Impulso a la Participación Política de las Mujeres – Final Evaluation

Report Cover Image
Evaluation Plan:
2021-2025, Mexico
Evaluation Type:
Final Project
Planned End Date:
05/2022
Completion Date:
04/2022
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
10,000

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Title Impulso a la Participación Política de las Mujeres – Final Evaluation
Atlas Project Number: 00120253
Evaluation Plan: 2021-2025, Mexico
Evaluation Type: Final Project
Status: Completed
Completion Date: 04/2022
Planned End Date: 05/2022
Management Response: Yes
Focus Area:
  • 1. Poverty
  • 2. Governance
  • 3. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.1.1 Capacities developed across the whole of government to integrate the 2030 Agenda, the Paris Agreement and other international agreements in development plans and budgets, and to analyse progress towards the SDGs, using innovative and data-driven solutions
  • 2. Output 2.2.2 Constitution-making, electoral and parliamentary processes and institutions strengthened to promote inclusion, transparency and accountability
SDG Goal
  • Goal 1. End poverty in all its forms everywhere
  • Goal 10. Reduce inequality within and among countries
  • Goal 17. Strengthen the means of implementation and revitalize the Global Partnership for Sustainable Development
SDG Target
  • 1.1 By 2030, eradicate extreme poverty for all people everywhere, currently measured as people living on less than $1.25 a day
  • 10.2 By 2030, empower and promote the social, economic and political inclusion of all, irrespective of age, sex, disability, race, ethnicity, origin, religion or economic or other status
  • 17.18 By 2020, enhance capacity-building support to developing countries, including for least developed countries and small island developing States, to increase significantly the availability of high-quality, timely and reliable data disaggregated by income, gender, age, race, ethnicity, migratory status, disability, geographic location and other characteristics relevant in national contexts
Evaluation Budget(US $): 10,000
Source of Funding: Project budget
Evaluation Expenditure(US $): 8,202
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Karla Joana Lopez Nava Consultora MEXICO
Karla Joana Lopez Nava Consultora MEXICO
GEF Evaluation: No
Key Stakeholders:
Countries: MEXICO
Lessons
Findings
Recommendations
1

Disseminate the projects from the official UNDP channels (social networks) from the beginning of the projects.

2

Strengthen the Call and/or Operating Rules to:

- Promote more innovative projects by clarifying these innovation criteria (not everything being training and workshops, but instead starting to work on specific skills such as the search for public office or the mainstreaming of gender issues in other areas). Consider the possibility of relying on the Acceleration Laboratory);

- Encourage projects to generate networks of women and coalitions with institutional and male allies since both points are vital to the sustainability of the effects;

- Encourage projects to focus on specific populations and be less general in terms of better delimiting their target population. This, regardless of the modality of the project (virtual or face-to-face) or the amount of population that can be attended;

- And encourage them to optimize expenses (e.g., guide the reduction of expenses in stationery, in document printing and stimulate digital distribution -in the areas where it applies-).

3

Provide differentiated training according to a strengthened capacity diagnosis, which exposes the level of experience and knowledge of CSOs in substantive gender issues, to avoid courses of the sex-gender system and human rights type with advanced CSOs.

4

Offer training applied to the context of gender inequality where CSOs work in Mexico; offer more frequent training sessions that allow more time for CSO participation, that accept more participants from both CSOs and the INE (e.g., BRIDGE workshops); that they go deeper into the issues and be more practical.

5

Offer more personalized accompaniment by the IPPM focused on solving substantive barriers of each project

6

Identify convergences in the fields to fill out the virtual platform and the INE formats or reports to reduce the high demand for the time that it takes CSOs to fill out both.

7

Promote the presentation of projects, meetings, and exchange of materials among CSOs

8

Strengthen the review of candidatures to avoid the approval of projects that do not comply with the Operating Rules; It is suggested to make a checklist of the issues that cannot be missed to share them with the Judging Committee (DC) and/or for the internal review of UNDP (requirements such as bank accounts and purchase of furniture not allowed in the authorized budget, were aspects that gave rise to this recommendation);

Emphasize in the Call the dates in which the CSOs have to develop their schedules to avoid confusion in their planning and problems in the execution of their resources;

9

Carry out a Bibliographic References Workshop at the beginning of the project to instruct in the rules of citation and avoid plagiarism.

