknesses identified by the MTR should be addressed in the design phase of a potential second phase of the GMC Project: National Platform Coordinators are financed by the project; the timescale of the processes the project supports are longer than the project itself; and low budgets for some key positions.  UNDP might usefully replicate the UNDP/NGO partnership in future interventions. It must draw on the conclusions of this MTR and those to be drawn by the learning processes being implemented by the GMC project.

5

IPCU to establish methods of measuring what actions partners have undertaken as a result of the project, and qualitative aspects such as how levels of trust have been engendered in the Platform & FIP processes.

6

IPCU to establish methods of measuring what actions partners have undertaken as a result of the project, and qualitative aspects such as how levels of trust have been engendered in the Platform & FIP processes.

7

The IPCU should integrate the MTR’s suggestions on the wording of indicators and the expressions in Baselines and Targets.

8

SFP to ensure that sustainability and supply chain matters throughout its interventions are presented from a business perspective and include information sharing regarding for example the potential value-added of sustainability initiatives, or how to maintain or increase market share.

9

National Authorities and UNDP to do all that is possible to ensure that Platforms supported by the project are anchored in existing permanent legally constituted institutions, and that national platform coordinators are from permanent staff positions [1]; GMC staff to take the role of facilitator and advisor.

10

National Authorities and UNDP to do all that is possible to ensure that Platforms supported by the project are anchored in existing permanent legally constituted institutions, and that national platform coordinators are from permanent staff positions [1]; GMC staff to take the role of facilitator and advisor.

11

National Authorities and UNDP to note that output of the Platform might be government-endorsed fisheries management plans (FMPs) instead of Sustainable Fisheries Action Plans (SFAPs), case by case, and Platform Steering Committees need to ensure value chain relevance with continued involvement of big international players and an increased focus on realistic financing of the plans.

12

From 2020 to project end, IPCU to recruit one person under the post of Global Platform Advisor, in order to draw lessons learnt and best practices, and provide coherence.

13

SFP and national authorities to ensure that FIPs are industry-led, and all FIP action plans are realistic, financed and implemented, otherwise the process is undermined.

14

SFP & IPCU to renew efforts, and the UNDP to support these efforts, for SFP to support long-term sustainability of industry-led FIPs in Costa Rica & Indonesia.

15

National Platform Coordinators, SFP & UNDP must ensure strong clear links between FIPs, Platform & government to ensure that FIP outcomes support long-term management measures

16

SFP to continue to provide specific scientific support to FIPs but consider making this conditional on significant financing of the FIP plan by the private sector, and involvement of the public sector, as appropriate.

17

Project staff in each country and the Specialists and Advisor for each Component must contribute to the production of lessons learnt and best practice documents, and the IPCU must ensure they are put up onto the GMC, SFP & partner institution web sites.

18

IPCU & country offices to coordinate National Workshops early in Yr3 to collect lessons learned & contribute to best practice documents, & National and International workshops drawing on experiences in year 4.

19

IPCU to ensure that methodology or guidance for Marine Commodity Platforms be elaborated in Yr3, as well as guidance on other aspects.

20

IPCU to ensure that methodology or guidance for Marine Commodity Platforms be elaborated in Yr3, as well as guidance on other aspects.

21

All National GMC Project Steering Committees to consider C1, C3 & C4 activities, not for approval but to ensure complementarity & information exchange.

22

IPCU to convene global PSC every six months, having consulted and received feedback on relevant technical aspects, and to propose SFP appoint new member.

23

IPCU to convene global PSC every six months, having consulted and received feedback on relevant technical aspects, and to propose SFP appoint new member.

24

IPCU to convene global PSC every six months, having consulted and received feedback on relevant technical aspects, and to propose SFP appoint new member.

25

UNDP regional and Country Offices to convene to establish how it was possible to allow such a staggered start, and such slow recruitment, and how such can be avoided in future projects of this kind.

26

UNDP regional and Country Offices to convene to establish how it was possible to allow such a staggered start, and such slow recruitment, and how such can be avoided in future projects of this kind.

27

IPCU and SFP to define an exit strategy, including gender and with a focus on sustainability before the end of 2019.

28

All components be extended to end October 2021, allowing for closure by December 2021.

29

Though it is too early to determine what form this should take, UNDP & SFP should give consideration to a second phase, taking into consideration lessons learned regarding timescale, phasing and budget inter alia and using best practices.

