Mid Term Review: Sustainable Development of the Ecuadorian Amazon: integrated management of multiple use landscapes and high value conservation forests

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Evaluation Plan:
2019-2022, Ecuador
Evaluation Type:
Mid Term Project
Planned End Date:
04/2020
Completion Date:
03/2020
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
25,000

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Title Mid Term Review: Sustainable Development of the Ecuadorian Amazon: integrated management of multiple use landscapes and high value conservation forests
Atlas Project Number: 00100780
Evaluation Plan: 2019-2022, Ecuador
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 03/2020
Planned End Date: 04/2020
Management Response: Yes
Focus Area:
  • 1. Poverty
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 2.1.1 Low emission and climate resilient objectives addressed in national, sub-national and sectoral development plans and policies to promote economic diversification and green growth
SDG Goal
  • Goal 12. Ensure sustainable consumption and production patterns
  • Goal 13. Take urgent action to combat climate change and its impacts
  • Goal 15. Protect, restore and promote sustainable use of terrestrial ecosystems, sustainably manage forests, combat desertification, and halt and reverse land degradation and halt biodiversity loss
SDG Target
  • 13.2 Integrate climate change measures into national policies, strategies and planning
  • 15.1 By 2020, ensure the conservation, restoration and sustainable use of terrestrial and inland freshwater ecosystems and their services, in particular forests, wetlands, mountains and drylands, in line with obligations under international agreements
  • 15.2 By 2020, promote the implementation of sustainable management of all types of forests, halt deforestation, restore degraded forests and substantially increase afforestation and reforestation globally
Evaluation Budget(US $): 25,000
Source of Funding: GEF
Evaluation Expenditure(US $): 33,010
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Adriana Bustillo M&E specialist BOLIVIA
Fernanda Salinas M&E specialist BOLIVIA
GEF Evaluation: Yes
GEF Project Title: Sustainable Development of the Ecuadorian Amazon: integrated management of multiple use landscapes and high value conservation forests
Evaluation Type: Mid-term Review
Focal Area: Multifocal Areas
Project Type: FSP
GEF Phase: GEF-6
GEF Project ID: 9055
PIMS Number: 5606
Key Stakeholders: Minbisterio del Ambiente, Ministerio de Agricultura y Ganadería, Gobiernos Autonomos Descentralizados de la Amazonia, ONUMujeres y FAO.
Countries: ECUADOR
Lessons
Findings
Recommendations
1

Continue the collaboration and technical work with the PLANIFICA Secretariat and the CTEA Technical Secretariat to ensure that the supervision and monitoring of the implementation of PDOTs is carried out properly. This will ensure not only the inclusion, but also the adoption of the criteria of climate change, conservation, and sustainable production of each of the PDOTs. PLANIFICA is an entity of the Ecuadorian state, and strengthening the capacity in one of its main technical functions will also increase the sustainability of PROAmazonía's interventions.

2

Review and adjust the road map with BanEcuador and, from that, redouble efforts to achieve the agreed objectives, in addition to analyzing other strategies that facilitate the identification and development of green lines of credit.

3

It is necessary to review and update the milestones and goals of the activities of Roundtable on Sustainable Palm Oil (RSPO) certification, and progress towards their achievement in a comprehensive manner. A promotion and awareness strategy need to be carried out with PROAmazonía beneficiary producers of palm to proactively involve them and adhere to the certification.

4

It is necessary to ensure that all technical assistance activities from the outset are known to most legal partners. Similarly, the consulting team must have a strategy and the criteria for participation, also considering the gender approach. In this same direction, clear ground rules are needed to ensure the commitment and ownership of the associates, in order for both the technical assistance process and the final product to add value to their forms of production and commercial linkage, which will allow them to generate higher economic income and therefore greater sustainability.

5

Establish and define the association of the information generated between the subsystems. Both the Community Forest Monitoring System and the pilot system of farm boundaries can provide relevant information to be integrated into the Program's M&E System. Aligning Information Systems is a good practice to complement their information for better strategic planning, implementation and for the systematization and feedback of good practices.

6

It is recommended to keep the UN Women approach with disaggregated information to ensure its availability with quality and timeliness, and thus avoid the information gap that occurred at the beginning of the Program.

7

The implementation of market studies, as well as the action plans that identify specific business opportunities and market access for women and indigenous peoples, should take advantage and develop their own culture logic, based on their knowledge. Such as the use of plants linked to bio enterprises with the pharmaceutical, cosmetic food industry, and others.