10

Consider sharing the final evaluation of the projects with the CD members when the cycle ends since they are interested in knowing how it finished

11

Consider an anonymous way of sharing with the CD the final weighting that each project received in the past cycles meanwhile they are being evaluated.

12

Seek the possibility of allying with other public programs in charge of guaranteeing social justice through access to the Internet and information technologies, such as the Digital Connectivity Program in Public Places to team up between the CSOs, the INE, the UNDP, and others relevant allies in order to reduce the digital gap of the communities that participate in PNIPPM and, thus, have the necessary tools to move and feel comfortable working in the virtual context.

13

Make the adjustment decisions of CSO projects during implementation transparent and consistent. One option is to create a frequently asked questions guide with input from the operational area or through process documentation. The preceding to reduce review times and suspicions.

14

Treat CSOs developments similarly and consistently regardless of their experience.

15

Try to authorize materials before CSOs exercise the resource and have to give it back when it is already spent on non-refundable items

16

Consider hiring more staff in the operational area to help with project monitoring

17

Hold a workshop(s) or working groups between the operational areas of the INE and UNDP to identify and agree on a list of the follow-up contents required by both so that the reporting work of the CSOs is not duplicated. Once the information required by both instances has been identified, it is suggested to continue using the platform to upload the information from the progress reports and gradually abandon the manual reports. The previous to share the correct data between the two areas simultaneously. To do so, it is suggested:

-  Consider the gradual and continuous updating of the platform in terms of databases and virtual forms that converge with the structure of manual reports and information required by both areas as a first step to take better advantage of it. The recommendations for the next update are:

  • Include in the CSO report forms fields to update their beneficiary population during their project and allow them to edit the data in their user session if they need it (which has the primary function of CRUD).
  • Include a user session for the UNDP and another for the INE, in which they can upload the weighting of performance of OSCs (according to the functions of each one) in a relational database that includes the CSOs data table and the weighting table; this to getting rid of excel formats to manage databases;
  • Concerning the previous suggestion, it is recommended that the excel formats in which the tables with data are currently saved try to maintain the minimum conditions required by the databases to be able to load them in the future (the same id or key for the same observation, even if it is in different tables, short column names, without spaces and accents, without merged cells and, without rows above the header);
  • Ensure that updates to the platform always maintain a user experience that is simple and friendly to the target audience so that it is perceived as reducing the workload and not the other way around;
  • Allow CSOs to print their ”Catalogue of Activities” and “Catalogue of Materials” from the platform as a formal annex for their partial and final reports in order to avoid underreporting due to lack of incentives to use the platform, as well as to avoid electronic bureaucracy, by having to report the same information in an online format for the UNDP, and in report format for the INE;

In future updates, a print design could be requested

18

Although the evaluation is usually planned at the end of the project, some setbacks delay the process; for this, it is suggested that it be planned a little earlier to ensure that it is executed closer to the final stretch of the project since many organizations lose interest, the evaluation information is forgotten, and the contact becomes difficult.

19

Include fundraising and volunteer work (social service) topics in their training. Specifically with workshops to improve their skills to develop projects for international calls; to become authorized donees, and to search for new forms of financing

20

Continue strengthening the CSO Network. CSOs like to participate and to be taken into account, so contacting those from previous editions to join the network and allowing them to create their dynamics will boost its appropriation

21

Promote the creation of networks of women beneficiaries. Success stories can be taken from the CSOs that already did so (for example, there is one that created several networks of women entrepreneurs in different municipalities to exert pressure on the city councils to create marketing spaces, communicating through WhatsApp, and meeting in breakfasts).

22

Foster capacities to generate institutional linkages with key actors (local or regional) and CSOs

Management Response Documents
1. Recommendation:

Disseminate the projects from the official UNDP channels (social networks) from the beginning of the projects.

Management Response: [Added: 2022/06/01] [Last Updated: 2022/06/01]

Since the 2021 edition, the first dissemination action in the project is a cycle of videos called “Women building democracy”. It is launched approximately in the middle of the cycle of the CSOs projects. However, for the PNIPPM 2022, the videos will be launched earlier. Also, pictures and photo blogs will be published.   