1. Recommendation:

National steering committees do not explicitly encompass all Components

Management Response: [Added: 2020/02/20]

Include participation of IPC and SFP staff in national project steering committee meetings.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Platform coordinators/officers will invite the International Project Coordinator (IPC) and SFP staff to participate in national steering committee meetings.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
Platform Coordinators/Officers, IPCU and SFP 2021/01 Completed IPCU attended national PSC meetings in Ecuador, Indonesia and the Philippines. https://www.dropbox.com/sh/fs9y38ywyjilklt/AABZMXDAznPbwUqlRJA4Hkgea?dl=0 History
IPC and SFP staff will present annual work plans, covering C1, C3 and C4 activities.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
Platform Coordinators/Officers, IPCU and SFP 2021/01 Completed IPCU attended national PSC meetings in Ecuador, Indonesia and the Philippines. https://www.dropbox.com/sh/fs9y38ywyjilklt/AABZMXDAznPbwUqlRJA4Hkgea?dl=0 annual work plans have been presented. History
In addition, the IPCU will be provided the opportunity to comment on National Annual Work Plans to better align activities between the international and national components.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
Platform Coordinators/Officers, IPCU and SFP 2021/01 Completed IPCU attended national PSC meetings in Ecuador, Indonesia and the Philippines. https://www.dropbox.com/sh/fs9y38ywyjilklt/AABZMXDAznPbwUqlRJA4Hkgea?dl=0 annual work plans have been presented. History
2. Recommendation:

The plans arising from FIP and Platform processes run the risk of not being financed.

Management Response: [Added: 2020/02/20]

Develop project’s sustainability strategy

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop specific guidance in the project’s sustainability strategy, on how to ensure financial sustainability of FIPs (through case studies) and platforms.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, Platform Coordinators/Officers and SFP 2021/06 Completed Included in sustainability strategy History
Each project partner will provide a thorough and detailed contribution to the GMC Project Sustainability Strategy based on national context and characteristics of platform and FIP activities.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, Platform Coordinators/Officers and SFP 2021/06 Completed Sustainability strategy has been finished History
3. Recommendation:

Three project design weaknesses identified by the MTR should be addressed in the design phase of a potential second phase of the GMC Project: National Platform Coordinators are financed by the project; the timescale of the processes the project supports are longer than the project itself; and low budgets for some key positions.  UNDP might usefully replicate the UNDP/NGO partnership in future interventions. It must draw on the conclusions of this MTR and those to be drawn by the learning processes being implemented by the GMC project.

Management Response: [Added: 2020/02/20] [Last Updated: 2020/02/20]

In the development of the Project Identification Form and other design documentation for a second phase of the GMC Project, clearly indicate how lessons learned and MTR recommendations are incorporated into second phase design.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop lessons learned (LL) documentation according to the plan described in the project’s Knowledge Management Strategy (to be completed in the 1st quarter of 2020).
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU coordinates LL generation. Platform coordinators, SFP staff contribute. 2021/07 Completed Lessons learned have been developed and published in the project website: https://globalmarinecommodities.org/en/library/ History
Develop second phase PIF
[Added: 2020/02/20] [Last Updated: 2022/01/31]
IPCU coordinates LL generation. Platform coordinators, SFP staff contribute. 2021/10 Completed The project developed a concept note for a second phase of the GMC, and has already been approved by the GEF secretariat to start the PIF. History
4. Recommendation:

Three project design weaknesses identified by the MTR should be addressed in the design phase of a potential second phase of the GMC Project: National Platform Coordinators are financed by the project; the timescale of the processes the project supports are longer than the project itself; and low budgets for some key positions.  UNDP might usefully replicate the UNDP/NGO partnership in future interventions. It must draw on the conclusions of this MTR and those to be drawn by the learning processes being implemented by the GMC project.

Management Response: [Added: 2020/02/20]

In the development of the Project Identification Form and other design documentation for a second phase of the GMC Project, the project will ensure that platform implementation is led by host country government authorities with advisory and facilitation support from UNDP.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop second phase PIF
[Added: 2020/02/20] [Last Updated: 2022/01/31]
Ecuador Country Office coordinates, with support from IPCU and SFP 2021/10 Completed The project developed a concept note for a second phase of the GMC, and has already been approved by the GEF secretariat to start the PIF History
5. Recommendation:

IPCU to establish methods of measuring what actions partners have undertaken as a result of the project, and qualitative aspects such as how levels of trust have been engendered in the Platform & FIP processes.

Management Response: [Added: 2020/02/20]

Design a monitoring tool for platform coordinators to use to collect information regarding actions, policy measures or other concrete activities that project partners have taken/implemented as a result of project assistance.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop and train project staff on use of a monitoring/reporting tool.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU with support from Platform Coordinators/Officers and SFP Staff 2021/01 Completed a tool was developed and shared in June to collect information from the national level of qualitative aspects of platform and FIP processes and staff were trained on the use of the monitoring tool. History
Platform Coordinators/Officers and SFP Staff responsible for the quarterly update and sharing of the tool with the IPCU.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU with support from Platform Coordinators/Officers and SFP Staff 2021/01 Completed Staff are reporting using this tool semesterly along with the semester reports. History
6. Recommendation:

IPCU to establish methods of measuring what actions partners have undertaken as a result of the project, and qualitative aspects such as how levels of trust have been engendered in the Platform & FIP processes.