8

Assessment of the current state of implementation of the M&E System plan vs. actual in terms of: i) software ii) hardware and iii) personnel trained in its administration. In this way, it can be ensured that the Project management is supported by a results-oriented computing tool, generating information and disseminating it more efficiently and effectively.

9

Implementation of UNDP SOPs in replacement of the operational processes section of the Program Process Manual. This will also give agility to the implementation and will facilitate greater use of the technical capabilities of the PMU and strengthen the strategic role of the Ministries as Implementing Partners.

10

Review and adjust the structure of the provincial teams and include the position of Technical Coordination for each region (North, Center and South).

11

In order to improve the sustainability of the interventions, it is recommended that when approving a certain product, the Management, the National Directorates and specialists make an analysis supported by a checklist that verifies the criteria of efficiency, effectiveness, and the effects to which it will contribute, in addition to analyzing its sustainability. This checklist can be attached to the minutes of the Management Committee meeting for the corresponding period to demonstrate that its monitoring and evaluation role contributes to ensuring the achievement of the expected results and products.

12

Establish a strategy to socialize and agree on key actions to implement all the recommendations presented in this evaluation with the Ministries.

1. Recommendation:

Continue the collaboration and technical work with the PLANIFICA Secretariat and the CTEA Technical Secretariat to ensure that the supervision and monitoring of the implementation of PDOTs is carried out properly. This will ensure not only the inclusion, but also the adoption of the criteria of climate change, conservation, and sustainable production of each of the PDOTs. PLANIFICA is an entity of the Ecuadorian state, and strengthening the capacity in one of its main technical functions will also increase the sustainability of PROAmazonía's interventions.

Management Response: [Added: 2020/06/05]

Completely accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Generate M&E reports on the implementation of PDOTs and disseminate them.
[Added: 2020/06/05] [Last Updated: 2022/01/31]
Local GAD Technical staff in provinces Coordination C1 - C4 PROAmazonía 2022/07 Initiated Hasta diciembre de 2021, se logró implementar 2 de 4 fases del proceso para implementar los Sistemas de Información Local (SIL) de los GAD. Es decir que se llegó a estructurar los SIL, formulando las fichas de indicadores, se establecieron flujos de intercambio de información y se configuró la Red de Gestores de Información. Una vez finalizadas las 4 fases se espera generar los reportes correspondientes. History
Establish coordination meetings between PROAmazonía, STCTEA, PLANIFICA, to coordinate the monitoring of the implementation of PDOTs.
[Added: 2020/06/05] [Last Updated: 2020/11/09]
Coordination C1 - C4 PROAmazonía ST CTEA PLANIFICA 2020/08 Completed Actas de reuniones con el Equipo técnico núcleo para la actualización del PIA, en apoyo a la STCTEA: https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/ErbyKqMaVVlJpPkY6SM2szcBlwKE5LVQz-Z3e_MT4B-FNA?e=fqO5wO History
Identify strengthening needs for the PLANIFICA team and the STCTEA so that M&E supports the achievement of PDOTs objectives.
[Added: 2020/06/05] [Last Updated: 2020/11/09]
Coordination C1 - C4 PROAmazonía ST CTEA PLANIFICA 2020/09 Completed Se identificó la necesidad de fortalecimiento de capacidades a pueblos y nacionalidades en Planes de Vida, y se implementan las acciones del Curso planificado para este fin. History
Start monitoring the implementation of PDOTs, and integrate information into PROAmazonía's M&E System.
[Added: 2020/06/05] [Last Updated: 2022/01/31]
Local GAD ST CTEA PLANIFICA Technical staff in provinces Coordination C1 - C4 PROAmazonía 2022/01 Completed Se cuenta con 27 PDOT aprobados por parte de los GAD que consideran criterios de cambio climático, conservación, producción sostenible y género. Se cuenta con la hoja de ruta de los Sistemas de Información Local (SIL) que son el instrumento de los GAD para reportar la implementación de sus PDOT. Todas las actividades relacionadas a los PDOT y su implementación se encuentran incorporadas en el Sistema de M&E del proyecto. PDOT y PUGS aprobados GEF: https://proamazonia.sharepoint.com/:f:/s/COMPONENTE1/EvdoWNCPLUxKojSCKFTycVUBAQ1OyoCxl7qYWVp9HHISSw?e=IDSPRG PDOT y PUGS aprobados GCF. https://proamazonia.sharepoint.com/:f:/s/COMPONENTE1/Eq9EZSLnIaBHuRaCA_Xb5PQB0l-gy7sNFiXtBkrs0PAjVg?e=TQN3BE History
2. Recommendation:

Review and adjust the road map with BanEcuador and, from that, redouble efforts to achieve the agreed objectives, in addition to analyzing other strategies that facilitate the identification and development of green lines of credit.

