Assessment of Development Results: Barbados and OECS

Report Cover Image
Evaluation Plan:
2008-2009, Independent Evaluation Office
Evaluation Type:
ICPE/ADR
Planned End Date:
05/2009
Completion Date:
05/2009
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
150,000

The ADR covered the sub-regional programme of the nine member countries of the Organisation of Eastern Caribbean States (OECS) and Barbados over the ongoing (2005-2009) and previous (2001-2004) programming cycles. The ADR notes that UNDP is working in a challenging and multifaceted development context, where relatively high levels of gross domestic product per capita and political stability occur side by side with considerable poverty, underemployment, gender and social inequities, institutional capacity weaknesses and vulnerability to risk, including extreme weather events. The ADR concluded that although UNDP has undertaken a subregional programme with a strong profile and reputation it has achieved only moderate progress towards longer-term outcomes. The ADR also found that the UNDP subregional programme had many commendable features and is respected by stakeholders and partners due to its consistent focus on improving human and social development in the Eastern Caribbean.

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Title Assessment of Development Results: Barbados and OECS
Atlas Project Number:
Evaluation Plan: 2008-2009, Independent Evaluation Office
Evaluation Type: ICPE/ADR
Status: Completed
Completion Date: 05/2009
Planned End Date: 05/2009
Management Response: Yes
Focus Area:
  • 1. Poverty and MDG
  • 2. Democratic Governance
  • 3. Crisis Prevention & Recovery
  • 4. Environment & Sustainable Development
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
Evaluation Budget(US $): 150,000
Source of Funding:
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Anne Gillies Team Leader
GEF Evaluation: No
Key Stakeholders:
Countries: BARBADOS
Lessons
Findings
Recommendations
1 Recommendation 1: The UNDP subregional programme should focus its priorities on upstream initiatives (e.g., policy, advocacy, multi-stakeholder coordination, networking, knowledge brokering and capacity building) that will concretely address broad underlying issues, particularly related to poverty and social vulnerability in the eastern Caribbean as a key development theme. This approach should build on increased consultations with partner countries and institutions to ensure that ways are found to 'knit together' their multiple concerns into overarching upstream initiatives that attempt to address the underlying capacity, policy and/or advocacy issues related to poverty, social exclusion and marginalization for vulnerable groups in the entire subregion. An upstream approach would not exclude work on selected downstream activities at the country level, but these activities should be carefully chosen. An enhanced focus on social vulnerability reduction at various levels should involve strategically addressing both climate change adaptation and SIDS issues at broader policy and advocacy levels, as well as linking this with enhanced promotion and use of the subregional Human Development Report and continued focus on the importance of customizing the Millennium Development Goals in the subregion and at the country level.
2 Recommendation 2: The UNDP subregional programme should increase its focus on South-South cooperation and define a clear action plan for implementing and measuring the effects of these activities in a more systematic way in order to build on the inherent opportunities for enhanced South-South knowledge exchange, particularly between NCCs and non-NCCs. This could include improved and increased systematic strategies for South-South exchanges of expertise and lessons on pressing social vulnerability and environmental issues (such as climate change adaptation) among stakeholders within the eastern Caribbean, the broader region, and beyond.
3 Recommendation 3: The UNDP subregional programme should increase consultation with, as well as revise, update and expand its relation-ships with NCCs in order to maximize emerging opportunities for upstream, knowledge-based programming involving countries at this stage of development. Increased engagement and consultation with NCCs in particular should involve more regular interchanges, as well as piloting the development and use of more formalized country partnership frameworks as the basis for ongoing cooperation and joint performance review. At the corporate level, there is the potential for the eastern Caribbean to become a pilot area for UNDP in terms of experimenting with new programme modalities for Small Island Developing States-Net Contributor Countries globally.
4 Recommendation 4: UNDP should strengthen its partnerships with the private sector as well as play a more proactive advocacy role in linking government, the private sector and NGOs on a range of environmental, social and climate change adaptation issues. Specific areas where UNDP should play a more proactive role in forging public-private partnerships include helping governments negotiate better terms in the exploitation of natural resources, helping governments lobby for more private-sector investment in environmental or climate change projects, and encouraging stricter adherence to building codes, construction standards and coastal land-use policies. A clear strategy should also be formulated for working with NGOs in order to strengthen their public accountability role with government.
5 Recommendation 5: The subregional office should develop a detailed resource mobilization strategy with specific targets and timelines. The strategy should help the subregional programme achieve a more diversified financial base and reduces its dependence on one key regional initiative. The subregional office should work with UNDP Headquarters (the Regional Bureau for Latin America and the Caribbean and the Partnership Bureau) to develop the strategy.