Management Response: [Added: 2020/02/20]

Design and implement a monitoring tool, such as a simple survey, to measure qualitative aspects associated with platform functioning.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop and train project staff on use of monitoring tool.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU and Platform coordinator/officers 2021/01 Completed Staff have been trained and are reporting using this tool semesterly along with the semester reports. https://www.dropbox.com/sh/t0cenydwhvxvqky/AACVLjpXCsKeL_1DBOAos-TXa?dl=0 History
Platform coordinators responsible for utilizing monitoring tool and reporting results regularly to IPCU.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU and Platform coordinator/officers 2021/01 Completed Staff have been trained and are reporting using this tool semesterly along with the semester reports. https://www.dropbox.com/sh/t0cenydwhvxvqky/AACVLjpXCsKeL_1DBOAos-TXa?dl=0 History
7. Recommendation:

The IPCU should integrate the MTR’s suggestions on the wording of indicators and the expressions in Baselines and Targets.

Management Response: [Added: 2020/02/20]

IPCU will submit a new version of the project’s logical framework with the revisions suggested by the MTR.  These revisions are largely of clarifying nature, and do not alter the nature of project indicators significantly.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Update project’s logical framework and indicators.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
IPCU 2020/03 Completed The Indicator Framework updates were shared with the UNDP Ecuador country office on March 3rd, 2020. The updates were shared with PSC and no comments were provided: https://www.dropbox.com/s/kfev5rsu2w30nl3/20200325%20GMC%20Project%20Indicator%20Framework%20Update.2.docx?dl=0 History
With PSC approval, submit to Regional Technical Advisor
[Added: 2020/02/20] [Last Updated: 2020/07/01]
IPCU 2020/03 Completed The PSC March 2020 meeting was cancelled due to Covid-19, however, an on-line email meeting was conducted: https://www.dropbox.com/sh/i580tlrsyup407c/AAABy0gkWYkd4Wt6OpWBPNfna?dl=0 History
8. Recommendation:

SFP to ensure that sustainability and supply chain matters throughout its interventions are presented from a business perspective and include information sharing regarding for example the potential value-added of sustainability initiatives, or how to maintain or increase market share.

Management Response: [Added: 2020/02/20]

While SFP does discuss issues of maintaining and increasing market share resulting from improvements in sustainability, SFP will explore methods to adopt a more business-oriented approach to SRs, FIPs and its support to Platforms.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
SFP to internally assess in the context of each of the FIPs and SRs it supports through the GMC Project mechanisms or manners by which business-oriented approaches can be further encouraged in these activities. These approaches will be documented and reported to the IPCU in SFP quarterly reports.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
SFP 2021/01 Completed SFP has assessed its support and provided updates. This is the latest: SFP has renewed its internal structure to provide more support to the SRs to help them transition to a more effective and sustainable leading model. Until now, the SR leadership within SFP was distributed amongst Field and BE teams staffs. From now on SFP is seeking to provide more support and to transit these platforms to be industry-led in the medium to long term. To this end, SFP will: a) Pilot a new structural arrangement for SRs, with the inclusion of an Industry Chair role in one or two SRs in 2020 and then build off that experience to expand the Industry Chair role to all SRs within the next five years. The Industry Chair approach can further empower industry to collaboratively address sustainability issues and attract broader industry engagement, leading to stronger industry leadership on seafood sustainability. b) Additionally, in the new internal structure, SFP is formalising an Industry Services division of fee-for-service revenue programs. This fee-for-service is a business-oriented approach which final aim is to: a) to better support existing strategic partners with maintaining their current programs and growing needs; b) to respond to the growing demand for seafood sustainability support from businesses that don’t provide strategic value; and, c) to increase the buy-in from the private sector for activities that directly benefit individual businesses. This new fee-for-service unit will build off more than a decade of proven success in working with the industry and will utilize many of SFP’s existing tools and resources such as FishSource, Seafood Metrics, Ocean Disclosure Project. SR meetings will be used as a venue to identify (common) needs in each specific sector to address them using SFP tools. The goal is to institutionalize seafood sustainability into more and more businesses. By moving the industry services to a new Fee-for-Services unit maintained mainly through external consultant (see Advisory Unit in attached pdf), more staff time and support is granted to SR leadership by staffs within both the Policy and Markets team. Consequently, all staffs from two entire Programs (Policy and Markets) will absorb SR leadership and will dedicate most of their time to SR coordination and leadership. https://www.dropbox.com/s/qmzdzhvojqntyfe/SFP%20Org%20Chart%202021%20v5.pdf?dl=0 History
Share the Sustainable Seafood Sourcing Toolkit with all GMC project partners, including government authorities from each country.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
SFP 2021/01 Completed Duncan Leadbitter, Global Platform Advisor, provided comments to SFP on the document in February, 2020. The final draft of the sustainable seafood sourcing policy guidance toolkit update has been developed by SFP. https://www.dropbox.com/sh/3au6wueblb94r42/AAAO74Y-8iZR7jUQ4V8H-pPWa?dl=0 History
9. Recommendation:

National Authorities and UNDP to do all that is possible to ensure that Platforms supported by the project are anchored in existing permanent legally constituted institutions, and that national platform coordinators are from permanent staff positions [1]; GMC staff to take the role of facilitator and advisor.

Management Response: [Added: 2020/02/20]

GMC project staff will ensure at least one host country permanent government staff member is assigned as a project focal point to oversee and coordinate all platform activities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Platform coordinators will submit to IPCU written agreements with national authorities designating a government employee to oversee and co-lead platform interventions.
[Added: 2020/02/20] [Last Updated: 2022/01/31]
Platform Coordinators/ Officers 2021/10 Completed The Platforms in Ecuador, Indonesia and the Philippines are government led. The project has the evidence for Philippines on file https://www.dropbox.com/sh/1hwws6mesmxde7i/AABpjsrtylH7z0ybLJvbuJQZa?dl=0 Ecuador has offically released the Ecuador Ministerial Agreement. https://www.dropbox.com/s/0oi9y1o22glxoxy/MPCEIP-SRP-2020-0054-A_%20ECUADOR.pdf?dl=0. Ecuador worked on a letter making explicit who the government permanent member will be and the outline of their functions. This post will be in charge of the GMC and CFI project platforms. Indonesia has a letter outlining the government involvement in the platforms. https://www.dropbox.com/s/b4263ql7wky58qo/IDN_Sustainability%20multi-stakeholder%20platform.pdf?dl=0 History
10. Recommendation:

National Authorities and UNDP to do all that is possible to ensure that Platforms supported by the project are anchored in existing permanent legally constituted institutions, and that national platform coordinators are from permanent staff positions [1]; GMC staff to take the role of facilitator and advisor.

Management Response: [Added: 2020/02/20]

IPCU to prepare a guidance document that includes an example of an agreement reached with national authorities and the UNDP as an example to be adapted to ensure permanent structures and long term financial and institutional sustainability of platforms. This will be included as an annex to the project’s sustainability strategy.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop/present an agreement with national authority as annex to project’s sustainability strategy.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU and Platform Coordinators/ Officers 2020/07 Completed This annex is part of the already developed sustainability strategy. History
Platform coordinators/officers to adapt this agreement to their platforms’ context and submit signed agreement to IPCU.
[Added: 2020/02/20] [Last Updated: 2022/01/31]
IPCU and Platform Coordinators/ Officers 2021/10 Completed Indonesia got a signed letter based on the annex format. In the case of the Philippines, this step is unnecessary as the platforms were already government led. Ecuador has one ministerial accord which makes explicit that the platform is government led and financed. History
11. Recommendation:

National Authorities and UNDP to note that output of the Platform might be government-endorsed fisheries management plans (FMPs) instead of Sustainable Fisheries Action Plans (SFAPs), case by case, and Platform Steering Committees need to ensure value chain relevance with continued involvement of big international players and an increased focus on realistic financing of the plans.

Management Response: [Added: 2020/02/20]

Each platform coordinator in coordination with national government will perform a country and fishery specific analysis to determine whether to aim for an SFAP or an FMP as the principal output of the platform process.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Carry out analysis to determine whether SFAP or FMP is more appropriate depending on context. Where possible, favour targeting FMP.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
Platform Coordinators/ Officers and National Authorities 2021/06 Completed The analysis has been done, and a technical paper is being finalized which explains the context of each country and why they are developing a SFAP versus FMP. In the case of Ecuador, Indonesia and the Philippines, they are developing both plans simultaneously. History
Strive to reach formal agreements from the public and private sector platform participants for a feasible strategy for the sustainable financing of the FMP of SFAP early in the platform process.
[Added: 2020/02/20] [Last Updated: 2022/01/31]
Platform Coordinators/ Officers and National Authorities 2021/10 Completed Indonesia has multistakeholder fishery platform. In the case of the Philippines, the platforms are already government financed. In the case of Ecuador, the fisheries management plan has been officialized History
12. Recommendation:

From 2020 to project end, IPCU to recruit one person under the post of Global Platform Advisor, in order to draw lessons learnt and best practices, and provide coherence.

