Mid-Term Evaluation AdaptarC Project

Report Cover Image
Evaluation Plan:
2017-2021, Honduras
Evaluation Type:
Mid Term Project
Planned End Date:
02/2022
Completion Date:
12/2021
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
25,000

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Title Mid-Term Evaluation AdaptarC Project
Atlas Project Number: 00094142
Evaluation Plan: 2017-2021, Honduras
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 12/2021
Planned End Date: 02/2022
Management Response: Yes
Focus Area:
  • 1. Resilience
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.3.1 National capacities and evidence-based assessment and planning tools enable gender-responsive and risk-informed development investments, including for response to and recovery from crisis
SDG Goal
  • Goal 1. End poverty in all its forms everywhere
  • Goal 13. Take urgent action to combat climate change and its impacts
SDG Target
  • 1.5 By 2030, build the resilience of the poor and those in vulnerable situations and reduce their exposure and vulnerability to climate-related extreme events and other economic, social and environmental shocks and disasters
  • 13.1 Strengthen resilience and adaptive capacity to climate-related hazards and natural disasters in all countries
Evaluation Budget(US $): 25,000
Source of Funding:
Evaluation Expenditure(US $): 16,500
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Marietta Fonseca marietta.fonseca@gmail.com PANAMA
GEF Evaluation: No
Key Stakeholders: MiAmbiente, SRECI, ICF
Countries: HONDURAS
Lessons
Findings
Recommendations
1

Streamline management mechanisms to improve performance of the Project. It would be advisable to establish a "connecting" process between the Administration that ends its term and the new upcoming one and their work team, in order to avoid fractionations in the management processes and undesirable impacts on the project

2

Continuation of ICF is suggested, beyond the [currently] established Amendment

3

It is recommended to assess that the UNAH can assume the execution of product 3.4, referring to the elaboration: "Communication Strategy"

4

Include the resources (i.e. specialist) and time needed to design and implement a monitoring plan

5

It is suggested to consider the functioning of a governance figure, such as the "Basin Councils", as instances of coordination at the basin level

6

For the implementation of the "Microcapitals", develop a "Strategy" that contains the guidelines and their operating mechanisms, the procedures for proper administration and management instruments

7

Focus efforts on defining, a specific work plan for CBC and gender issues, where stakeholders participate CBC, due to the concrete lack, of a strategy that defines the roadmap to approach the objective, along with the integration of a gender plan.

8

Promote the return to the National, Regional counterparts  of the substantive progress generated by the project, under mechanisms that are not exclusively the reports of activities to the donor, through  dialogues or similar instances at the national level, which also serve to identify areas, specific sectors of real application of the mechanisms, strategies developed by AdaptarC

9

It is necessary that the knowledge management activities transcend, in order to ensure better complementarity and synergies, for example with other projects, even at the regional level.

10

Have an exit strategy or transfer of project actions, desirable; prepared in advance.

11

Allocate resources to strengthen the administrative and financial capacity of the implementing unit.

12

It is recommended to give priority to resolving the situation with the ONCCDS, and to analyze some alternatives that could contribute to its strengthening from the ADAPTAR-C project.

13

The formation of a Technical Advisory Committee to support the implementation of the project

14

Given the circumstances of the pandemic, it is important that the project considers providing support, to improve communications and participation, which may include basic computer equipment especially, to partner organizations to maintain communication and strengthen capacities. As well as supplies to continue with the strict and complete biosecurity protocol to avoid COVID19.

1. Recommendation:

Streamline management mechanisms to improve performance of the Project. It would be advisable to establish a "connecting" process between the Administration that ends its term and the new upcoming one and their work team, in order to avoid fractionations in the management processes and undesirable impacts on the project

Management Response: [Added: 2022/01/10]