6 Recommendation 6: UNDP should integrate climate change adaptation as a cross-cutting issue across all programme areas. Given the importance of climate change adaptation to the subregion and the need for further reduction of SIDS vulnerability factors related to weather-related or environmental disasters, this issue should be fully mainstreamed as a crosscutting theme across all areas of the subregional programme. UNDP should explicitly articulate (either in the current or new subregional programme document) how these new climate change initiatives will complement and enhance its broader strategic advocacy role in human and social vulnerability reduction. Specifically, UNDP should lobby stakeholders to provide more commitments to address areas of vulnerability unique to SIDS in terms of both disaster mitigation and longer-term structural adaptation.
7 Recommendation 7: UNDP should help convene and coordinate key stakeholders in order to support the creation of a standardized vulnerability analysis tool or index that can be used to more accurately describe and rank the countries of the Caribbean, especially Small Island Developing States-Net Contributor Countries. Key stakeholders in ensuring stronger focus on accurately mapping SIDS issues include the Caribbean Community, the Eastern Caribbean Donor Group, the OECS Secretariat and the United Nations Economic Commission for Latin America and the Caribbean. Developing better vulnerability analysis for SIDS would not only make a strong strategic contribution to improved development planning through enhanced assessment of development status, risk factors and where to provide targeted assistance, but also contribute to the global strategic agenda on SIDS and improve the overall Human Development Index incorporation of and classification for SIDS.
8 Recommendation 8: UNDP headquarters should formally designate UNDP Barbados as a subregional office (with an appropriate name such as 'UNDP Eastern Caribbean') rather than as a country office, and should work closely with the Resident Representative and senior managers in order to develop a customized management strategy and set of procedures or tools that are better suited to the special requirements of this type of office. At the corporate level, this process of developing more appropriate management tools for the subregional office could become a pilot to determine how UNDP could best support and expand the role of other subregional programmes and offices on a global level.
9 Recommendation 9: The overall coherence and results focus of the subregional programme should be improved by strengthening the capacity of the subregional office to utilize results-based management and by ensuring that all funded initiatives clearly contribute to achievement of longer-term programme outcomes,with priority given to upstream policy/advocacy objectives. In line with select recommendations made in a recent management audit of UNDP Barbados, activities are recommended in several key areas in order to lead to greater developmental effectiveness and improved results achievement, including: provision of results-based management training for a clearer understanding of activities, outputs and outcomes; revision/review and updating of the subregional programme document (SPD) in order to create more precise results statements and indicators; careful design of the new SPD (post 2012) to ensure improved results and indicator precision; creation of a strategy and a designated role/unit in the subregional office for results-based monitoring and evaluation; and enhanced documentation of results and achievements through creation of a centralized project inventory and programme performance summary dating back to 2000.In addition, there should be increased rigor and selectivity regarding involvement in discrete, one-off and/or pilot projects and more careful attention paid to distinguishing between completion of short-term activities and progress towards long-term development results. When these projects take place, UNDP should ensure it carefully documents lessons and results from these experiences for use in future programme planning and implementation.
10 Recommendation 10:Well-defined sustainability strategies should be incorporated into every subregional programme initiative. The sustainability strategies should include a UNDP exit strategy and explicit capacity building aims for key partners who will assume responsibility for maintaining or expanding progress towards developmental results initiated with UNDP support.
11 Recommendation 11: UNDP should selectively increase its on-the-ground presence in countries receiving target for resource assignment from the core (TRAC) funds, at least on a short-term or temporary basis, in order to build technical and implementation capacity within countries. Placement of UNDP project officers at the country level would improve the planning,implementation and performance monitoring of country-level initiatives, improve specific technical assistance to help build government planning and absorptive capacity, and would increase the likelihood of effective linkages being made with upstream activities. Placement should also directly build country partner expertise in programme management and ensure the sustainable transfer of technical skills.
12
1. Recommendation: Recommendation 1: The UNDP subregional programme should focus its priorities on upstream initiatives (e.g., policy, advocacy, multi-stakeholder coordination, networking, knowledge brokering and capacity building) that will concretely address broad underlying issues, particularly related to poverty and social vulnerability in the eastern Caribbean as a key development theme. This approach should build on increased consultations with partner countries and institutions to ensure that ways are found to 'knit together' their multiple concerns into overarching upstream initiatives that attempt to address the underlying capacity, policy and/or advocacy issues related to poverty, social exclusion and marginalization for vulnerable groups in the entire subregion. An upstream approach would not exclude work on selected downstream activities at the country level, but these activities should be carefully chosen. An enhanced focus on social vulnerability reduction at various levels should involve strategically addressing both climate change adaptation and SIDS issues at broader policy and advocacy levels, as well as linking this with enhanced promotion and use of the subregional Human Development Report and continued focus on the importance of customizing the Millennium Development Goals in the subregion and at the country level.
Management Response: [Added: 2009/07/02] [Last Updated: 2010/04/27]