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Initiate the dissemination earlier
[Added: 2022/06/01]
UNDP 2022/12 Not Initiated The first dissemination action in the project is a cycle of videos called “Women building democracy”. It is launched approximately in the middle of the cycle of the CSOs projects. However, for the PNIPPM 2022, the cycle of videos will be launched before. Also, the data sheet of the projects will be elaborated in the middle of the cycle of the project. Finally, during the visits to the projects, pictures, and messages through UNDP´s social networks will be published.
2. Recommendation:

Strengthen the Call and/or Operating Rules to:

- Promote more innovative projects by clarifying these innovation criteria (not everything being training and workshops, but instead starting to work on specific skills such as the search for public office or the mainstreaming of gender issues in other areas). Consider the possibility of relying on the Acceleration Laboratory);

- Encourage projects to generate networks of women and coalitions with institutional and male allies since both points are vital to the sustainability of the effects;

- Encourage projects to focus on specific populations and be less general in terms of better delimiting their target population. This, regardless of the modality of the project (virtual or face-to-face) or the amount of population that can be attended;

- And encourage them to optimize expenses (e.g., guide the reduction of expenses in stationery, in document printing and stimulate digital distribution -in the areas where it applies-).

Management Response: [Added: 2022/06/01] [Last Updated: 2022/06/01]

A toolbox will be created to integrate all the resources that have been created to help and inspire the CSOs such as the videos “Women building democracy”, the two documentaries with testimonies of people who have participated, the three publications, and others. CSO will be encouraged to explore the toolbox. Also a workshop will be carried out before the call for projects closes for all the CSO that want to participate with the topics of innovation, activities than can be held, and other tips.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Launch a toolbox with the project products
[Added: 2022/06/01]
UNDP INE 2022/12 Initiated A toolbox will be launched to integrate the different products elaborated in the project: two cycle of videos “Women building democracy”, three documentaries with testimonies of people who have participated, the three publications, and others. The toolbox is focused on providing methodological support to strengthen the CSO’s projects in the PNIPPM.
Develop a workshop in the call for projects
[Added: 2022/06/01]
UNDP INE 2022/05 Completed For the PNIPPM 2021, a workshop was held during the call for projects in which relevant aspects and recommendations for CSOs were provided. The exercise was carried out again for the PNIPPM 2022 in which innovative ideas were presented based on the experience of previous projects. Both workshops are publicly available online and were very useful for CSOs that were going to participate in the call for projects.
3. Recommendation:

Provide differentiated training according to a strengthened capacity diagnosis, which exposes the level of experience and knowledge of CSOs in substantive gender issues, to avoid courses of the sex-gender system and human rights type with advanced CSOs.

Management Response: [Added: 2022/06/01] [Last Updated: 2022/06/01]

A diagnosis of skills and knowledge will be held before the training cycle. According to the results, CSO will be divided into 2-4 groups depending on their skills and knowledge on the topics of this project. The training courses will be designed accordingly to improve their skills and knowledge.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Elaborate a diagnosis of capacities needs
[Added: 2022/06/01]
UNDP INE 2022/12 Initiated A diagnosis was done in the 2021 edition. As a result, for the training, CSO were divided into 2 different groups according to their level of knowledge and skills. In the 2022 edition, a new diagnosis will be elaborated, and organizations will be divided into different groups (2-4).
4. Recommendation:

Offer training applied to the context of gender inequality where CSOs work in Mexico; offer more frequent training sessions that allow more time for CSO participation, that accept more participants from both CSOs and the INE (e.g., BRIDGE workshops); that they go deeper into the issues and be more practical.

Management Response: [Added: 2022/06/01]

Invite more experienced CSOs to participate as trainers, sharing their knowledge and skills to other CSO working in the context of Mexico.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Promote sessions with the most experienced CSO in the network
[Added: 2022/06/01]
UNDP INE 2023/04 Initiated In the PNIPPM 2020 a strategy of mentorships was elaborated which includes a diagnosis to identify the main interests of the CSO of the network. To continue with this strategy, a session will be organised in which the most experienced CSO in the PNIPPM will share their experiences and knowledge working in the context of Mexico with beginner CSOs.
5. Recommendation:

Offer more personalized accompaniment by the IPPM focused on solving substantive barriers of each project

Management Response: [Added: 2022/06/01]

Short workshops of practical issues will be incorporated such as a workshop to avoid plagiarism, constructing indicators, project sustainability, among others.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Organize at least 2 short workshops on practical matters
[Added: 2022/06/01]
UNDP 2023/03 Initiated A workshop to build indicators was organized in the 2021 edition and it was very useful. For the 2021 edition, at least 2 workshops will be organized.
6. Recommendation:

Identify convergences in the fields to fill out the virtual platform and the INE formats or reports to reduce the high demand for the time that it takes CSOs to fill out both.