Agreed

The Project will elaborate an Operational Strategy that incorporates different actors of civil society, local governments and activities of the project that ensures its adoption in a harmonious and easy way to better connect with the new authorities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Mapping of key actors. Socialization and awareness of adaptation measures to cc. Socialization of the Operational Strategy. Preparation of a Gender Plan with the Municipal Women’s Offices (OMM) of 14 municipalities of the CBC. Development of a workshop with the 13 mayors of the CBC to socialize the CBC Platform. Pending the hiring of the Safeguard specialist to connect with indigenous communities in Lepaterique, Ojojona and Santa Ana. Present the strategy to UNDP and key partners for feedback and support with implementation.
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Coordinator 2022/06 Initiated The first draft of the Low Value Grant guidelines Manual was prepared and presented to the mayors of the CBC on March 28, 2022. Training on gender and elaboration of Gender Plans with 12 OMM technicians, INAM, Ciudad Mujer y Mi Ambiente was carried out March 22 – 24, 2022. A meeting of the CBC platform was carried out under the lead of the new authorities of MiAmbiente and municipalities, on March 28, 2022. ToRs were revised and are prepared to hire a SFG specialist. History
2. Recommendation:

Continuation of ICF is suggested, beyond the [currently] established Amendment

Management Response: [Added: 2022/01/10]

Agreed

The application to make an addendum to the ICF to strengthen Outcome 2 activities was submitted to the Project Board in december 2021

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Preparation by the ICF of the Proposal and Work Plan in accordance with the POA and Project Budget.
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Coordinator Project Board CO UNDP 2022/09 Initiated A meeting between newly appointed authorities of the head Ministry of Environment and ICF has taken place on 11th April. The scope, duration and global amount of the Addendum was discussed. The proposal for the Addendum is being adjusted by the ICF to include support to reactivate the forestry monitoring system - SIGMOF and will be presented for approval in the next Project’s Steering Committee meeting planned before the end of April 2022. Given the change of government in January 2022, the implementation of the current LoA with ICF is lacking technical staff and its implementation has been interrupted. The agreements of the bilateral meeting between the Ministers of ICF and MiAmbiente, include: Hiring the Coordinator and 2 forestry technicians immediately. The ICF will develop an Acceleration Plan to compensate for the non-execution of the first quarter of 2022. History
3. Recommendation:

It is recommended to assess that the UNAH can assume the execution of product 3.4, referring to the elaboration: "Communication Strategy"

Management Response: [Added: 2022/01/10]

Partially Agreed

The project already plans to develop with the Communications Unit of MiAmbiente the Communication Strategy that transmits, collects and systematizes information on the progress, knowledge and experiences obtained based on the actions carried out by the Project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Preparation of work plan for the elaboration of a Communication Strategy for the Project. Within the Communication’s unit hire personnel and designand elaboration of the Communication Strategy, videos and advertising materials, monthly, quarterly and annual reports, knowledge acquired, which will be communicated at the local, municipal and CBC Platform, according to the progress obtained
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Coordinator Communications Unit / MiAmbiente 2022/06 Initiated A consultant has been hired and the communication strategy is underway. The draft of the Communication Strategy will be available in May 2022. Submit 7 communication pieces by Q4 2022. There is some progress with the design of the videos and success stories of the project. History
4. Recommendation:

Include the resources (i.e. specialist) and time needed to design and implement a monitoring plan

Management Response: [Added: 2022/01/10] [Last Updated: 2022/01/10]

Partially Agreed

The Project has already people 2 to support M&E and in charge to the specific follow-up and monitoring plan of the Project is being developed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Regular meetings with technical staff of the project will be conducted to review and systematize progress through standardized and timely processes that allow generating recommendations ensuring compliance with the Project Operational Plan
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Coordinator Monitoring & evaluation Specialist 2022/12 Initiated The project has an improved follow-up and monitoring plan. Monthly meetings are being held between MiAmbiente and UNDP to review progress and critical aspects to propose solutions in a timely manner. The project has 2 staff dedicated for M&E which conduct follow up to register quarterly progress. The M&E of project indicators has been assigned a staff responsible for reporting. The project information, products, deliverables are being compiled on a project dedicated Google Drive The indicators of the Project's activities in the topic of Gender have been elaborated and incorporated to the project’s monitoring results and indicators matrix History
5. Recommendation:

It is suggested to consider the functioning of a governance figure, such as the "Basin Councils", as instances of coordination at the basin level

Management Response: [Added: 2022/01/10]

