Strengthened Devolved Governance in Kenya

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Evaluation Plan:
2018-2022, Kenya
Evaluation Type:
Final Project
Planned End Date:
09/2020
Completion Date:
12/2020
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
70,000

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Title Strengthened Devolved Governance in Kenya
Atlas Project Number: 00114135
Evaluation Plan: 2018-2022, Kenya
Evaluation Type: Final Project
Status: Completed
Completion Date: 12/2020
Planned End Date: 09/2020
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.2.1 Capacities at national and sub-national levels strengthened to promote inclusive local economic development and deliver basic services including HIV and related services
SDG Goal
  • Goal 1. End poverty in all its forms everywhere
SDG Target
  • 1.2 By 2030, reduce at least by half the proportion of men, women and children of all ages living in poverty in all its dimensions according to national definitions
Evaluation Budget(US $): 70,000
Source of Funding:
Evaluation Expenditure(US $): 50,000
Joint Programme: No
Joint Evaluation: Yes
  • Joint with Donors
  • Joint with Government of Norway
Evaluation Team members:
Name Title Nationality
Michael Karanja consultant KENYA
Hannah Kamau consultant KENYA
GEF Evaluation: No
Key Stakeholders: Governmnet of Kenya
Countries: KENYA
Lessons
Findings
Recommendations
1

Enhance strategic engagements for more support of project activities at county level

2

Strengthen learning and coordination in the project

3

Strengthen M&E of the project

4

 Strengthen M&E function in counties

5

Enhance and coordinate UN and IP support to counties

6

Enhance support for performance management

7

Enhance efficiency in finance operations support

8

Enhance partnerships and sustainability

9

Enhance County Level Planning and Public Finance Management

10

Undertake documentation of good practices for sharing – strengthen project knowledge management

11

Enhance DaO and funding partnerships in Turkana

12

Enhance Gender and Youth focused activities

1. Recommendation:

Enhance strategic engagements for more support of project activities at county level

Management Response: [Added: 2020/12/21]

 Partially Accepted. The CoG, County Secretary, Governors. The engagement will be enhanced.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Hold strategic engagement meetings with FCDC County Leadership to get political buy-in for project activities and influence policy and budgeting for sustainability of activities after project ends
[Added: 2020/12/22] [Last Updated: 2021/09/13]
PIU 2021/06 Completed This is an ongoing activity. Engagements with County leadership have been ongoing. History
2. Recommendation:

Strengthen learning and coordination in the project

Management Response: [Added: 2020/12/21]

 

Accepted. Learning is a key action for the project and will help to strengthen programme implementation and visibility of results. Coordination is required to bring together key actors, including national government, county governments, UN agencies and non-governments stakeholders in the implementation of the project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Hold annual meeting (online) with all National Implementing Partners for learning and reflections
[Added: 2020/12/22] [Last Updated: 2021/09/13]
PIU 2021/06 Completed Meeting held for IPs and RPs on May 20, 2021 History
2.3 Support joint county work planning lead by relevant IPs - elaborate
[Added: 2020/12/22] [Last Updated: 2021/09/13]
PIU 2021/01 Completed IP/RP workplans finalized. Counties develop workplans through relevant IPs/RPs History
2.4 Build capacity of IPs in collaborative delivery of key project outputs
[Added: 2021/09/13]
PIU 2021/03 Completed IPs/RPs sensitized on key project indicators, monitoring, evaluation and reporting History
2.2 Develop tools for tracking (with milestones) co-ordination and collaboration to assess progress
[Added: 2020/12/22] [Last Updated: 2021/09/13]
M&E 2021/03 No Longer Applicable [Justification: Will be undertaken when new agreement with Norway is signed.]
History
3. Recommendation:

Strengthen M&E of the project

Management Response: [Added: 2020/12/21]