Management Response: [Added: 2022/06/01]

Organize working sessions with the INE to identify such fields that must be modified in the platform and the reports to reduce the time it takes for CSO to fill out both. Following that, adjusting the platform.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Working sessions with the INE to adjust the platform
[Added: 2022/06/01]
UNDP INE 2022/12 Not Initiated Holding sessions with the INE to define the main modifications to the platform in order to migrate reports to this system to reduce the different formats in which the CSOs currently work.
Adjusting the platform and report formats
[Added: 2022/06/01]
UNDP INE 2023/04 Not Initiated Adjust the platform to reduce the different formats the CSO are currently working. Nevertheless, the updates would be carried out in stages and according with the available budget.
7. Recommendation:

Promote the presentation of projects, meetings, and exchange of materials among CSOs

Management Response: [Added: 2022/06/01]

Keep encouraging the CSO to share their materials and experiences on the whatsapp chat, also keep encouraging them to visit the platform to learn from other CSO’s work. Make a special event so that CSO can promote their projects and share their experiences and materials. Create a WhatsApp chat group with CSO from the past editions to build a “community” linked to this program

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Keep encouraging the CSO to share their materials and experiences through whatsapp and visit the platform.
[Added: 2022/06/01]
UNDP INE 2022/12 Initiated This activity has been going on since the 2020 edition and is ongoing.
Organize a special event for CSO to share their project, materials, and activities.
[Added: 2022/06/01]
UNDP INE 2023/04 Initiated Invite the most experienced CSOs to share their experiences, knowledge, products, and activities.
Create a WhatsApp chat with CSO from past editions to build a community of CSO linked to this project
[Added: 2022/06/01]
UNDP INE 2022/12 Initiated We have created a whatsapp chat in each edition. However, we would like to integrate all the chats into one so that we can share information with them, and they can share info too related to the topics of the program.
8. Recommendation:

Strengthen the review of candidatures to avoid the approval of projects that do not comply with the Operating Rules; It is suggested to make a checklist of the issues that cannot be missed to share them with the Judging Committee (DC) and/or for the internal review of UNDP (requirements such as bank accounts and purchase of furniture not allowed in the authorized budget, were aspects that gave rise to this recommendation);

Emphasize in the Call the dates in which the CSOs have to develop their schedules to avoid confusion in their planning and problems in the execution of their resources;

Management Response: [Added: 2022/06/01]

Improve coordination with the INE to strengthen the review of the Operating Rules. Involving more people into this process. Include the dates in which projects will start and finish in the call for projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Improve coordination efforts with INE and the number of people responsible for the review process
[Added: 2022/06/01] [Last Updated: 2022/06/03]
UNDP, INE 2022/07 Initiated Coordination with the INE for the review process of the PNIPM 2022 has been strengthened with previous experiences. Also, an external consultant is hired to support this process. History
Include the dates of the implementation of projects in the call for projects.
[Added: 2022/06/01]
INE 2022/05 Completed The call for projects for the PNIPPM 2022 includes the dates of the implementation of the projects.
9. Recommendation:

Carry out a Bibliographic References Workshop at the beginning of the project to instruct in the rules of citation and avoid plagiarism.

Management Response: [Added: 2022/06/01]

Organize a workshop on plagiarism and sharing useful information with the CSOs

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Carry out a workshop on plagiarism for CSO
[Added: 2022/06/01] [Last Updated: 2022/06/03]
UNDP, INE 2022/12 Not Initiated As a part of the training sessions before the CSOs developed their projects, a workshop for the CSOs from PNIPPM 2022 to prevent plagiarism in the products and materials of the projects will be carried out. History
10. Recommendation:

Consider sharing the final evaluation of the projects with the CD members when the cycle ends since they are interested in knowing how it finished

Management Response: [Added: 2022/06/01]