Agreed

Functionally, the CBC Platform will be based on the General Water Law and Regulation and the Technical Standard of Basin Organizations, who will support the execution and monitoring of the municipal ordinances.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Reactivation of the CBC Platform. Preparation and Presentation of a PCM proposal (Legal Decree). The project team will coordinate with basin agencies.
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Coordinator Coordination with ICF 2022/12 Initiated A formal meeting of the CBC with the municipal Mayors and the newly appointed Head of the Ministry of Environment was carried out in April, reactivating governance of the CBC. History
6. Recommendation:

For the implementation of the "Microcapitals", develop a "Strategy" that contains the guidelines and their operating mechanisms, the procedures for proper administration and management instruments

Management Response: [Added: 2022/01/10]

Agreed

The committee for the approval of the Funds of the Low Value Grant and its regulations will be created, according to the approved procedures, being UNDP part of the committee and having its approval.

The approval committee of low value grant, is proposed to be made up of representatives of MiAmbiente, UNDP, ICF, SANAA and AdaptarC

Key Actions:

Key Action Responsible DueDate Status Comments Documents
A proposed Low Value Grant regulation was prepared and will be submitted to the Steering Committee for approval on 17 January 2022. Approval is expected by the JP of the committee and the regulations. Creation of the CTA to evaluate the project proposals establishing an approval scale according to the activities of AbE.
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Coordinator Project Board CO UNDP 2022/05 Initiated The manual to regulate the LVG funds has been prepared and the final review and presentation to the Project’s board committee is expected by the month of April, to then begin receiving and approving the projects proposed by the communities. The granting delivery will be carried out by MiAmbiente ICF and SANAA. History
7. Recommendation:

Focus efforts on defining, a specific work plan for CBC and gender issues, where stakeholders participate CBC, due to the concrete lack, of a strategy that defines the roadmap to approach the objective, along with the integration of a gender plan.

Management Response: [Added: 2022/01/10]

Partially Agreed

The gender specialist is supporting the Project in the elaboration of the cross-cutting gender strategy. The Project will hire a Safeguards specialist to strengthen the project's actions.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Training of technical personnel of the project, programming actions and the plan with a gender focus in the municipalities of the CBC.
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Coordinator Gender Specialist 2022/06 Initiated A CBC Gender Workshop was carried out on March 23 & 24 with 12 OMM offices. The Project developed a work plan with 12 municipalities to strengthen the project's actions on gender issues. History
8. Recommendation:

Promote the return to the National, Regional counterparts  of the substantive progress generated by the project, under mechanisms that are not exclusively the reports of activities to the donor, through  dialogues or similar instances at the national level, which also serve to identify areas, specific sectors of real application of the mechanisms, strategies developed by AdaptarC

Management Response: [Added: 2022/01/10]

Agreed

The technical team of the project will carry out informative workshops at the municipal and community level on the progress, achievements and future plans.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Design of the Communication Strategy that includes dissemination with project partners, other Project Programs, mayors, civil society organizations and Central Government.
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Team 2022/12 Initiated A communication strategy is underway, a first draft is expected by May 2022. 1 information workshop was carried out on March 28, 2022 with CBC actors. History
9. Recommendation:

It is necessary that the knowledge management activities transcend, in order to ensure better complementarity and synergies, for example with other projects, even at the regional level.

Management Response: [Added: 2022/01/10] [Last Updated: 2022/01/10]

Agreed

The project will coordinate actions with other projects to improve complementarity and synergies and promotion of knowledge, that MiAmbiente executes as they are: CONECTA, RECOVER, Energy Efficiency and other partners such as the National Reforestation Program, Sustainable Forest Management and Sowing Life.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Coordination meetings with key actors of the projects with influence in the CBC area to promote actions and results of reforestation, protection and conservation of forest and water resources. As well as governance and governance mechanisms (Municipal Ordinances, compensation mechanisms) Incorporation of exit approach and transfer of actions in annual project reports. Preparation of risk matrix and monitoring with a focus on sustainability.
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Coordinator 2022/06 Initiated A synergy was established with the Honduran Association of Agricultural Health and Fertilizer Industry (AHSAFE) to develop joint actions including a strategy for the sustainable use of pesticides and collection of empty containers in the 14 municipalities of the CBC. A “Trainer of Trainers” workshop was conducted with project staff on April 7 and a second one will be conducted April 27, 2022. The follow up activity will consist of a training on good practices aimed at producers and designing a program for collection and routes in the 14 municipalities. The treatment and disposal of containers will be further conducted by AHSAFE. History
10. Recommendation:

Have an exit strategy or transfer of project actions, desirable; prepared in advance.