Management Response: [Added: 2020/06/05]

Completely accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Review and update the critical path of priority actions and / or new strategies with well-defined goals and managers.
[Added: 2020/06/05] [Last Updated: 2020/11/09]
C4 and C2 Coordination. Manager MAG Focal Point BanEcuador Focal Point 2020/08 Completed Se cuenta con hoja de ruta definitiva con BanEcuador. History
Implement the agreed actions.
[Added: 2020/06/05] [Last Updated: 2020/11/09]
C4 and C2 Coordination. Manager MAG Focal Point BanEcuador Focal Point 2020/08 Completed La hoja de ruta de ya se encuentra actualizada y se inició con su implementación. History
Meetings to monitor and evaluate progress, and to present recommendations to the authorities of the respective entities in order to obtain political support and commitment.
[Added: 2020/06/05] [Last Updated: 2021/04/07]
C4 and C2 Coordination. Manager MAG Focal Point BanEcuador Focal Point 2021/03 Completed En conjunto con MAG, MAAE y BanEcuador, con apoyo de PROAmazonía, generaron una propuesta de creación de una Línea de Crédito – PSLD y un Fondo Fiduciario de Compensación Económica (para incentivar la demanda y oferta de la línea de crédito), cuyo objetivo es aunar esfuerzos para el desarrollo de una línea de crédito que promueva el desarrollo sostenible y libre de deforestación. El Fondo se estructurará como un instrumento financiero que brinde a los beneficiarios la oportunidad de acceder a financiamiento, compensando su buena gestión y puntualidad de pagos, impulsando una cultura financiera sana, y por su parte BanEcuador B.P. apoyará la colocación de crédito, reducirá su riesgo y no afectará su liquidez. Informe del Mecanismo Fondo de Compensación : https://proamazonia-my.sharepoint.com/:b:/g/personal/adefaz_proamazonia_org/EaImOEDcg55Dg-XMqQpOmWIBxyJykCvETOmhud2tLCdyzQ?e=hnCFW1 History
3. Recommendation:

It is necessary to review and update the milestones and goals of the activities of Roundtable on Sustainable Palm Oil (RSPO) certification, and progress towards their achievement in a comprehensive manner. A promotion and awareness strategy need to be carried out with PROAmazonía beneficiary producers of palm to proactively involve them and adhere to the certification.

Management Response: [Added: 2020/06/05]

Completely accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Number of estimated producers who adhere to the certification scheme.
[Added: 2020/06/05] [Last Updated: 2022/05/23]
C2 Coordination Palm specialist Provincial staff of PROAmazonía. Palm Oil Producers Association 2022/07 Initiated El documento de Certificación Jurisdiccional emitido por RSPO debió estar listo en noviembre de 2019, lamentablemente, por razones externas a PROAmazonía, este estuvo listo en septiembre del 2021. Debido a esto y por razones de tiempo y recursos, será imposible implementar este esquema de certificación en el marco del programa. Actualmente el componente está trabajando en la certificación de un grupo de 27 productores bajo el estándar de Pequeños Productores Independientes, quienes alcanzarán el Hito A de la certificación en el mes de marzo de 2022. Productos 1 y 2 de Certificación Grupal bajo el Estándar de Pequeños Productores de la RSPO: https://proamazonia-my.sharepoint.com/personal/egarcia_proamazonia_org/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Fegarcia%5Fproamazonia%5Forg%2FDocuments%2FMONITOREO%20Y%20EVALUACI%C3%93N%2FMidTerm%5FEvaluation%2FMTR%5FRespuesta%5FGerencial%2FAnexos%5FGEF%2FCertificacion%5FPP%5FRSPO History
Define goals on the number of producers to be achieved by the awareness strategy.
[Added: 2020/06/05] [Last Updated: 2020/11/09]
C2 Coordination Palm specialist Provincial staff of PROAmazonía. 2020/08 Completed Línea base de productores. Levantamiento de Ficha de Identificación y Mapas de Uso Actual para los productores de Palma Aceitera en Orellana y Sucumbíos. https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/EugDgGhOoANJqeNuwLALzaoBACel-axBK0-QU4zEQ_rFtw?e=k6qM2e History
Review and update the promotion and awareness strategy for the palm oil producers.
[Added: 2020/06/05] [Last Updated: 2021/03/05]
C2 Coordination Palm specialist Provincial staff of PROAmazonía. Palm Oil Producers Association 2020/12 Completed Se cuenta con una propuesta técnica, desarrollada por la Asociación Nacional de Cultivadores de Palma Aceitera - ANCUPA, para la sensibilización y el involucramiento de actores. Este trabajo se hará efectivo a través de la firma de un Acuerdo de Partes Responsables entre PNUD y ANCUPA. El Acuerdo fue firmado en diciembre 2020 dando inicio a las actividades. History
4. Recommendation:

It is necessary to ensure that all technical assistance activities from the outset are known to most legal partners. Similarly, the consulting team must have a strategy and the criteria for participation, also considering the gender approach. In this same direction, clear ground rules are needed to ensure the commitment and ownership of the associates, in order for both the technical assistance process and the final product to add value to their forms of production and commercial linkage, which will allow them to generate higher economic income and therefore greater sustainability.

Management Response: [Added: 2020/06/05]

Completely accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Define meetings to present the progress of the consulting team's work plan with the associations. It is key that both the methodology and the work plan are disseminated within the associations
[Added: 2020/06/05] [Last Updated: 2020/11/09]
C2 and C3 Coordination Consulting Team UNDP Focal Point of the “Growing and Starting Your Business” Methodology. 2020/09 Completed Creciendo con su Negocio (C2): Se ha elaborado el material de difusión. Este, toma en cuenta un proceso integral de intervención, en el que se incluye la repotenciación de centros de acopio. En vista de que este último proceso aún está en revisión por parte de MAG, no hemos podido realizar la difusión del material comunicacional. Se cuenta con un plan de difusión vía WhatsApp de las actividades llevadas a cabo por PROAmazonía / CCSN. El objetivo es llegar a socios y directivos de forma masiva. Iniciando con su Negocio (C3): Se retomó las acciones en campo de ICSN y actualmente está en ejecución la fase III Validación del Cliente, en base a una propuesta de replanificación aprobada. Además, se está avanzando con la sistematización de la experiencia en 3 bioemprendimientos (fases I-II). History
Reorient and agree on an expanded participation of legal partners with well-defined responsibilities during the development of Technical Assistance.
[Added: 2020/06/05] [Last Updated: 2021/04/08]
C2 and C3 Coordination Consulting Team UNDP Focal Point of the “Growing and Starting Your Business” Methodology. 2021/03 Completed Responsabilidades definidas entre los actores. Se cuenta con el informe final de asistencia técnica, con lo cual se cierra este proceso. History
Evaluate participation and appropriation of the Methodology of the legal associates according to the agreement / s.
[Added: 2020/06/05] [Last Updated: 2022/01/31]
C2 and C3 Coordination Consulting Team UNDP Focal Point of the “Growing and Starting Your Business” Methodology. 2021/10 Completed Creciendo con su Negocio (completado): Evaluaciones realizadas a los beneficiarios de la metodología. https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/EmLLX7sel-9Lpy97T_9EUcUBkmVQi2im6dMhREWhZKrVuw?e=HZ7bfQ Iniciando con su negocio: Memorias y hojas de ruta de cada proyecto comunitario de bioemprendimiento, incluye una evaluación del proceso. https://proamazonia-my.sharepoint.com/:f:/g/personal/cpinto_proamazonia_org/Evm0f24D9dBEsAR4FMVL4lEBjTSLtE_J36Mm3l3SyL9fmg?e=EHBmGY History
Collect information on the Product indicators (outputs and expected effects) and integrate into the M&E system.
[Added: 2020/06/05] [Last Updated: 2021/06/15]
C2 and C3 Coordination Consulting Team UNDP Focal Point of the “Growing and Starting Your Business” Methodology. 2021/05 Completed Se cuenta con el informe final de la implementación de ICSN, revisado y aprobado por PROAmazonía. Se ha reportado en el informe al donante (a junio 2021). History
5. Recommendation:

Establish and define the association of the information generated between the subsystems. Both the Community Forest Monitoring System and the pilot system of farm boundaries can provide relevant information to be integrated into the Program's M&E System. Aligning Information Systems is a good practice to complement their information for better strategic planning, implementation and for the systematization and feedback of good practices.