Decided shift in 2009 towards upstream policy/advocacy objectives in line with a clear overarching strategic vision for each thematic area. PSIAs of the economic crisis undertaken in 7 countries, allowing for synergies with efforts in macro/fiscal management (CARTAC) and providing the foundation to guide further interventions to complement the responses to the economic crisis. Undertaking the first regional human development report (RHDR) in 2010 on Citizen Security to address interrelated social challenges emanating from citizens insecurity, which will strengthen programming policy and upstream positioning in social protection. SIDS Democratic Governance Assessment programme funded by the UNDP Oslo Centre launched in March 2010 will develop SIDS-specific evidence-based platforms with the University of the West Indies (UWI), to support and promote evidence-based policy development, adapting and building on global research methodologies to generate comprehensive, comparable, country-specific, disaggregated governance data through a broad-based participatory process. Providing initial funding for a second SIDS Policy Development initiative through an MOU with the Shridath Ramphal Centre, UWI to support establishment of a SIDS Portal to build effective state and citizen security capacities. This also supports 2008-2011 UNDP Strategic Plan mandates to enhance accountability and responsive institutions as critical support to strengthened democratic governance for human development.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Consolidation of programme portfolio. Clear focus/outputs defined per portfolio and existing projects streamlined around these key outputs. Some projects are being closed, some evaluated for their future to be determined, and multiple small activities are being brought together under programmatic approach.
[Added: 2009/10/27]
BARBADOS AND OECS No due date No deadline established 48 projects closed (18 operationally closed, and 30 financially closed) in review period. Project evaluations underway or planned. Consolidation of multiple small projects into one or two programmes underway.
1.2 New initiatives with strong policy, advocacy, multi-stakeholder coordination, networking, knowledge brokering and capacity building components developed and under implementation.
[Added: 2009/10/27]
BARBADOS AND OECS No due date No deadline established Economic crisis PSIA multi-country initiative developed in June for seven beneficiary countries and under implementation. Results expected to inform long-term social vulnerability and policy reform approaches and collaborative work with donor partners through the Eastern Caribbean Poverty Donor Group (PSSDDG), which includes UN system and other international development partners. CARTAC being strengthened, with additional funding of £500K from DfID to incorporate PSIAs (Aug 2009), ?500,000 from EU for PFM support to SVG to be finalised before end August, and request to CARICOM for additional financing under consideration. UNDP project support also being strengthened through enhanced technical capacity to promote synergies between poverty reduction programme and CARTAC, with new Programme Analyst to com e on board by September. Two major DRR projects focussed on policy support, institutional strengthening, knowledge capture and exchange, and capacity building being developed and to be finalised by end August - Enhancing Resilience to Reduce Vulnerability in the Caribbean, and the Regional Risk reduction Initiative focussed on overseas territories. TRAC ll resources being used (Programme IP and TORs formulated for 4 Windward islands and Montserrat) to support economic crisis response and advocacy on social risk management and SIDS vulnerability risks
1.3 Discussions ongoing with NCC governments, including overseas territories to improve implementation of existing projects to improve prospects for resource mobilisation to address key policy priorities, and on improving SSC within and across sub-regions
[Added: 2009/10/27]
BARBADOS AND OECS No due date No deadline established Bottlenecks being dislodged with long stalled projects, and in country implementation support being facilitated in others to support project implementation. Delivery expected to improve by year end.
1.4 Sub-Regional HDR and MDG Localization consolidated and a five year strategy towards 2015 to be finalised.
[Added: 2009/10/27]
BARBADOS AND OECS No due date No deadline established Currently a new OECS HDR is being prepared. MDG reporting and localisation is supported annually in 3 countries. Ramped up support in this area expected in 2010 for 2010 MDG review. New SPARC Coordinator and MDG monitoring platform in 2010.
2. Recommendation: Recommendation 2: The UNDP subregional programme should increase its focus on South-South cooperation and define a clear action plan for implementing and measuring the effects of these activities in a more systematic way in order to build on the inherent opportunities for enhanced South-South knowledge exchange, particularly between NCCs and non-NCCs. This could include improved and increased systematic strategies for South-South exchanges of expertise and lessons on pressing social vulnerability and environmental issues (such as climate change adaptation) among stakeholders within the eastern Caribbean, the broader region, and beyond.
Management Response: [Added: 2009/07/02] [Last Updated: 2010/04/27]