It is difficult to share the final reports because members of the CD would know the names of the projects. However, the classification will be shared with them during the selection process (yellow, red, green), without mentioning the names of the CSOs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Making the classification of CSO
[Added: 2022/06/01]
UNDP, INE 2022/07 Initiated This was done in the 2021 edition and worked fine with the CD, as well as to select the cases for the publication “successful experiences of CSO” and for the documentary “Voces y experiencias de la participación de las mujeres en la vida política”. It will be done again for the PNIPPM 2022.
Sharing it with the CD during the selection of projects
[Added: 2022/06/01]
UNDP, INE 2022/07 Initiated During the selection of projects for PNIPPM 2021, the Technical Secretary shares with the CD the evaluation (red, yellow green categorization) of the CSOs that have participated in the previous edition of the PNIPPM, without mentioning their name. This worked fine with the CD. It will be done again for PNIPPM 2022.
11. Recommendation:

Consider an anonymous way of sharing with the CD the final weighting that each project received in the past cycles meanwhile they are being evaluated.

Management Response: [Added: 2022/06/01]

During the session of selection of projects, the classification and observations of the projects that were selected in the previous edition will be read to the CD, without mentioning the name of the CSO. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Build a classification
[Added: 2022/06/01]
UNDP, INE 2022/07 Not Initiated
Reading the classification during the session of selection of projects
[Added: 2022/06/01]
UNDP, INE 2022/07 Not Initiated During the selection of projects for PNIPPM 2021, the Technical Secretary shares with the CD the evaluation (red, yellow green categorization) of the CSOs that have participated in the previous edition of the PNIPPM, without mentioning their name. This worked fine with the CD. It will be done again for PNIPPM 2022.
12. Recommendation:

Seek the possibility of allying with other public programs in charge of guaranteeing social justice through access to the Internet and information technologies, such as the Digital Connectivity Program in Public Places to team up between the CSOs, the INE, the UNDP, and others relevant allies in order to reduce the digital gap of the communities that participate in PNIPPM and, thus, have the necessary tools to move and feel comfortable working in the virtual context.

Management Response: [Added: 2022/06/01]

Identify possible allies to strengthen the digital skills of the CSOs and organize at least one activity with one of the allies that can contribute to reduce the digital gap of the communities that participate in the PNIPPM.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Mapping of possible allies to strengthen the digital skills of the CSO
[Added: 2022/06/01]
UNDP. INE 2023/04 Initiated Actually, the project has built alliances with actors such as Facebook, Zoom and Twitter which facilitated workshops in digital tools for the CSOs. For this reason, in order to explore the possibility of forming alliances with the aforementioned actors and others, a mapping of allies to work with will be created, and sessions will be held to seek alliances and invite them to facilitate workshops and other actions to strengthen the CSOs in digital tools.
Organize at least one activity in the 2022 edition with one of the allies that can contribute to reduce the digital gap among the communities that participate in the PNIPPM.
[Added: 2022/06/01]
UNDP, INE 2023/04 Initiated During the 2020 edition, a workshop on digital skills with Facebook, Twitter and Zoom, was offered to the CSO in order to improve their knowledge and capabilities.
13. Recommendation:

Make the adjustment decisions of CSO projects during implementation transparent and consistent. One option is to create a frequently asked questions guide with input from the operational area or through process documentation. The preceding to reduce review times and suspicions.

Management Response: [Added: 2022/06/01]

Build a document of frequent questions and share anonymously the recommendations of the CD.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Sharing in anonymous way the recommendations of the CD to CSOs
[Added: 2022/06/01]
UNDP, INE 2022/12 Initiated In previous editions, the recommendations of the CD were shared with the CSOs. The practice will be continued for PNIPPM 2022.
Create a document of frequently asked questions
[Added: 2022/06/01]
UNDP, INE 2023/04 Not Initiated Together with the INE, a document of frequently asked questions will be written and shared with the CSO
14. Recommendation:

Treat CSOs developments similarly and consistently regardless of their experience.