Management Response: [Added: 2020/06/05]

Partly accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Coordination meetings and information mapping.
[Added: 2020/06/05] [Last Updated: 2020/07/13]
C3 and C4 Coordination Coordination of the FAO agreement and M&E specialists. 2020/10 No Longer Applicable [Justification: The community monitoring system is being designed and will be implemented through pilots with 8 communities in GEF cantons, in a total of 100,000 ha. The community monitoring system seeks that communities report deforestation alerts, and these are uploaded to the National Forest Monitoring System of the MAAE, so that the Environmental Authority can give a timely response. The program's M&E system is internal, for monitoring PROAmazonía goals and indicators. Therefore, they are different systems fulfilling different functions and it is not necessary to integrate them. ]
History
Define information (set of SMART indicators) that will be generated and collected from the Community M&E System for the PROAmazonía´s M&E System and MAG.
[Added: 2020/06/05] [Last Updated: 2020/07/14]
C3 and C4 Coordination Coordination of the FAO agreement and M&E specialists. 2020/09 No Longer Applicable [Justification: The community monitoring system is being designed and will be implemented through pilots with 8 communities in GEF cantons, in a total of 100,000 ha. The community monitoring system seeks that communities report deforestation alerts, and these are uploaded to the National Forest Monitoring System of the MAAE, so that the Environmental Authority can give a timely response. The program's M&E system is internal, for monitoring PROAmazonía goals and indicators. Therefore, they are different systems fulfilling different functions and it is not necessary to integrate them.]
History
Evaluate data quality and validity to integrate into the M&E System. Recommend the necessary adjustments to ensure data reliability, thus establishing data quality control
[Added: 2020/06/05] [Last Updated: 2020/07/13]
C3 and C4 Coordination Coordination of the FAO agreement and M&E specialists. 2020/10 No Longer Applicable [Justification: The community monitoring system is being designed and will be implemented through pilots with 8 communities in GEF cantons, in a total of 100,000 ha. The community monitoring system seeks that communities report deforestation alerts, and these are uploaded to the National Forest Monitoring System of the MAAE, so that the Environmental Authority can give a timely response. The program's M&E system is internal, for monitoring PROAmazonía goals and indicators. Therefore, they are different systems fulfilling different functions and it is not necessary to integrate them.]
History
Adjust at the Community M&E System level
[Added: 2020/06/05] [Last Updated: 2020/07/14]
Coordination of the FAO agreement and M&E specialists. 2020/12 No Longer Applicable [Justification: The community monitoring system is being designed and will be implemented through pilots with 8 communities in GEF cantons, in a total of 100,000 ha. The community monitoring system seeks that communities report deforestation alerts, and these are uploaded to the National Forest Monitoring System of the MAAE, so that the Environmental Authority can give a timely response. The program's M&E system is internal, for monitoring PROAmazonía goals and indicators. Therefore, they are different systems fulfilling different functions and it is not necessary to integrate them]
History
Integrate information from the community M&E system to the M&E system. Generate and disseminate information.
[Added: 2020/06/05] [Last Updated: 2020/07/14]
Coordination of the FAO agreement and M&E specialists. 2020/12 No Longer Applicable [Justification: The community monitoring system is being designed and will be implemented through pilots with 8 communities in GEF cantons, in a total of 100,000 ha. The community monitoring system seeks that communities report deforestation alerts, and these are uploaded to the National Forest Monitoring System of the MAAE, so that the Environmental Authority can give a timely response. The program's M&E system is internal, for monitoring PROAmazonía goals and indicators. Therefore, they are different systems fulfilling different functions and it is not necessary to integrate them]
History
6. Recommendation:

It is recommended to keep the UN Women approach with disaggregated information to ensure its availability with quality and timeliness, and thus avoid the information gap that occurred at the beginning of the Program.

Management Response: [Added: 2020/06/05]