Enabled cooperation, through the Caribbean Risk Management Initiative (CRMI), between CARICOM states, Cuba, the South Pacific and others in climate change modelling and climate impact modelling; built capacity and learned from experiences in mainstreaming DRR. CRMI has facilitated intra- and inter-regional (Central America, and the South Pacific) cooperation based on development challenges faced and sharing of experience and expertise. The Regional Risk Reduction Initiative (R3I) focuses on capacity development in DRR for the Caribbean Dutch and UK territories. Aspects include sharing experience and expertise among beneficiaries. Relationships with other Caribbean countries will be developed as a core capacity development approach. The Bioenergy project has allowed OECS countries to learn valuable lessons on biofuel technology from South American countries (Guyana, Belize, and Brazil).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Discussions ongoing with NCC governments to identify opportunities and programming modalities for SSC.
[Added: 2009/10/27]
BARBADOS AND OECS No due date No deadline established Discussions underway with Barbados, which is keen to export its experience among SIDs within and outside sub-region. To be expanded to other NCCs. SSC initiative developed with the Pacific and funding of $200K secured. To be expanded.
2.2 UNDP Barbados supported Knowledge Management Tools such as the Knowledge Fairs pioneered in LA to be leveraged in the Caribbean.
[Added: 2009/10/27]
BARBADOS AND OECS No due date No deadline established Youth Knowledge Fair to share experiences in youth leadership and development as part of CARICOM heads of Government sponsored youth summit being developed for launch at summit early 2010. CRMI II being developed to strengthen SSC component.
2.3 Building on MDG online egroup as well as Peer Network to foster NCCs and non NCCs exchanges as well as SSC platform establishing corporate linkages with RBLAC and HQ/SSC Unit
[Added: 2009/10/27]
BARBADOS AND OECS No due date No deadline established Underway
3. Recommendation: Recommendation 3: The UNDP subregional programme should increase consultation with, as well as revise, update and expand its relation-ships with NCCs in order to maximize emerging opportunities for upstream, knowledge-based programming involving countries at this stage of development. Increased engagement and consultation with NCCs in particular should involve more regular interchanges, as well as piloting the development and use of more formalized country partnership frameworks as the basis for ongoing cooperation and joint performance review. At the corporate level, there is the potential for the eastern Caribbean to become a pilot area for UNDP in terms of experimenting with new programme modalities for Small Island Developing States-Net Contributor Countries globally.
Management Response: [Added: 2009/07/02] [Last Updated: 2010/04/27]