Partially accepted. The project has a dedicated M&E Officer. Theory of Change, risks and assumptions were developed, discussed and agreed with key stakeholders at the design stage of the project and is clearly articulated in the project document. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.3. Undertake a quick reconstruction of missing baseline data for the M&E framework to enable tracking of and reporting on progress.
[Added: 2020/12/22] [Last Updated: 2021/09/13]
M&E 2021/03 Completed RMF reviewed and shared with Norway on November 18, 2021 History
3.1 Develop a robust monitoring and evaluation framework that includes a clearly articulated Theory of Change and revised risks and assumptions of the project
[Added: 2020/12/22] [Last Updated: 2021/09/13]
M&E 2021/03 No Longer Applicable [Justification: No further action will be undertaken on this recommendation]
History
3.2 Revise output indicators that take long to be realized to ensure they are more measurable (milestone based) for ease and accuracy of tracking and reporting.
[Added: 2021/09/13]
M&E Specialist 2021/03 No Longer Applicable [Justification: No further action will be taken on this recommendation]
4. Recommendation:

 Strengthen M&E function in counties

Management Response: [Added: 2020/12/21]

Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.2 Develop and share with relevant partners, including ICs, simplified but results-oriented data collection tools for tracking indicators, evaluation activities by counties and reporting on service delivery in counties
[Added: 2020/12/22] [Last Updated: 2021/09/13]
M&E 2021/03 Completed Training of RPs/IPs identified the need to harmonize reporting tools and to track specific indicators for data-driven development History
4.3 Support counties to develop their own M&E policies Fast-tracking of enactment of national M&E policy, support CIMES roll out in project focus counties.
[Added: 2020/12/22] [Last Updated: 2022/06/23]
MED 2022/06 Completed All JDP counties have developed M&E policies. Busia, Lamu and Turkana CECs have approved their M&E policies History
4.1 Sensitize project implementing partners and responsible partners, including focus counties on results-based reporting
[Added: 2021/09/13]
M&E Specialist 2021/03 Completed Send to strengthening programme M&E on May 20, 2021. See 2.3 and 2.4.
5. Recommendation:

Enhance and coordinate UN and IP support to counties

Management Response: [Added: 2020/12/21]

Accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.2 Consider having KSG play a more enhanced role in knowledge management as a key government capacity building agency
[Added: 2020/12/22] [Last Updated: 2021/09/13]
PIU 2021/06 Completed Already being done under Devolution Resource Centre (Maarifa) hosted by CoG. History
5.3 Strengthen the UN Joint Devolution Working Group for UN agencies to compare their activities on devolution.
[Added: 2021/09/13]
PIU 2021/06 Completed The programme participates in DSWG and DDWG
5.1 Support establishment of a devolution resource centre hosted by MODA
[Added: 2020/12/22] [Last Updated: 2022/04/19]
PIU, KSG 2022/03 No Longer Applicable [Justification: Not initiated since there is a completed devolution resource centre by Government See link:https://maarifa.cog.go.ke/ ]
The GoK already has a devolution Resource Centre, Maarifa Centre, at CoG, which was mainly supported by the World Bank and other donors. There is therefore no need for another resource centre on devolution as this would be a duplication. History
6. Recommendation:

Enhance support for performance management

Management Response: [Added: 2020/12/21]

Partially accepted. This is a programmatic issue which is being addressed by the State Department for Public Service and County Delivery Units. Review of PC indicators and cascading them to lower levels is an ongoing process through sub-departmental PCs and PAS.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Develop a milestone-based tool for tracking adoption and implementation of PCs at the county and sub-county level
[Added: 2020/12/22] [Last Updated: 2021/09/13]
PIU, CoG 2021/11 Completed Tools finalized in collaboration with CoG. Tool being used to track implementation of PCs History
6.2 Review the PC indicators to incorporate DRR and youth issues.
[Added: 2020/12/22] [Last Updated: 2022/02/01]
M&E 2022/01 Completed This action is complete. See Part D of the attached the PC guidelines released in 2021 History
6.3 Lobby counties to allocate budgets for Performance Management since this is currently underfunded
[Added: 2021/09/13]
COG 2021/04 Completed CoG is already undertaking this.
6.4 Broaden the scope for capacity building by strengthening the capacity of various committees - Audit committees, CBEF’s and M&E committees to enhance systems strengthening and transparency and accountability at different levels in the county
[Added: 2021/09/13]
OAG, CRA, MED 2021/06 Completed Ongoing capacity building championed by the identified partners
7. Recommendation:

Enhance efficiency in finance operations support

Management Response: [Added: 2020/12/21]

Rejected – The project has already putting in place measures proposed in the recommendation 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Create structured regular engagement and communication to increase response rates between the UNDP and the NIPs to address administrative bottlenecks and challenges e.g. issues of requests and disbursements
[Added: 2020/12/22] [Last Updated: 2021/09/13]
PIU 2021/03 Completed Ongoing and undertaken on a need-basis History
7.2 Recruit a substantive programme associate to buttress project operational, logistical and financial activities
[Added: 2020/12/22] [Last Updated: 2021/09/13]
PIU 2021/03 Completed Programme associate on board History
8. Recommendation:

Enhance partnerships and sustainability

Management Response: [Added: 2020/12/21]

Accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 Consider a capacity building component for the national implementing partners to strengthen their capacity to deliver
[Added: 2020/12/22] [Last Updated: 2021/09/13]
PIU 2021/06 Completed See 2.3, 2.4 and 4.1 History
9. Recommendation:

Enhance County Level Planning and Public Finance Management

Management Response: [Added: 2020/12/21]

Accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 Continue Supporting counties on development of county spatial plans
[Added: 2020/12/22] [Last Updated: 2021/09/13]
CoG- CC/DDR 2021/12 Completed Support to counties for spatial planning is ongoing programmatic work History
9.2 Strengthening natural resource governance in counties using the ecosystem-based approach. The program can identity and prioritize 5 – 7 ecosystems to support.
[Added: 2020/12/22] [Last Updated: 2021/09/13]
CoG – CC/DDR 2020/12 Completed Discuss with ERU on timelines. Ongoing programme work History
9.3 Support counties to develop and update hazard maps taking in consideration the emerging issues such as droughts, increasing water levels in rivers and lakes, floods and natural resource degradation.
[Added: 2020/12/22] [Last Updated: 2021/09/13]
CoG – CC/DRR 2020/12 Completed Hazard maps completed for two counties History
9.4 Support counties to develop a disaster and pandemic risk management framework
[Added: 2020/12/22] [Last Updated: 2021/09/13]
PIU 2021/12 Completed County COVID-19 Socioeconomic Reengineering Recovery Strategy completed History
9.5 Strengthen audit committees in counties to enhance accountability in use of devolved funds.
[Added: 2020/12/22] [Last Updated: 2021/09/13]
OAG 2021/03 Completed Ongoing through the support of OAG History
9.6 National Government should develop a system for automated revenue collection and share with counties for customization
[Added: 2020/12/22] [Last Updated: 2021/09/13]
CRA 2021/11 Completed Ongoing through the Office of the Controller of Budget - No Further action from UNDP History
10. Recommendation:

Undertake documentation of good practices for sharing – strengthen project knowledge management

Management Response: [Added: 2020/12/21]