Completely accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UN Women proposal to ensure the inclusion of a gender perspective in ongoing activities.
[Added: 2020/06/05] [Last Updated: 2020/12/02]
C4 Coordination UN Women Coordination Gender specialist M&E specialists 2020/08 Completed Se cuenta con la planificación plurianual del convenio, así como con la planificación anual y su presupuesto. Esta planificación fue revisada a mediados de año, junto con la revisión completa del POA del programa. History
Define how the information on these activities is integrated into the M&E system with a gender perspective and the methodology proposed by UN Women.
[Added: 2020/06/05] [Last Updated: 2020/12/02]
C4 Coordination UN Women Coordination Gender specialist M&E specialists 2020/08 Completed Se actualizó la vinculación con los indicadores de PROAmazonía para asegurar que las acciones responden a los objetivos del programa. Además, la coordinadora del proyecto ONU Mujeres PROAmazonía empezó a registrar los avances en el Sistema de M&E del programa con sus medios de verificación. History
Define who collects the information and systematizes it to feed the M&E System.
[Added: 2020/06/05] [Last Updated: 2020/07/13]
C4 Coordination UN Women Coordination Gender specialist M&E specialists 2020/08 Completed The person responsible for presenting the official information to the project is the UN Women Coordinator through quarterly reports, and those who collect and systematize the information are the Specialist Technicians hired by this agency. History
Generate M&E reports that contain the gender indicators of all PROAmazonía activities.
[Added: 2020/06/05] [Last Updated: 2020/12/02]
C4 Coordination UN Women Coordination Gender specialist M&E specialists 2020/09 Completed Reporte trimestral Q3 de 2020. https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/EhnzYlHJEx9Gjn7C7iPK_WIBusofYustJw5F9M9Vax4R5A?e=WV6WLA History
7. Recommendation:

The implementation of market studies, as well as the action plans that identify specific business opportunities and market access for women and indigenous peoples, should take advantage and develop their own culture logic, based on their knowledge. Such as the use of plants linked to bio enterprises with the pharmaceutical, cosmetic food industry, and others.

Management Response: [Added: 2020/06/05]

Completely accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Identify and prioritize market research
[Added: 2020/06/05] [Last Updated: 2021/03/05]
UN Women C2, C3, and C4 Coordination 2020/11 Completed Estudios de mercado finales: https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/ElpmPhu4CGtBi27y-hHjEx8BeSsqc8fyT6zyvm1MbxbyWw?e=h4LJTj History
Prepare and approve ToR of Market Studies.
[Added: 2020/06/05] [Last Updated: 2020/07/13]
UN Women C2, C3, and C4 Coordination 2020/10 Completed There is an agreement signed between MAAE-MAG-UTPL (February 2019) for NTFP research and the development of management plans and market studies for 4 species: morete, ungurahua and ishpingo, and in definition 4th species. History
Contract and implement market studies and present results.
[Added: 2020/06/05] [Last Updated: 2022/01/31]
UN Women C2, C3, and C4 Coordination Consultants / Specialized Firms 2021/12 Completed Estudios de mercado finalizados con sus resultados: https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/EqWauq43wrZHjFZAkpNax7cBnKzAzNvvcMD1EP85K5L3Ew?e=PaBft4 History
Use market research as a key input for preparing business plans.
[Added: 2020/06/05] [Last Updated: 2022/02/03]
UN Women C2, C3, and C4 Coordination 2022/01 Completed Con el apoyo de ONU Mujeres se ha avanzado en el levantamiento de una cadena de valor sensible al género en el bioemprendimiento comunitario amazónico de Mandi Wasi, en la provincia de Sucumbios. La UTPL ha entregado los 5 modelos de negocio de las especies priorizadas: morete, ishpingo, ungurahua, maní de árbol y paiche (fauna), que se elaboraron en base a los estudios de mercado. Modelos de negocios de 5 especies: https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/Ep17x7x_LilNjHsQ9Ic7gfQB9T2021vSB9lXQrJR_e_T1g?e=H97c9X History
Integrate the output and effects / results indicators to the M&E System.
[Added: 2020/06/05] [Last Updated: 2022/01/31]
C2, C3, and C4 Coordination M&E specialists 2021/07 Completed Informe final de ICSN, cuya información se reportó al donante en el PIR 2021. https://proamazonia-my.sharepoint.com/:b:/g/personal/egarcia_proamazonia_org/EYpBmHnev_pEhxQzXDLGDsYBiZN73S1l5xlOnlnDBxc4ig?e=gvX71y Informe final de CCSN donde consta la información de indicadores que se reportan en los informes al donante. https://proamazonia-my.sharepoint.com/:b:/g/personal/egarcia_proamazonia_org/EbNobII867VBvaFviyfA2K4B8enpC2_vBB70pfzy5uJSZw?e=elJuhJ History
Implement business plans with technical assistance from the program and coordinating with strategic partners MAE and MAG.
[Added: 2020/06/05] [Last Updated: 2022/01/31]
Associations UN Women C2, C3, and C4 Coordination MAE and MAG according to their competences 2022/07 Not Initiated History
8. Recommendation:

Assessment of the current state of implementation of the M&E System plan vs. actual in terms of: i) software ii) hardware and iii) personnel trained in its administration. In this way, it can be ensured that the Project management is supported by a results-oriented computing tool, generating information and disseminating it more efficiently and effectively.