Management Response: [Added: 2022/01/10]

Agreed

Preparation of letters of agreement with partners and implementers, strengthening the technical, logistical and organizational capacities of the partners.

Elaboration of a Project Exit Strategy with the implementing partners.

Elaboration of follow-up agreements with partners and implementers so that project actions can be continued. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Incorporation of exit approach and transfer of actions in annual project reports. Preparation of risk matrix and monitoring with a focus on sustainability.
[Added: 2022/01/10] [Last Updated: 2022/04/25]
ADAPTARC Project+ and Responsible parties. 2022/12 Not Initiated Project and partners are working jointly to develop the Exit Strategy or transfer of actions. These will be completed by Q3 2022. History
11. Recommendation:

Allocate resources to strengthen the administrative and financial capacity of the implementing unit.

Management Response: [Added: 2022/01/10]

Agreed

Re-evaluation of the POA as an acceleration strategy in execution, taking into account the incorporation of new partners.

Technical and administrative strengthening of the Project at the end of 2021. (5 agroforestry technicians to develop activities of management, protection and restoration of forest and water resources in the CBC).

Administrative / financial training will be organized with CO UNDP

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Approval by the Project Board of the multi-year POA and acceleration strategy. A training workshop will be prepared and implemented and coordinated with UNDP
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Coordinator Project Board RTA and CO UNDP 2022/05 Initiated In January the multi-year POA was presented and approved by the Project Board. The technical and financial workshops by UNDP to the Project personnel will be carried out in May 2022. History
12. Recommendation:

It is recommended to give priority to resolving the situation with the ONCCDS, and to analyze some alternatives that could contribute to its strengthening from the ADAPTAR-C project.

Management Response: [Added: 2022/01/10]

Agreed

It was proposed in JP, the termination of the letter agreement with the observatory. Analyzing the possibility of another implementing partner.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project Board approval and alternate implementer identification. Termination of the LoA with the Observatory. Identification and Presentation of National Institutions with competence in Management and Dissemination of Climate Change Information for their Capacity Assessment. Preparation of technical and economic proposal and delivery of results.
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Board 2022/06 Initiated A field visit to the Observatory and meetings to evaluate their progress was carried out in February; a report was prepared recommending the cancellation of the Letter of Agreement with the Observatory. A meeting with the Project Board has been scheduled in late April to cancel the Agreement Letter with the Observatory A research unit, part of the national University (UNAH) is being considered to collaborate with the project on the knowledge management and dissemination of CC information in lieu of the Observatory. History
13. Recommendation:

The formation of a Technical Advisory Committee to support the implementation of the project

Management Response: [Added: 2022/01/10]

Agreed

Analyze and form different Technical Committees in specific advice to the Project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Approval of committee and rules of procedure by PB
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Board 2022/09 Initiated On March 23, 2022, a technical meeting was conducted to identify partners for preliminary committees, with 25 participants from COPECO, Plan de Nación, ICF, AMDC, UNA and MiAmbiente to support the project’s work on EWS. History
14. Recommendation:

Given the circumstances of the pandemic, it is important that the project considers providing support, to improve communications and participation, which may include basic computer equipment especially, to partner organizations to maintain communication and strengthen capacities. As well as supplies to continue with the strict and complete biosecurity protocol to avoid COVID19.

Management Response: [Added: 2022/01/10]

Partially Agreed

The project already provides support with biosecurity inputs in the meetings and trainings developed by the technical and community staff in each municipality.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Analyze possibilities of direct support to mayors and / or local partners according to their operational needs and logistical support.
[Added: 2022/01/10] [Last Updated: 2022/04/25]
Project Team 2022/09 Initiated Actions are underway, will report by Q3 2022 History

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