R3I provides specific DRR assistance to the Overseas Territories (OTs). Increased future engagement with NCCs will include development of a programme support framework for ongoing cooperation and joint performance review. At a corporate level, consultations are ongoing with the Office of the Administrator, BOM, BDP and RBLAC to address appropriate programme modalities for SIDS-NCCs globally, and prioritising SIDS issues.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Barbados SRO contribution to ongoing corporate efforts to define UNDP engagement with NCCs
[Added: 2009/10/27]
HQ - RBLAC AND CENTRAL BUREAUX; BARBADOS AND OECS 2010/08 Overdue-Initiated SRO contribution to renovation project. Awaiting further guidance from new Administrator.
3.2 Decision on OCT/desk officer to provide more direct engagement with and support to NCC OCTs, as well as on /project intervention modality.
[Added: 2009/10/27] [Last Updated: 2010/04/30]
BARBADOS AND OECS 2009/12 Completed Through the R3I OCT project we have a Project Office & Project coordinator engaging and supporting the OCT directly.
3.3. Review to redefine UNDP role and strategy in the NCC context and develop a common set of approaches as part of a UN System effort.
[Added: 2009/10/27]
UNST BARBADOS AND OECS No due date No deadline established System-wide review to be conducted in September and reviewed by UNST at annual retreat in October. Expectation is to make recommendations to RDT based on results of review. Consultants contracted.
3.4. The full scope audit recommendations requested Barbados office to clarify national execution policy guidelines to support the multi-country programming of the Barbados office.
[Added: 2009/10/27]
BARBADOS AND OECS IN COLLABORATION WITH RBLAC AND EO 2010/06 Overdue-Initiated SRO has taken this fully onboard and will seek this is finalized in 2010
4. Recommendation: Recommendation 4: UNDP should strengthen its partnerships with the private sector as well as play a more proactive advocacy role in linking government, the private sector and NGOs on a range of environmental, social and climate change adaptation issues. Specific areas where UNDP should play a more proactive role in forging public-private partnerships include helping governments negotiate better terms in the exploitation of natural resources, helping governments lobby for more private-sector investment in environmental or climate change projects, and encouraging stricter adherence to building codes, construction standards and coastal land-use policies. A clear strategy should also be formulated for working with NGOs in order to strengthen their public accountability role with government.
Management Response: [Added: 2009/07/02] [Last Updated: 2010/04/27]

Wider outreach to the private sector through the GEF SGP Expanding focus on public-private partnerships, particularly in the energy sector as it advances implementation of the SIDSDOCK, a platform developed by UNDP in 2009 to facilitate resource mobilisation, advance energy policy development, and build capacity in the region to move towards a more sustainable energy sector.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Comprehensive survey completed in June and discussed among donors. Network has provided guidance on the priorities to be addressed in the programme to be developed. Programme to be drafted during month of September for review.
[Added: 2009/10/27]
NGO Donor Network (UNDP and other IDPs) No due date No deadline established Comprehensive survey completed in June and discussed among donors. Network has provided guidance on the priorities to be addressed in the programme to be developed. Programme to be drafted during month of September for review.
4.2 Advocacy drive supported by all IDPs on NGO and CB contribution to development to shift perceptions of political directorates.
[Added: 2009/10/27]
NGO Donor Network No due date No deadline established Agreement reached by donor network on this approach, based on findings of survey mentioned in 4.1 on August. This component to be incorporated in programme to be developed, referenced in 4.1.
5. Recommendation: Recommendation 5: The subregional office should develop a detailed resource mobilization strategy with specific targets and timelines. The strategy should help the subregional programme achieve a more diversified financial base and reduces its dependence on one key regional initiative. The subregional office should work with UNDP Headquarters (the Regional Bureau for Latin America and the Caribbean and the Partnership Bureau) to develop the strategy.
Management Response: [Added: 2009/07/02] [Last Updated: 2010/04/27]