Management Response: [Added: 2020/02/20]

As of the first quarter of 2020, IPCU will have recruited a Global Platform Advisor to support all platform coordinators and assist in the development of lessons learned and best practice documentation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop Terms of Reference for Global Platform Advisor and share with all project staff and partners for feedback and approval.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
IPCU lead, support from all project staff and partners 2020/02 Completed The Terms of Reference were approved by the PSC and the project hired the global platform advisor. https://www.dropbox.com/sh/989l976e99z9nq9/AACWcJuTgQ__c8ZTXgYix01ea?dl=0 History
Determine whether project can move forward with a direct hire process, or whether the position must be advertised for the submission of applications.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
IPCU lead, support from all project staff and partners 2020/02 Completed the process was carried out as a direct hire, evidence of the TOR was detailed in the indicator above. History
13. Recommendation:

SFP and national authorities to ensure that FIPs are industry-led, and all FIP action plans are realistic, financed and implemented, otherwise the process is undermined.

Management Response: [Added: 2020/02/20]

With a view to meet project outcomes, IPCU and SFP to meet CR UNDP CO to encourage them to transfer FIP leadership to an industry organization.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Set up meeting between IPCU, SFP and CR UNDP CO to discuss the MTR recommendation and chart a plan to move forward.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 Completed The Ecuador CO has been in conversation with the Costa Rica office. A roadmap was agreed. https://www.dropbox.com/sh/0205tp0nsiikzhn/AABlfHL0bjEkp58DlH7CSiffa?dl=0 History
Through close coordination with SFP and FIP members, formulate a plan for transfer of FIP leadership to industry representatives.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 Completed This planning has been addressed in coordination with SFP in the Sustainability Strategy: https://docs.google.com/document/d/1U7FjCBUYDw02IhnpK2lS8iqEMymYnFkgwGOvIeWth_Y/edit History
With technical guidance from SFP, devise a plan for the long-term financing of FIP work plan activities.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 Completed From the very beginning, SFP advised national industry players to lead themselves the improvement effort, in close coordination with INCOPESCA and by developing and maintaining a FIP funding model based on contributions in $ per exported ton. A funding proposal was presented to FIP participants. https://www.dropbox.com/scl/fi/n3970c16yaudttnqc7uao/Propuesta-financiamiento-fip.docx?dl=0&rlkey=lk6f2ulnt0c1s27zjc0u3wqmb History
14. Recommendation:

SFP & IPCU to renew efforts, and the UNDP to support these efforts, for SFP to support long-term sustainability of industry-led FIPs in Costa Rica & Indonesia.

Management Response: [Added: 2020/02/20]

IPCU and SFP to meet, preferable in person, with national teams (UNDP country offices, platform participants and FIP participants) in Costa Rica and Indonesia to review FIP action plans, and discuss planned activities by the first quarter of 2020. Any activity budgeted by SFP in support of a FIP will be conditional on the formal commitment by members of the FIP that they will provide enough funding to cover the cost of the implementation of the improvements set forth in the FIP workplan.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Set up meeting between IPCU, SFP and CR UNDP CO to discuss the MTR recommendation and chart a plan to move forward.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 No Longer Applicable [Justification: This action is being reported in recommendation number 13]
History
Through close coordination with SFP and FIP members, formulate a plan for transfer of FIP leadership to industry representatives.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 No Longer Applicable [Justification: This action is being reported in recommendation number 13]
History
With technical guidance from SFP, devise a plan for the long-term financing of FIP work plan activities.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 No Longer Applicable [Justification: This action is being reported in recommendation number 13]
History
15. Recommendation:

National Platform Coordinators, SFP & UNDP must ensure strong clear links between FIPs, Platform & government to ensure that FIP outcomes support long-term management measures

Management Response: [Added: 2020/02/20]

IPCU and SFP to meet, preferable in person, with national teams (UNDP country offices, platform participants and FIP participants) in Costa Rica and Indonesia to review FIP action plans, and discuss planned activities by the first quarter of 2020. Any activity budgeted by SFP in support of a FIP will be conditional on the formal commitment by members of the FIP that they will provide enough funding to cover the cost of the implementation of the improvements set forth in the FIP workplan.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Set up meeting between IPCU, SFP and CR UNDP CO to discuss the MTR recommendation and chart a plan to move forward.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 No Longer Applicable [Justification: This action is being reported in recommendation number 13]
History
Through close coordination with SFP and FIP members, formulate a plan for transfer of FIP leadership to industry representatives.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 No Longer Applicable [Justification: This action is being reported in recommendation number 13]
History
With technical guidance from SFP, devise a plan for the long-term financing of FIP work plan activities.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 No Longer Applicable [Justification: This action is being reported in recommendation number 13]
This action is being reported in recommendation number 13 History
16. Recommendation:

SFP to continue to provide specific scientific support to FIPs but consider making this conditional on significant financing of the FIP plan by the private sector, and involvement of the public sector, as appropriate.