Management Response: [Added: 2020/06/05]

Completely accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Define protocols for collecting, analyzing and disseminating information (set of reports according to audience and delegated technicians for each report)
[Added: 2020/06/05] [Last Updated: 2020/08/03]
C4 Component M&E specialists 2020/08 Completed The project has already established protocols to collect, analyze and disseminate information via the M&E system and through reports with targeted audiences and delegates responsible for the development of each report. History
Map audience that will receive reports.
[Added: 2020/06/05] [Last Updated: 2020/08/03]
C4 Component M&E specialists 2020/08 Completed The project has already mapped the organizations with their specific individuals who will receive the reports and the monthly newsletters. History
Pilot and generate a couple of report formats and receive feedback from the audience (internal and external).
[Added: 2020/06/05] [Last Updated: 2020/12/02]
C4 Component M&E specialists 2020/09 Completed Carpeta con los principales reportes generados por el programa. https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/EpTQDwjrr9xOvt5s1y7eIJ8BRZReoR7XPegq9acIxfCr_Q?e=06Jrge History
Make the necessary adjustments and generate M&E reports that are timely and reach effectively the targeted audiences.
[Added: 2020/06/05] [Last Updated: 2020/12/02]
C4 Component M&E specialists 2020/10 Completed Se mantienen los reportes priorizados por el programa en el Plan de Operativización elaborado con PNUD y socios implementadores, y la diseminación se realiza a través del boletín mensual, infografías de indicadores y micrositio del programa. History
9. Recommendation:

Implementation of UNDP SOPs in replacement of the operational processes section of the Program Process Manual. This will also give agility to the implementation and will facilitate greater use of the technical capabilities of the PMU and strengthen the strategic role of the Ministries as Implementing Partners.

Management Response: [Added: 2020/06/05]

Completely accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Define the SOPs application plan.
[Added: 2020/06/05]
UNDP Project Officer Manager Financial Administrative Coordinator of the program 2020/07 Completed UNDP SOPs are effective as of January 1, 2020.
Disseminate with the key teams of the MAE MAG and the PROAmazonía team
[Added: 2020/06/05]
UNDP Project Officer Manager Financial Administrative Coordinator of the program 2020/07 Completed In January 2020, an internal workshop was held between UNDP and PROAmazonía to explain the application of the new SOPs, and in February, another workshop was held with the same objective, aimed at the MAAE and MAG focal points.
Implement SOPs
[Added: 2020/06/05]
UNDP Project Officer Manager Financial Administrative Coordinator of the program 2020/06 Completed UNDP SOPs are effective as of January 1, 2020.
Measure the effectiveness of these and take and apply corrective measures if applicable.
[Added: 2020/06/05] [Last Updated: 2021/03/05]
UNDP Project Officer Manager Financial Administrative Coordinator of the program 2020/12 Completed Se hizo un análisis de la implementación de los SOPs para tomar medidas correctivas que se encuentran en implementación. History
10. Recommendation:

Review and adjust the structure of the provincial teams and include the position of Technical Coordination for each region (North, Center and South).

Management Response: [Added: 2020/06/05]

Partly accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Define functions of the Provincial Coordinators (3).
[Added: 2020/06/05] [Last Updated: 2020/08/03]
Manager Coordinators 2020/08 Completed Se cuenta con los TdR finales aprobados por los Directores Nacionales de MAAE y MAG. History
Invitation and selection process of the Provincial Coordinators.
[Added: 2020/06/05] [Last Updated: 2021/03/05]
UNDP Office - Responsible for Procurement 2020/12 Completed TdR finales aprobados por MAAE y MAG: https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/EsYh1ej7xC1Kl0BC8FRhe_gBu4pEH2mktzDiTvyMm5Itkw?e=yhLXm2 History
Signing of Contracts.
[Added: 2020/06/05] [Last Updated: 2021/03/05]
UNDP Office - Responsible for Procurement 2020/12 Completed Contratos firmados de los Líderes Zonales: https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/EmR7uoPc3i1NvyR9LpFCJyoBb1FAQpPU9gOe_DFEojSREA?e=B923W0 History
Induction process and official start of activities.
[Added: 2020/06/05] [Last Updated: 2021/03/05]
Manager Coordinators 2020/12 Completed Se hizo la presentación de los líderes zonales al equipo de PROAmazonía, y se cuenta con un modelo de gestión para que se organice mejor su trabajo. History
11. Recommendation:

In order to improve the sustainability of the interventions, it is recommended that when approving a certain product, the Management, the National Directorates and specialists make an analysis supported by a checklist that verifies the criteria of efficiency, effectiveness, and the effects to which it will contribute, in addition to analyzing its sustainability. This checklist can be attached to the minutes of the Management Committee meeting for the corresponding period to demonstrate that its monitoring and evaluation role contributes to ensuring the achievement of the expected results and products.

Management Response: [Added: 2020/06/05]

Completely accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Review the current product approval process and prepare a verification checklist that integrates the criteria of efficiency, effectiveness, quality, and its contribution to the effects and sustainability of the interventions.
[Added: 2020/06/05] [Last Updated: 2020/09/21]
Leads C4 Coordinator Component Coordinators Manager UNDP officer 2020/07 Completed To ensure the quality of the deliverables generated by the project, a checklist with several criteria has been developed as part of the approval process. Every product is reviewed using this checklist. Fichas para verificación de la calidad de los productos de las consultorías del programa. https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/Er9hjEL2ST5Isa-bZ5VZXM4BR538b6pOqNeXtayBf9HsCg?e=IX3uep History
Put to the consideration of the Management Committee for its evaluation and approval
[Added: 2020/06/05] [Last Updated: 2020/12/02]
Manager UNDP officer 2020/08 Completed Se cuenta con el Plan de Operativización aprobado. History
Apply the checklist for each product and integrate it into the M&E System
[Added: 2020/06/05] [Last Updated: 2021/03/05]
C4 Coordinators Manager UNDP officer Management Committee 2020/09 Completed El check list aplicaría solo para aquellos productos finales estratégicos que aprobaría el Comité de Gestión, estos productos deberán ser definidos a inicio de año en base al Plan de Adquisiciones aprobado por el Comité Directivo. Se cuenta con varios formatos para la verificación de la calidad de los productos de consultorías que fueron aprobados en el marco del Plan de Operativización. Fichas para verificación de la calidad de los productos de las consultorías del programa: https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/Er9hjEL2ST5Isa-bZ5VZXM4BR538b6pOqNeXtayBf9HsCg?e=IX3uep History
12. Recommendation:

Establish a strategy to socialize and agree on key actions to implement all the recommendations presented in this evaluation with the Ministries.

Management Response: [Added: 2020/06/05]

Completely accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Coordinate and prepare the critical path for the implementation of the recommendations.
[Added: 2020/06/05] [Last Updated: 2020/09/21]
Coordinators Manager 2020/06 Completed La respuesta gerencial en base a la evaluación de medio término del proyecto GEF fue entregada en junio 2020 a los miembros del Comité Directivo, mediante oficio de la Gerencia del programa. También se socializó mediante oficio con los socios que tienen recomendaciones dentro de la evaluación de medio término, es decir, que comparten con el programa la responsabilidad de llevar a cabo las acciones previstas en estas matrices de respuesta gerencial. En el caso del proyecto GEF, se informó de las recomendaciones que les competen, a la ST CTEA, ONU Mujeres, e CCSN – ICSN. History
Coordinators of each component apply the recommendations.
[Added: 2020/06/05] [Last Updated: 2020/12/02]
Coordinators Manager 2020/09 Completed Se hizo una presentación de las recomendaciones de la Evaluación de Medio Término al Comité de Gestión. Se cuenta con la planificación estratégica del programa, por componentes, ajustada tomando en cuenta las recomendaciones de la Evaluación de Medio Término. Planificación estratégica del programa por componentes, en base al MidTerm Review. https://proamazonia-my.sharepoint.com/:f:/g/personal/egarcia_proamazonia_org/Eqy4tqQPyehBjpvdCowntgMBtaQEwyNq4d6v91QQIBH9cQ?e=kmr2SB History
Report on progress.
[Added: 2020/06/05] [Last Updated: 2020/12/02]
Coordinators Manager Management Committee 2020/08 Completed La matriz de respuesta gerencial está subida en la plataforma de seguimiento de PNUD para reportar los avances mensuales de cada una de las acciones aquí detalladas, y la información deberá ser compartida al Comité de Gestión al menos 2 veces al año History

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