UNDP Barbados to formalise its RM strategy, which should include private sector, foundations and other non-traditional sources of funding, while not neglecting traditional sources. The RM strategy also should address the multi-country context and review initial diversification efforts that support new and emerging energy, climate change and environmental focus areas and identify intra-office capacities to be developed to address technical issues, as well as implementing partner and donor specific reporting requirements.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 RM outline of key elements of strategy to be developed.
[Added: 2009/10/27] [Last Updated: 2010/04/30]
BARBADOS AND OECS No due date No deadline established Outline of key elements of strategy to be defined.
5.2 Resource Mobilization strategy finalized
[Added: 2009/10/27] [Last Updated: 2010/04/30]
BARBADOS AND OECS 2010/08 Overdue-Initiated Draft outline of key elements is currently being reviewed.
6. Recommendation: Recommendation 6: UNDP should integrate climate change adaptation as a cross-cutting issue across all programme areas. Given the importance of climate change adaptation to the subregion and the need for further reduction of SIDS vulnerability factors related to weather-related or environmental disasters, this issue should be fully mainstreamed as a crosscutting theme across all areas of the subregional programme. UNDP should explicitly articulate (either in the current or new subregional programme document) how these new climate change initiatives will complement and enhance its broader strategic advocacy role in human and social vulnerability reduction. Specifically, UNDP should lobby stakeholders to provide more commitments to address areas of vulnerability unique to SIDS in terms of both disaster mitigation and longer-term structural adaptation.
Management Response: [Added: 2009/07/02] [Last Updated: 2010/04/27]

Articulated a more explicit climate change programme, and began implementation of new climate change initiatives with regional partners. Strongly supported Caribbean SIDS-led advocacy at UNFCCC COP15.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 All Programme areas to define clear outcomes linked to CC adaptation with new outcomes defined for 2010 and 2011 linked to 2008 Gender and DRR and Gender and CC KM products
[Added: 2009/10/27]
BARBADOS AND OECS No due date No deadline established CC treated as cross cutting issue and currently incorporated in new governance, DRR, poverty, and environment programming. Work also undertaken on CC and gender, which is being drawn upon in the work across all portfolios.
6.2 Build on existing Poverty programme integration of CC adaptation CARUTA link; PM/PR - Gender and CC with specific training CIGAD 2009.
[Added: 2009/10/27] [Last Updated: 2010/04/30]
BARBADOS AND OECS 2010/07 Overdue-Initiated An additional workshop is anticipated in July.
7. Recommendation: Recommendation 7: UNDP should help convene and coordinate key stakeholders in order to support the creation of a standardized vulnerability analysis tool or index that can be used to more accurately describe and rank the countries of the Caribbean, especially Small Island Developing States-Net Contributor Countries. Key stakeholders in ensuring stronger focus on accurately mapping SIDS issues include the Caribbean Community, the Eastern Caribbean Donor Group, the OECS Secretariat and the United Nations Economic Commission for Latin America and the Caribbean. Developing better vulnerability analysis for SIDS would not only make a strong strategic contribution to improved development planning through enhanced assessment of development status, risk factors and where to provide targeted assistance, but also contribute to the global strategic agenda on SIDS and improve the overall Human Development Index incorporation of and classification for SIDS.
Management Response: [Added: 2009/07/02] [Last Updated: 2010/04/27]