KM is a key weakness of the project and the JDP 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1 Peer to peer learning for the programme – M&E (Turkana, Tana River), OSR (Isiolo and Turkana), Audi (Mandera)
[Added: 2020/12/22] [Last Updated: 2021/09/13]
MED 2021/06 Completed Peer to peer learning on PMS undertaken in Makueni County History
10.2 Document Audit work in Mandera County
[Added: 2020/12/22] [Last Updated: 2021/09/13]
PIU 2021/06 Completed Documentation on-going through OAG History
10.4 Establish a central repository for knowledge products produced by the project
[Added: 2021/09/13] [Last Updated: 2022/04/19]
PIU 2022/03 Completed The project knowledge products are part of the UNDP website materials. Also the project shares internally through SharePoint. See SharePoint link: https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fundp.sharepoint.com%2Fteams%2FKEN%2Fgpsu%2Fdefault.aspx%3FRootFolder%3D%252Fteams%252FKEN%252Fgpsu%252FShared%2520Documents%252FGIG%2520PROJECT%2520MANAGEMENT%2520FOLDER%252FGOVERNANCE%252F2.%2520DEVOLUTION%26FolderCTID%3D0x0120007F112FD636C1604EA43CF5A69A7B0F8D%26View%3D%257B98E60827-A6D7-45C6-903C-E9768C5ADDE5%257D&data=04%7C01%7Cmary.njoroge%40undp.org%7C39eedf4ed47f44b387cb08d9b62e31d4%7Cb3e5db5e2944483799f57488ace54319%7C0%7C0%7C637741131783137581%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=YcAIIJy8RyMgCfW1MHhNnn8mxOIidV2TABXrwO%2BTxS0%3D&reserved=0 History
10.5 Engage a short-term KM expert to support the establishment of a knowledge portal
[Added: 2021/09/13] [Last Updated: 2022/06/23]
PIU 2022/06 Completed A KM and communications associate recruited History
10.3 Document Data automation in Isiolo County (already using Kobo collect and ODK).
[Added: 2021/09/13] [Last Updated: 2022/04/19]
MED 2022/03 No Longer Applicable [Justification: KSG has confirmed that they have no plans to automate data at Isiolo Youth Centre. They have also confirmed they do not use Kobo or ODK ]
KSG has confirmed that they have no plans to automate data at Isiolo Youth Centre. They have also confirmed they do not use Kobo or ODK History
11. Recommendation:

Enhance DaO and funding partnerships in Turkana

Management Response: [Added: 2020/12/21]

 Partially accepted – Coordination should seek to strengthen UN presence on the ground and reduce transaction costs for UN agencies. The DaO Office can provide logistical and convening support to all UN agencies so that they do not all have to have a physical presence in Turkana.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
11.5 More joint fundraising efforts by UN agencies and designing projects focusing on wholistic needs of citizens to accelerate results
[Added: 2020/12/22] [Last Updated: 2022/06/23]
RCO 2022/12 Initiated History
11.2 Develop an online M&E system and results dashboard for the integrated development program to enable UN agencies, county officials and stakeholders enter data, view results and locations of interventions.
[Added: 2020/12/22] [Last Updated: 2021/09/13]
RCO 2021/03 Completed Ongoing through UN INFO History
11.1 The UNRCO, Treasury and the Governor of Turkana need to convene a roundtable to discuss progress and jumpstart operationalization of the MPTF
[Added: 2020/12/22] [Last Updated: 2021/09/13]
RCO 2021/03 No Longer Applicable [Justification: To be undertaken under the new Norway agreement]
To be undertaken under the new Norway agreement History
11.3 Provide UN DaO office in Turkana with communications and M&E capacity in order to support the county
[Added: 2020/12/22] [Last Updated: 2021/09/13]
RCO 2021/09 No Longer Applicable [Justification: Norway agreement lapsed.]
Norway agreement lapsed. History
11.4 UN agencies without a presence in Turkana but with programs in Turkana should consider placing staff in the DaO office to enhance their programming and integrated programming with the rest
[Added: 2020/12/22] [Last Updated: 2021/09/13]
RCO 2021/08 No Longer Applicable [Justification: This proposal is rejected. The essence of coordination and the DaO office is so that not all agencies have to have a physical presence in Turkana]
History
12. Recommendation:

Enhance Gender and Youth focused activities

Management Response: [Added: 2020/12/22] [Last Updated: 2020/12/22]

Accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
12.1 Implement more gender focused activities in the project and provide a more substantive role for women especially participating in enhancing accountability in use of public resources for service delivery
[Added: 2020/12/22] [Last Updated: 2022/06/23]
PIU, CoG 2022/06 Completed UN Women leading gender aspects of Joint Devolution Programme, tracking and reporting is based on data disaggregated by gender, age, disability and other aspects History
12.2 Capture, report on and disseminate gender and age disaggregated data
[Added: 2020/12/22] [Last Updated: 2022/06/23]
UNDP 2022/06 Completed Youth policies for Busia and Tana River counties completed. These policies are aligned to Kenya Youth Development Policy. History
12.3 Disseminate the success story of the Isiolo youth center for scale up in other counties
[Added: 2020/12/22] [Last Updated: 2022/04/19]
UNDP 2022/07 Completed Success story completed: Story, montage and documentary is at final stages History

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