Management Response: [Added: 2020/02/20]

IPCU and SFP to meet, preferable in person, with national teams (UNDP country offices, platform participants and FIP participants) in Costa Rica and Indonesia to review FIP action plans, and discuss planned activities by the first quarter of 2020. Any activity budgeted by SFP in support of a FIP will be conditional on the formal commitment by members of the FIP that they will provide enough funding to cover the cost of the implementation of the improvements set forth in the FIP workplan.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Set up meeting between IPCU, SFP and CR UNDP CO to discuss the MTR recommendation and chart a plan to move forward.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 No Longer Applicable [Justification: This action is being reported in recommendation number 13]
History
Through close coordination with SFP and FIP members, formulate a plan for transfer of FIP leadership to industry representatives.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 No Longer Applicable [Justification: This action is being reported in recommendation number 13]
History
With technical guidance from SFP, devise a plan for the long-term financing of FIP work plan activities.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, SFP and UNDP Costa Rica CO 2020/12 No Longer Applicable [Justification: This action is being reported in recommendation number 13]
History
17. Recommendation:

Project staff in each country and the Specialists and Advisor for each Component must contribute to the production of lessons learnt and best practice documents, and the IPCU must ensure they are put up onto the GMC, SFP & partner institution web sites.

Management Response: [Added: 2020/02/20]

The IPCU, in close coordination with national platform coordinators, global platform advisor and SFP, will finalize its knowledge management (KM) strategy, which will outline the expected best practice documentation to be developed during years 2, 3 and 4 of the project, roles and responsibilities as well as a detailed timeline for the generation of lessons learned and best practice documentation. The KM strategy will consider the national workshops in year 3 and a writing workshop with GMC platform coordinators and SFP staff.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Finalize KM strategy based on previous agreements and planning carried out with project partners in May 2019.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU to develop KM strategy, project partners and IPCU to implement strategy 2020/12 Completed The Knowledge Managemnt Strategy was created and shared https://prezi.com/p/3hq0dfjaxyhc/gmc-project-knowledge-management-plan/?present=1. History
Track the implementation of the KM strategy throughout 2020 and 2021 to ensure the timely publication and effective dissemination of LL and BP documentation.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU to develop KM strategy, project partners and IPCU to implement strategy 2020/12 Completed The KM strategy has been updated: https://www.dropbox.com/sh/qcuqept8l6rj3dv/AACYmfkkz5-G5nKXHuttSqrAa?dl=0 The implementation of the KM strategy is being tracked to ensure the timely publication and effective dissemination of LL and BP documentation. History
18. Recommendation:

IPCU & country offices to coordinate National Workshops early in Yr3 to collect lessons learned & contribute to best practice documents, & National and International workshops drawing on experiences in year 4.

Management Response: [Added: 2020/02/20]

The IPCU, in close coordination with national platform coordinators, global platform advisor and SFP, will finalize its knowledge management (KM) strategy, which will outline the expected best practice documentation to be developed during years 2, 3 and 4 of the project, roles and responsibilities as well as a detailed timeline for the generation of lessons learned and best practice documentation. The KM strategy will consider the national workshops in year 3 and a writing workshop with GMC platform coordinators and SFP staff.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Finalize KM strategy based on previous agreements and planning carried out with project partners in May 2019.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU to develop KM strategy, project partners and IPCU to implement strategy 2020/12 No Longer Applicable [Justification: It is being updated in management response number 17]
History
Track the implementation of the KM strategy throughout 2020 and 2021 to ensure the timely publication and effective dissemination of LL and BP documentation.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU to develop KM strategy, project partners and IPCU to implement strategy 2020/12 No Longer Applicable [Justification: It is being updated in management response number 17]
History
19. Recommendation:

IPCU to ensure that methodology or guidance for Marine Commodity Platforms be elaborated in Yr3, as well as guidance on other aspects.

Management Response: [Added: 2020/02/20]

IPCU, in coordination with global platform advisor and national platform coordinators to prepare a guidance document to explain how to replicate the GMC Project model for creating fisheries management consultative spaces by the end of 2020.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop draft guidance document, share with project staff and partners for feedback and finalize.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, Platform Coordinators/Officers, Global Platform Advisor, GCP 2020/11 Completed The guidance document was developed using inputs from the national countries. History
Seek publication with relevant technical and academic fora (IW Learn, FAO, GCP, summary in academic journals).
[Added: 2020/02/20] [Last Updated: 2022/01/31]
IPCU, Platform Coordinators/Officers, Global Platform Advisor, GCP 2021/07 Completed A technical publication explaining the key considerations for the FIPs and how to replicae the model was published in the last quarter of 2021. History
20. Recommendation:

IPCU to ensure that methodology or guidance for Marine Commodity Platforms be elaborated in Yr3, as well as guidance on other aspects.