Reviewing with UNECLAC the implementation of the Mauritius Strategy (MSI), particularly assessing how it addresses vulnerability in the Caribbean in the context of current food security challenges, economic recession and environmental degradation. Will collaborate with the UNISDR Global Assessment Report for 2010/11 under CRMI to strengthen the case of Caribbean countries and SIDS as vulnerable states despite favourable HDIs. Collaboration with UNECLAC in formulation of a Caribbean Regional MDG Review Report.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1Building on the work done by the Commonwealth Sec, UNECLAC and SOPAC in the Pacific, UNDP Barbados and UNECLAC will accelerate joint work to support the rapid evolution of a composite VI including social, environmental and economic risks
[Added: 2009/10/27]
BARBADOS AND OECS; UNECLAC; SOPAC 2011/07 Overdue-Initiated
7.2 Support emerging partnership with UWI with the development of a concept paper - funding mobilized under TRAC II
[Added: 2009/10/27]
BARBADOS AND OECS 2010/12 Overdue-Initiated
7.3 Convene global meeting on research work conducted
[Added: 2009/10/27]
BARBADOS AND OECS 2011/12 Overdue-Initiated
8. Recommendation: Recommendation 8: UNDP headquarters should formally designate UNDP Barbados as a subregional office (with an appropriate name such as 'UNDP Eastern Caribbean') rather than as a country office, and should work closely with the Resident Representative and senior managers in order to develop a customized management strategy and set of procedures or tools that are better suited to the special requirements of this type of office. At the corporate level, this process of developing more appropriate management tools for the subregional office could become a pilot to determine how UNDP could best support and expand the role of other subregional programmes and offices on a global level.
Management Response: [Added: 2009/07/02]

The designation of UNDP Eastern Caribbean is similar to what the CO is currently referred to, Barbados and OECS; any change would be outside the remit of the CO. A management strategy for the various country offices is set in the CPAPs and the CO is continuously working with Headquarters at enhancing tools to manage a multi-country office, as new initiatives are introduced.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 Using the ADR and other proposed review and strategy development consultancy; re- engagement with RBLAC and central bureaux by formal request, including incorporation of these reviews and findings into any corporate effort to review country office structures and minimum requirements for effective and efficient operations.
[Added: 2009/10/27]
BARBADOS AND OECS; RBLAC; OSG 2010/04 Completed Some of these issues were being addressed under Renovation project, which is now on hold pending guidance from new Administrator. Thereafter, next steps to be defined.
8.2 /9.1Action on the development of customized tools to be created , as follow-up to already initiated RBLAC- Strategic Monitoring Unit, HQ/OSG/BOM discussions on specific challenges faced by the Barbados Office in preparation of the ROAR and the new DWP. Programming policies and procedures also to be updated to fully take account of sub-regional office needs.
[Added: 2009/10/27]
BOM, OSG, CDG, RBLAC 2010/12 Completed
9. Recommendation: Recommendation 9: The overall coherence and results focus of the subregional programme should be improved by strengthening the capacity of the subregional office to utilize results-based management and by ensuring that all funded initiatives clearly contribute to achievement of longer-term programme outcomes,with priority given to upstream policy/advocacy objectives. In line with select recommendations made in a recent management audit of UNDP Barbados, activities are recommended in several key areas in order to lead to greater developmental effectiveness and improved results achievement, including: provision of results-based management training for a clearer understanding of activities, outputs and outcomes; revision/review and updating of the subregional programme document (SPD) in order to create more precise results statements and indicators; careful design of the new SPD (post 2012) to ensure improved results and indicator precision; creation of a strategy and a designated role/unit in the subregional office for results-based monitoring and evaluation; and enhanced documentation of results and achievements through creation of a centralized project inventory and programme performance summary dating back to 2000.In addition, there should be increased rigor and selectivity regarding involvement in discrete, one-off and/or pilot projects and more careful attention paid to distinguishing between completion of short-term activities and progress towards long-term development results. When these projects take place, UNDP should ensure it carefully documents lessons and results from these experiences for use in future programme planning and implementation.
Management Response: [Added: 2009/07/02] [Last Updated: 2010/04/27]

2009 RBM training facilitated clearer understanding among programme staff of the distinction between activities, outputs and outcomes Review and updating of the SPD will be undertaken in line with 2011-2012 corporate programme timelines to create more precise results statements and indicators and with recommended re-design of the new SPD to ensure improved results and indicator precision Planned creation of a designated role/unit in the SRO for results-based M&E; and enhanced documentation of results and achievements by forming a centralized project inventory and programme performance summary