Management Response: [Added: 2022/06/01]

Include the UNPD values and sensitization topics in the workshop with the INE

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Share with the INE the values of the UNPD and sensitization topics in the workshop with the INE
[Added: 2022/06/01]
UNDP, INE 2023/12 Not Initiated Include the values of the UNPD and sensitization topics in the agenda of the workshop with the INE
15. Recommendation:

Try to authorize materials before CSOs exercise the resource and have to give it back when it is already spent on non-refundable items

Management Response: [Added: 2022/06/01]

Include in the amendment of the project IPPM for the PNIPPM 2022 hiring one or two people to work in the unit “Dirección ejecutiva de capacitación electoral y educación cívica (DECEYEC, by its acronym in spanish)” of the INE, which is the one in charge of operating the PNIPPM. The people will be working directly with this unit providing technical support Reviewing the materials being generated by the CSO.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Hire one or two new positions for technical support reviewing CSO materials in the amendment of the project for the PNIPPM 2022
[Added: 2022/06/01]
UNDP, INE 2023/04 Initiated The amendment of the project for the PNIPPM is already being negotiated, which includes to hire one or two people to support the DECEYEC. The positions will be focused on reviewing the materials and products to optimize time, increase the quality of the project products and to reduce and eradicate the number of CSOs with non-refundable resources.
Publish the terms of reference
[Added: 2022/06/01]
UNDP INE 2023/01 Not Initiated The new position(s) will be starting close to the beginning of the projects for the PNIPPM 2022. The position(s) will provide technical support in the operation of the PNIPPM
16. Recommendation:

Consider hiring more staff in the operational area to help with project monitoring

Management Response: [Added: 2022/06/01] [Last Updated: 2022/06/01]

Since hiring one or two people to work directly with the DECEYEC  is considered in the amendment of the project for the PNIPPM 2022, it is in the proposal that these new positions will provide technical support to the INE, including activities for the monitoring of the projects

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Hiring one or two people to provide technical support to the INE, reviewing the materials generated by the CSO
[Added: 2022/06/01]
UNDP, INE 2023/04 Not Initiated The new position(s) will be starting close to the beginning of the projects for the PNIPPM 2022. The position(s) will provide technical support in the operation of the PNIPPM History
17. Recommendation:

Hold a workshop(s) or working groups between the operational areas of the INE and UNDP to identify and agree on a list of the follow-up contents required by both so that the reporting work of the CSOs is not duplicated. Once the information required by both instances has been identified, it is suggested to continue using the platform to upload the information from the progress reports and gradually abandon the manual reports. The previous to share the correct data between the two areas simultaneously. To do so, it is suggested:

-  Consider the gradual and continuous updating of the platform in terms of databases and virtual forms that converge with the structure of manual reports and information required by both areas as a first step to take better advantage of it. The recommendations for the next update are:

  • Include in the CSO report forms fields to update their beneficiary population during their project and allow them to edit the data in their user session if they need it (which has the primary function of CRUD).
  • Include a user session for the UNDP and another for the INE, in which they can upload the weighting of performance of OSCs (according to the functions of each one) in a relational database that includes the CSOs data table and the weighting table; this to getting rid of excel formats to manage databases;
  • Concerning the previous suggestion, it is recommended that the excel formats in which the tables with data are currently saved try to maintain the minimum conditions required by the databases to be able to load them in the future (the same id or key for the same observation, even if it is in different tables, short column names, without spaces and accents, without merged cells and, without rows above the header);
  • Ensure that updates to the platform always maintain a user experience that is simple and friendly to the target audience so that it is perceived as reducing the workload and not the other way around;
  • Allow CSOs to print their ”Catalogue of Activities” and “Catalogue of Materials” from the platform as a formal annex for their partial and final reports in order to avoid underreporting due to lack of incentives to use the platform, as well as to avoid electronic bureaucracy, by having to report the same information in an online format for the UNDP, and in report format for the INE;

In future updates, a print design could be requested

Management Response: [Added: 2022/06/01]

Carry out a work session with INE to define the updates according with the needs of the teams and start the updates on the platform in different stages

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Working session with the INE to define the platforms updates
[Added: 2022/06/01]
UNDP, INE 2022/12 Not Initiated Carry out a work session with the INE to define the updates in the platform. The suggestions will be taken into consideration to adjust the platform to work as a monitoring system and to reduce the formats for the CSOs
Update the platform
[Added: 2022/06/01]
UNDP, INE 2023/04 Not Initiated Start the updates in the platform. This will be a work making in stages to allying to the available budget
18. Recommendation:

Although the evaluation is usually planned at the end of the project, some setbacks delay the process; for this, it is suggested that it be planned a little earlier to ensure that it is executed closer to the final stretch of the project since many organizations lose interest, the evaluation information is forgotten, and the contact becomes difficult.