Management Response: [Added: 2020/02/20]

IPCU will request GCP to assign a focal point for project coordination and to assist in the development of Sustainable Marine Commodities Platform guidance. GCP involvement should be counted as part of their In-kind contribution as stated in ProDoc, thus, no extra cost for the project will be incurred.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
IPCU to coordinate with GCP on seeking in-kind assistance from a staff member to help formulate guidance document.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU and GCP 2020/12 Completed Documents have been shared for revision and the same will be done for future documents. History
21. Recommendation:

All National GMC Project Steering Committees to consider C1, C3 & C4 activities, not for approval but to ensure complementarity & information exchange.

Management Response: [Added: 2020/02/20]

Include participation of IPC and SFP staff in national project steering committee meetings.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Platform coordinators/officers will invite the International Project Coordinator (IPC) and SFP staff to participate in national steering committee meetings.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
Platform Coordinators/Officers, IPCU and SFP 2021/01 Completed see actions reported to recommendation 1: IPCU attended national PSC meetings in Ecuador, Indonesia and the Philippines. https://www.dropbox.com/sh/fs9y38ywyjilklt/AABZMXDAznPbwUqlRJA4Hkgea?dl=0 History
IPC and SFP staff will present annual work plans, covering C1, C3 and C4 activities.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
Platform Coordinators/Officers, IPCU and SFP 2021/01 Completed see actions reported in recommendation 1. IPCU attended national PSC meetings in Ecuador, Indonesia and the Philippines. https://www.dropbox.com/sh/fs9y38ywyjilklt/AABZMXDAznPbwUqlRJA4Hkgea?dl=0. Annual work plans were presented. History
In addition, the IPCU will be provided the opportunity to comment on National Annual Work Plans to better align activities between the international and national components.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
Platform Coordinators/Officers, IPCU and SFP 2021/01 Completed see actions reported in recommendation 1. IPCU attended national PSC meetings in Ecuador, Indonesia and the Philippines. https://www.dropbox.com/sh/fs9y38ywyjilklt/AABZMXDAznPbwUqlRJA4Hkgea?dl=0. Annual work plans were presented. History
22. Recommendation:

IPCU to convene global PSC every six months, having consulted and received feedback on relevant technical aspects, and to propose SFP appoint new member.

Management Response: [Added: 2020/02/20]

International Project Coordinator to activate a Technical Advisory Group meeting by first quarter of 2020

Key Actions:

Key Action Responsible DueDate Status Comments Documents
IPCU to organize and facilitate a TAG meeting for the project on the Zoom platform.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU 2020/12 No Longer Applicable [Justification: TAG meeting will no longer be necessary as e-mail communications have been constant with TAG members individually, and have replaced the need for a zoom meeting. ]
History
23. Recommendation:

IPCU to convene global PSC every six months, having consulted and received feedback on relevant technical aspects, and to propose SFP appoint new member.

Management Response: [Added: 2020/02/20]

IPCU to convene biannual PSC meetings.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Next PSC meeting to be convened in May 2020 (earlier, if possible, and every 6 months thereafter).
[Added: 2020/02/20] [Last Updated: 2020/07/01]
IPCU 2021/01 Completed Although, the proposed PSC meeting in Boston was cancelled due to Covid-19, a virtual approval was carried out by the PSC. https://www.dropbox.com/sh/2d634k5f1j2eus7/AACU7Gqi2kfV17nrm7Y8Sfxqa?dl=0 History
24. Recommendation:

IPCU to convene global PSC every six months, having consulted and received feedback on relevant technical aspects, and to propose SFP appoint new member.

Management Response: [Added: 2020/02/20]

SFP to appoint a new PSC voting member, likely a senior SFP staff member not directly involved in day-to-day project implementation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
New SFP PSC voting member assigned as of November 2019.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
SFP 2019/12 Completed Andrei Klimenko, Senior SFP staff has been assigned as the new PSC voting member for SFP. https://www.dropbox.com/sh/2d634k5f1j2eus7/AACU7Gqi2kfV17nrm7Y8Sfxqa?dl=0 History
25. Recommendation:

UNDP regional and Country Offices to convene to establish how it was possible to allow such a staggered start, and such slow recruitment, and how such can be avoided in future projects of this kind.

Management Response: [Added: 2020/02/20]

UNDP Ecuador as lead country office for the GMC project to facilitate a GMC country officers/resident representatives and regional advisor meeting in order to generate lessons learned and recommendations on how to better coordinate International Water projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
IPCU will provide follow up with the Ecuador CO to ensure this on-line meeting is carried out and lessons learned generated.
[Added: 2020/02/20] [Last Updated: 2022/01/31]
IPCU, Ecuador CO 2021/10 Completed A document with lessons learned and replicability strategies has been published in the last quarter of 2021. This publication gathers the experiences at a global level. History
26. Recommendation:

UNDP regional and Country Offices to convene to establish how it was possible to allow such a staggered start, and such slow recruitment, and how such can be avoided in future projects of this kind.