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1Action on the development of customized tools to be created , as follow-up to already initiated RBLAC- Strategic Monitoring Unit, HQ/OSG/BOM discussions on specific challenges faced by the Barbados Office in preparation of the ROAR and the new DWP. Programming policies and procedures also to be updated to fully take account of sub-regional office needs.
[Added: 2009/10/27]
BOM, OSG, CDG, RBLAC 2010/12 Overdue-Initiated
9.2 SRO staff to be trained in RBM for a clearer understanding of activities, outputs, outcomes; careful design of SPD to ensure improved results and indicator precision and to address other issues identified in the ADR
[Added: 2009/10/27]
BARBADOS AND OECS 2009/02 Completed Based on draft ADR findings and the Full Scope Audit of 2007, Regional RBM workshop held in February 2009 and all staff in Barbados Office now have basic RBM capacities . Training applied in preparation of 2009 DWP, MWP and in preparation of new programmes .and projects. Staff regularly use ERBM platform for monitoring and progress reporting
9.3 Creation of a designated role for results-based monitoring and evaluation .
[Added: 2009/10/27]
BARBADOS AND OECS 2010/06 Overdue-Initiated TOR for results-based M&E function developed but resources not available to fill position.
9.4 Documentation of results and achievements to be improved through the creation of a centralised project inventory and programme performance summary
[Added: 2009/10/27]
BARBADOS AND OECS 2010/06 Overdue-Initiated Administrative systems in the SRO are being enhanced. First phase focussed on phone systems and project accounting functions. This will be followed by a full documents management system in 2010.
10. Recommendation: Recommendation 10:Well-defined sustainability strategies should be incorporated into every subregional programme initiative. The sustainability strategies should include a UNDP exit strategy and explicit capacity building aims for key partners who will assume responsibility for maintaining or expanding progress towards developmental results initiated with UNDP support.
Management Response: [Added: 2009/07/02] [Last Updated: 2010/04/27]

IWP helps ensure well-defined entry and exit strategies for programme initiatives within a new strategic framework and priorities, and developmental results to be achieved with UNDP and development partner support.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1 Sustainability strategies, including exit strategy and explicit capacity building aims to be incorporated into all sub-regional programmes.
[Added: 2009/10/27]
BARBADOS AND OECS 2011/09 Completed Ongoing projects being reviewed and exit strategy being defined for new phases (CRMI II). All new programmes developed in 2009 have clear capacity building elements and sustainability strategies.
11. Recommendation: Recommendation 11: UNDP should selectively increase its on-the-ground presence in countries receiving target for resource assignment from the core (TRAC) funds, at least on a short-term or temporary basis, in order to build technical and implementation capacity within countries. Placement of UNDP project officers at the country level would improve the planning,implementation and performance monitoring of country-level initiatives, improve specific technical assistance to help build government planning and absorptive capacity, and would increase the likelihood of effective linkages being made with upstream activities. Placement should also directly build country partner expertise in programme management and ensure the sustainable transfer of technical skills.
Management Response: [Added: 2009/07/02] [Last Updated: 2010/04/27]

A UNDP Programme Coordination Officer has been in place in the Ministry of Planning in St. Vincent and the Grenadines since 2009. PCOs will be in Saint Lucia and Grenada by May 2010.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
11.1 Review lessons learnt from SVG Pilot to facilitate establish UNDP presence in Grenada and Saint Lucia and reach agreement with governments re same.
[Added: 2009/10/27]
BARBADOS AND OECS No due date No deadline established Agreement reached with Governments of GRN and STL. TORs developed and shared with both governments and recruitment underway in GRN. Shortlisted candidates to be interviewed end August. Discussions continue with STL and it is hoped PO will be in place by year end
11.2 Identify strategy for presence in NCCs/ UK-OTs The CO will explore options for a more visible presence and outreach strategy with the NCCs and OTs.
[Added: 2009/10/27]
BARBADOS AND OECS 2010/12 Overdue-Initiated As a start, desk officer in SRO to be identified by end September. In the meantime, intensified engagement has taken place from January to August with visits form RR, DRR and programme staff as appropriate with very positive reactions and increased enthusiasm from OCTs
12. Recommendation:
Management Response: [Added: 2009/09/03]

Key Actions:

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