Management Response: [Added: 2022/06/01]

Start evaluations or final diagnosis earlier, no more than three months after the projects finish their activities and deliver their final reports.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Start the final diagnosis or evaluation earlier
[Added: 2022/06/01]
UNDP, INE 2023/04 Not Initiated The final diagnosis or evaluation will begin before three months after the end of the projects
19. Recommendation:

Include fundraising and volunteer work (social service) topics in their training. Specifically with workshops to improve their skills to develop projects for international calls; to become authorized donees, and to search for new forms of financing

Management Response: [Added: 2022/06/01]

Promote sessions in which the most experienced CSOs share their knowledge about fundraising and volunteer work

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Promote work session in the Network of CSOs from the PNIPPM
[Added: 2022/06/01]
UNDP, INE 2023/04 Initiated Invite the most experienced CSOs to facilitate sessions in the Network to share their experiences in fundraising, volunteer work, etc
20. Recommendation:

Continue strengthening the CSO Network. CSOs like to participate and to be taken into account, so contacting those from previous editions to join the network and allowing them to create their dynamics will boost its appropriation

Management Response: [Added: 2022/06/01]

Encourage the most experienced CSOs to facilitate meetings in the Network of CSOs from the PNIPPM

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Invite the CSOs to facilitate sessions in the network
[Added: 2022/06/01]
UNDP, INE 2023/04 Not Initiated Invite the CSO to facilitate sessions to promote major appropriation with the network. The UNPD and INE will participate as supporters but, the main objective is to promote the CSOs take leaderships in the Network
21. Recommendation:

Promote the creation of networks of women beneficiaries. Success stories can be taken from the CSOs that already did so (for example, there is one that created several networks of women entrepreneurs in different municipalities to exert pressure on the city councils to create marketing spaces, communicating through WhatsApp, and meeting in breakfasts).

Management Response: [Added: 2022/06/01]

Continue promoting activities with beneficiaries such as we have done with the videos “Women building democracy” and second, we could invite some beneficiary women to the activities we organize with CSO as speakers or participants

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Invite beneficiary women to activities we organize with CSO as speakers or participants
[Added: 2022/06/01] [Last Updated: 2022/06/03]
UNDP, INE 2023/04 Initiated Beneficiary women have participated in different activities in the projects, such as the cycle of videos, documentaries, evaluations exercises, etc. However, for the PNIPPM 2022, an event will be held in which beneficiaries participate as speakers or guests History
Continue inviting beneficiary women to participate in materials such as the videos “Women building democracy”
[Added: 2022/06/01]
UNDP, INE 2023/04 Not Initiated Beneficiary women were invited to send short videos of their testimonies for the “Women building democracy” cycle of videos in 2021 and 2022. Also, they were interviewed for the “successful experiences” studies. This kind of exercises will be carried out again for the PNIPPM 2022
22. Recommendation:

Foster capacities to generate institutional linkages with key actors (local or regional) and CSOs

Management Response: [Added: 2022/06/01]

Involve people from the local electoral institutes in the evaluation of projects as well as visit local electoral institutions or other pertinent local institutions during visits, to talk about the projects that are being held in their territories. Also, this topic will be treated in the workshops with CSO at the beginning of the projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Involve people from the local electoral institutes in the selection processes
[Added: 2022/06/01]
UNDP, INE 2022/07 Initiated A rule was set in place that each year one local electoral institute would be invited in the selection committee. The first person from the local institute of Chihuahua participated in 2021 and in the 2022 edition an electoral counsellor from Guerrero was invited
Include visiting local institutions in the agendas of the field monitoring visits to the CSOs in order to strengthen the bonds between them and the local CSOs
[Added: 2022/06/01]
UNDP, INE 2023/03 Initiated Some visits were held in the 2021 edition, the local electoral institute was visited and informed about the local CSOs activities
Include building capacities to foster institutional linkages in the workshops at the beginning of the projects
[Added: 2022/06/01]
UNDP, INE 2022/12 Not Initiated The workshops for the CSOs will include capacities to foster institutional linkages

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