Management Response: [Added: 2020/02/20]

In the development of the Project Identification Form and other design documentation for a second phase of the GMC Project, the project will ensure that salaries for contracts should be in line with staff costs of the positions working for the project (please note that for SFP there is a difference between the staff salary and the cost of the positions). Furthermore, salary ranges need to be readjusted considering the salary scales for similar positions in the sector and the scope of work and responsibilities. As well, percentage increases should be considered in line with in the consumer price index of each country (i.e. salary budgeted in ProDoc multiplied by the percentage increase in the consumer price index of each country).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
In the development of the second phase PIF, ensure staff position salaries are updated to be in accordance with current consumer price indices and competitive with similar positions in the sector.
[Added: 2020/02/20] [Last Updated: 2022/04/01]
IPCU and Ecuador CO 2022/04 Completed UNDP hired a consultant team that is developing the PIF for GMC2. The position salaries for these people are in accordance with current consumer prices indices and competitive with similar positions in the sector. History
27. Recommendation:

IPCU and SFP to define an exit strategy, including gender and with a focus on sustainability before the end of 2019.

Management Response: [Added: 2020/02/20]

IPCU to develop a sustainability or “exit” strategy in close coordination with platform coordinators and SFP staff before the first quarter of 2020.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop sustainability strategy draft with input from project partners.
[Added: 2020/02/20] [Last Updated: 2021/04/06]
IPCU, Platform Coordinators/Officers and SFP 2020/12 Completed Sustainability strategy has been developed History
Circulate strategy and monitor its implementation until project closure.
[Added: 2020/02/20] [Last Updated: 2022/01/31]
IPCU, Platform Coordinators/Officers and SFP 2020/12 Completed The project has ended, but as a way to follow the sustainability strategy, UNDP is now working on the second phase of the project. History
28. Recommendation:

All components be extended to end October 2021, allowing for closure by December 2021.

Management Response: [Added: 2020/02/20]

Ecuador UNDP CO and IPCU to lead the development of a request for a no-cost extension to be submitted to the UNDP regional office and the GEF. Proposal must be approved by PSC members visa email before the end of 2019.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop full project extension proposal including technical and financial justification, multi-year AWP and budget, complete with letters of support from national authorities for the extension request.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
IPCU will coordinate, support from Platform Coordinators/Officers and SFP to develop extension proposal 2020/01 Completed IPCU has received letters from SFP, Ecuador, Indonesia and Philippine authorities in support of the project extension/unification of closure dates. The complete no-cost extension proposal has been submitted to the RTA. https://www.dropbox.com/sh/c2q8113k0a9fpj2/AAASJbJ1_P9JxunSlQUWNlnaa?dl=0 History
Submit proposal to the Regional Technical Adviser office in Panama for submission to GEF.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
IPCU will coordinate, support from Platform Coordinators/Officers and SFP to develop extension proposal 2020/01 Completed The project developed a Sustainability Strategy. https://docs.google.com/document/d/1U7FjCBUYDw02IhnpK2lS8iqEMymYnFkgwGOvIeWth_Y/edit. An analysis was undertaken with SFP and content was created to develop a second phase of the project. https://www.dropbox.com/sh/3c9fic6sjcs7500/AAB2uS-X5YVTU47LUUdsb0Fua?dl=0 The UNDP regional office submitted an extension to GEF: GMC Project Non-cost extension request https://www.dropbox.com/sh/3c9fic6sjcs7500/AAB2uS-X5YVTU47LUUdsb0Fua?dl=0 History
29. Recommendation:

Though it is too early to determine what form this should take, UNDP & SFP should give consideration to a second phase, taking into consideration lessons learned regarding timescale, phasing and budget inter alia and using best practices.

Management Response: [Added: 2020/02/20]

Ecuador UNDP CO and IPCU to lead the development of a request for a no-cost extension to be submitted to the UNDP regional office and the GEF. Proposal must be approved by PSC members visa email before the end of 2019.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop full project extension proposal including technical and financial justification, multi-year AWP and budget, complete with letters of support from national authorities for the extension request.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
IPCU will coordinate, support from Platform Coordinators/Officers and SFP to develop extension proposal 2020/01 Completed see actions in recommendation above. The extension has been submitted. History
Submit proposal to the Regional Technical Adviser office in Panama for submission to GEF.
[Added: 2020/02/20] [Last Updated: 2020/07/01]
IPCU will coordinate, support from Platform Coordinators/Officers and SFP to develop extension proposal 2020/01 Completed see actions in recommendation above. The extension has been submitted. History

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